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DECEMBER 1, 2008
6:00 P.M.



Board Members Present: Fitzgerald A. Barnes, Dan W. Byers, Willie L. Gentry, Jr., Willie L. Harper, Richard A. Havasy and P.T. Spencer, Jr.

Absent: Jack T. Wright
Others Present: C. Lee Lintecum, County Administrator; Ernie McLeod, Deputy County Administrator; Dale Mullen, County Attorney; Amanda Reidelbach, Office Manager, Administration; Zuwana Morgan and Deputy Clerk; Brittany Spaur, Records Clerk

CALL TO ORDER

Chairman Harper called the December 1, 2008 regular meeting of the Louisa County Board of Supervisors to order at 6:00 p.m.  Mr. Gentry led the invocation, followed by the Pledge of Allegiance.

CONSTITUTIONAL OFFICERS

Nancy Pleasants, Commissioner of Revenue
stated she would like the Board to consider granting raises for her staff and the other Constitutional Officers employees.  Ms. Pleasants said she was aware that the State would not be granting her staff their raises this year.  Ms. Pleasants said she had spoken with her staff and they were well aware of the economic state of the Country and they realized the upcoming budget process was not going to be pretty.   Ms. Pleasants said her staff has worked hard and diligent and it was her understanding that all county and school employees had received their raises in July 2008 and they ranged from 2.75 to 3.5 percent.  

Ms. Pleasants asked the Board to do what the State would not do and grant the increases for her employees raises.  Ms. Pleasant said the increases were in her approved budget.  Ms. Pleasant asked that the Board grant the raises for her employees and the employees of the other Constitutional Officers from July 2008 to June 2009.

Mr. Havasy asked how much money was Ms. Pleasants speaking of.  Mr. McLeod said for all the employees of the Constitutional Officers it would be about $39,600.

Mr. Havasy asked how much did the others get.  Mr. McLeod said the teachers approximately received a raise of $100,000 a month or about $500,000 by December 1, 2008.  

Mr. Barnes said he would like to add more discussion on the increase to the employees of Constitutional Officers to the agenda.

CITIZENS INFORMATION PERIOD

Jack Manarzi, Chairman of Electoral Board
stated he would like to introduce his colleagues Doris Johnson, Vincent Jones and Cris Watkins the General Registrar.

Mr. Manarzi said he submitted a thank
you letter to Board thanking those that assisted in the election, including Mr. Lee Lintecum and his staff..  

Mr. Manarzi explained five slides to the Board of Supervisors pertaining to election statistics.

Mr. Manarzi stated the busiest precinct was the Patrick Henry precinct.  Mr. Manarzi said when he went to that precinct the morning of the election there was a lot of excitement there and he thought it was a major catastrophe with all the police cars.

Mr. Manarzi said the smallest district was Yanceyville.  Mr. Manarzi said in this election there were  a lot of citizens who voted by absentee ballots.  

Mr. Manarzi said he thanked a lot of people in the thank you letter but he overlooked the Supervisors that showed up at the precincts.

Mr. Barnes said he appreciated the work of Ms. Watkins and her staff.  Mr. Barnes said he was at the Patrick Henry precinct all day.  

Mr. Barnes said he knew what Mr. Manarzi meant however he used the word catastrophe and he didnt want anyone to think there was a catastrophe at the Patrick Henry precinct.. Mr. Barnes said everything went smoothly and everyone did a great job and one must be careful with the words he chooses in public meetings.  

Mr. Manarzi thanked Mr. Barnes for the clarification.

William Shiflett Jr. - Louisa District
stated he had came before the Board of Supervisors in 2003.  Mr. Shiflett said the School Board has been lagging behind and he thought it was time for them to get something done about the road by his home.  Mr. Shiflett said the only thing that needed to be done was to tell the guy that road was his private road and he had to get off of it in 30 days.  

Mr. Shiflett said the pull off in front of his home was going to cause someone to get killed.  Mr. Shiflett said people pull out of there too fast.

Mr. Harper thanked Mr. Shiflett and said he had an opportunity to speak with the County Attorney and he would address that issue with the proper parties.

John Purcell - Louisa District stated he came before the Board to ask for a change of the policy at the Landfill.  Mr. Purcell said he received a letter from Joanna McDonald stating rental properties were excluded from exemption of the 1,000 lbs per load that homeowners enjoy.

