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Louisa County Sheriff's Office


Records Department
 

The Records Department of the Louisa County Sheriff's Office is open Monday - Friday from 8:00am to 4:00pm. The Records Department is responsible for maintenance and retention of all records that are processed in the Sheriff's Office. These include, but are not limited to:

  • Court and citizen obtained Civil papers.
  • Court, Citizen and Officer Obtained Criminal Papers.
  • Requests from Outside Agencies.
  • Traffic Reports
The Records Department is also responsible for the following:
  • Distribution of mail and other documents to appropriate persons within the Sheriff's Office.
  • Notification of Circuit Court Jurors.
  • Recording and submitting all Sheriff fees to the Treasurer.
  • Distribution of Petty Cash
  • Assist Citizens by phone or in the lobby with matters involving Records and the Sheriff's Office.
  • Assist Communications on an emergency basis
  • Employment Checks
  • Assist Citizens with obtaining Trespass Notices
  • Fingerprints for Tow Companies, Social Services and Employment
  • Ordering of Supplies and the Forms used by officers in the field
  • Claims for Insurance Companies and attorneys.
Fees - Cash, Check or Money Order Only Reports:
  • Traffic Accidents - $10.00 (No fee for involved drivers, property owners or injured persons)
  • Police Reports - $10.00
  • Subpoenas - $12.00 In Louisa County only
  • Trespass Notice - $12.00 in Louisa County Only. If the person to be served lives in another county, a check or money order, must be made out to that county. (Not all counties serve Trespass Notices)
  • Fingerprints - $5.00 per card
Fingerprints are done Monday - Friday between the hours of 8:00am - 4:00pm. If you need to be fingerprinted for tow companies, job application, visas, etc... You must have a valid picture ID, and be a resident of Louisa County.

 Records Department Frequently Asked Questions

  1. How do I know if an address is located in Louisa County?

    Go to http://louisagis.timmons.com and search for the address.

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  3. How do I obtain my Criminal History?

    http://www.vsp.state.va.us/CJIS_Criminal_Record_Check.shtm to obtain the information and the application

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  5. Where can I get a Concealed Handgun Permit?

    Resident Concealed Handgun Permits

    Virginia Resident Concealed Handgun Permits are issued by the circuit court of the county or city in which the applicant resides. Please contact the applicable court for specific instruction on the application process.

    Virginia Code Section 18.2-308 - Prohibits the carrying of any pistol, revolver, or other weapon designed or intended to propel a missile of any kind by action of an explosion of any combustible material; any dirk, bowie knife, switchblade knife, ballistic knife, machete, razor, slingshot, spring stick, metal knucks, or blackjack; any flailing instrument consisting of two or more rigid parts connected in such a manner as to allow them to swing freely, which may be known as a nun chahka, nun chuck, nunchaku, shuriken, or fighting chain; any disc, of whatever configuration, having at least two points or pointed blades which is designed to be thrown or propelled and which may be known as a throwing star or oriental dart; or any weapon of like kind by any person hidden from common observance about his person. Any of the enumerated weapons shall be seized and forfeited to the Commonwealth. A weapon shall be deemed to be hidden from common observation when it is observable but is of such deceptive appearance as to disguise the weapon's true nature

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  7. What do I need to do to apply for a Concealed Handgun Permit in Louisa?

    Filing Procedures

    Applicants have two options for submitting concealed handgun applications to the clerk of the circuit court.

    • Applicants can hand-deliver applications to the clerk of the circuit court during normal business hours, located at 100 West Main Street in Louisa, Virginia.

    • Applicants may mail their application to the clerk of the circuit court to the following address:
      • Clerk of the Circuit Court
        P.O. Box 37
        Louisa, Va 23093

    Applications that are mailed for filing must be notarized by a notary public and must include proper payment for filing and proof of proficiency.

    Application Instructions

    Applications can be obtained several ways.

    • Click here for the Application for Concealed Handgun Permit.
      (The Application can be printed out and completed by hand, or filled out online and then printed out).   It will need to be signed and notarized.
    • You can also download the application on the Virginia State Police website at www.vsp.state.va.us and click on Forms & Publications and then click on Firearms. Here you will find a downloadable version of the application for a concealed handgun permit.
    • Residents may also pick-up an application at either:

      • Clerk of the Circuit Court
        100 West Main Street
        Louisa, Virginia
      • Louisa County Sheriff's Office
        1 Woolfolk Ave
        Louisa, VA.

    • Applicants should carefully review the application and ensure all information is provided. The application should be typed or legibly handwritten in black ink only. If the space provided in the application is insufficient for some responses, any additional information that is required can be attached to the application, but please be sure attachments should are legible and clear. Typed information on attached documents is preferred to ensure the information is legible.

      The application must be signed by the applicant and the applicant's signature notarized by a notary public.

      All applications are to be hand-delivered or mailed to the clerk of the circuit court

      Application Filing Fees

      The filing fee for the concealed handgun application is $50.00. Applicants who deliver their application in person at the clerk's office have the option of paying by cash, check or money order. Applicants who mail in the application must pay by check or money order. Checks and money orders should be made payable to the "Clerk of the Circuit Court." A fee of $50 will be assessed for returned checks due to stop-payment and insufficient funds.

      The background investigation fee for the Louisa County Sheriff's Office is included in the application filing fee.

      Proof of Proficiency

      Applicants must provide proof of proficiency to use a handgun as part of the application. The following certificates/documents are typically provided to demonstrate proficiency:
      • Firearm Qualification Certificate
      • Military Discharge Papers (DD214)
      • Hunter Safety Certificate
      • Law Enforcement Certification


      There is a Firearms Safety Course offered by the Louisa County Parks and Recreation that qualifies as "Proof of Proficiency". This course is instructed by a Firearms Instructor of the Lousa County Sheriff's Office. Click here for the schedule of instruction.

      Background Investigation

      The Louisa County Sheriff's Office conducts a criminal background check on each applicant. Once the application has been successfully filed with the clerk of the circuit court, the Sheriff's Office will typically complete the background check within 2 business days. The fee for the background check is included with the filing fee.

      Review and Processing of Application

      Once the Sheriff's Office has completed the background investigation and provided the results to the clerk's office, the application is reviewed by the circuit court judges. State law requires action on the application by 45 days. Usually applications are reviewed within about 25 business days, but due to an increase in applications and other caseload, it may take 30 days to complete the review process. Applications that are approved by the Court will result in issuance of a permit by the clerk of the circuit court. Unless otherwise requested by the applicant, the permit will be mailed to the applicant at the address provided on the application. Applicants may request that the clerk contact the applicant when the permit has been issued to make arrangements to pick up the permit in person.

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    • What do I need to do to renew, get a duplicate, or change my address/name, on a Concealed Handgun Permit in Louisa?

      Permit Renewal

      Once approved by the court and processed by the clerk's office, your concealed handgun permit is valid for five years. You may renew your permit by completing the application as outlined for obtaining your Concealed Handgun permit however, you would indicate in the appropriate box that you are renewing your permit. In order to maintain your authorization, the application for renewal should be submitted to the clerk's office at least 90 days prior, but no more than 180 days prior to the expiration of your current permit. Within these guidelines the new permit mailed to the applicant becomes effective upon expiration of the existing permit.

      Duplicate Permits

      If you lose or destroy your permit or wish to change your address, you must complete the Request for Duplicate Permit form and file it with the Louisa Circuit Court. Your original permit must have been issued by Louisa County Circuit Court. The form is signed under oath verifying that you are still eligible to carry a concealed handgun. You may complete the form in front of a Notary Public or with a deputy clerk at the Circuit Court during normal business hours. You will need valid photo identification and your filing fee ($5 for a duplicate or $10 for Address/Name Change) to complete the process. The Request for Duplicate Permit form can be downloaded here by clicking here or they can be picked up at the Louisa County Circuit Court Clerk's Office.

      Submitting Requests for Duplicate Permits

      Duplicate Permit requests may be submitted in person or by mail. Bring your notarized Request for Duplicate Permit and filing fee to the Clerk of the Circuit Court during normal business hours or send your completed Request for Duplicate Permit form and filing fee to:

      Clerk of the Circuit Court
      P.O. Box 37
      Louisa, Va 23093

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    • Where do I get a copy of my police report?

      At the Louisa County Sheriff's Office Records Department

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    • Where do I go to get fingerprinted?

      At the Louisa County Sheriff's Office, during office hours - 8:00am - 4:00pm. Exceptions will only be made for Sex Offender Registrants.

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