Mr. Purcell said he had rental properties that he paid the same property taxes on as other homeowners.  Mr. Purcell asked why was he discriminated against when he had someone take the disposable materials from his rental properties to the landfill and was charged the tipping rate for the total weight of the disposable materials.  Mr. Purcell said he was not a commercial business, he was a county citizen who needed to have carpet, tile and other materials replaced from time to time.

Mr. Purcell said he knew that a percentage of the real estate property tax that he pays goes to the operation of the landfill.  Mr. Purcell said this exemption with regards to rental property appeared unfair. Mr. Purcell said as a past Board Member he knew the Board had the power to make this change.  Mr. Purcell asked the Board to consider removing the exemption to county citizens that have rental properties.

Mr. Purcell said a reply from the County Administrator on the action taken by Board on this matter would be appreciated.

Mr. Harper asked Mr. Lintecum to give the Board some feedback on the matter.

Mr. Gentry said last year there was some attempt to review tipping fees and he thought
the Board should form some kind of committee.

William Earhart - Louisa District stated he came before to Board to ask them to look into the tipping fees that Blue Ridge Shores had been paying on their residential trash to the Landfill.  Mr. Earhart said Blue Ridge Shores has a private hauler to haul all the residents trash weekly landfill.  Mr. Earhart said it was brought to their attention that everyone isnt paying the same tipping fees.  Mr. Earhart said the Towns of Louisa and Mineral were paying a lot less.  Mr. Earhart said they were just asking for equal treatment with the tipping fees..  Mr. Earhart said the trash is haul by a commercial hauler that Blue Ridge Shores pays as a service to the residents.  Mr. Earhart stated in 2007 Blue Ridge Shores had approximately 334 tons of trash which was about  $15,000 in tipping fees paid to the county.

Mr. Earhart ask the Board for their consideration in this matter and if they could be treated like other residents in the county.

Mr. Gentry asked was the amount part of the homeowner dues.  Mr.. Earhart said yes it was part of the dues.

ADOPTION OF THE AGENDA

Mr. Harper stated he would like to add discussion on the transfer of  CIP monies as requested by the School Board.  Mr. Harper stated he would like to add a discussion on an increase for the employees of the Constitution Officers.  Mr. Harper stated he would like to add a discussion on the funding for the burn building. Mr. Byers stated he would like to add a discussion on the customer service satisfaction survey.  Mr. Byers stated he would like to add a discussion on the Commission of Aging bylaws.

        On motion of Mr. Barnes, seconded by Mr. Spencer, which carried by a vote of 6-0, with Mr. Wright absent, the December 1 , 2008 agenda was adopted as amended.

PRESENTATIONS

VDOT Monthly Update - Jamie Glass, Resident Administrator, provided an update of VDOT activities, which included the following:

Maintenance:

Construction:

Land Use:

Traffic Engineering:

Mr. Glass said the revenue sharing funds for Route 208 were approved, but the money had not been allocated.  Mr. Glass said VDOT would continue with the paperwork and have it completed so when the funds were released they would be ready to start the work.

Mr. Gentry said he advised the Board of his conversation with the Secretary of Transportation.  Mr. Gentry said the one concern was, if the work was started before the money was approved would the county get credit for it.  Mr. Gentry said he was told by the Secretary of Transportations staff that something may be able to be worked out.

OLD BUSINESS

Report and Discussion - Blanket Permit Surety Bond

Mr. Dale Mullen stated he had spoken with VACO and they approved the language that was in the resolution.  Mr. Mullen stated the resolution should make it easier for Mr. Linhares to get the bonds. Mr. Mullen stated the resolution was in line with the countys insurance and in line with good practices for the county.  

Mr. Barnes asked Mr. Mullen as the countys legal counsel did he  recommend the resolution be approved.  Mr. Mullen said yes he would recommend it.

On motion of Mr. Gentry, seconded by Mr. Barnes, which carried a vote of 6-0, with Mr. Wright being absent, the following resolution was adopted, a resolution to provide security for Virginia Department of Transportation land use permits issued to Louisa County.

Report and Discussion Accident Review Board

Mr. Ernie McLeod stated the accident review boards report was included in the Board Packet and there were three incidents.

Mr. Byers asked was the report indicating that there had been only two accidents since August..  Mr. McLeod said this report did not include any accidents in November.
                                 
Mr. Harper asked what was the procedure for reporting an accident.  Mr. McLeod said any type of ding on the vehicle should be reported.

Mr. Byers said he noticed in the bills that there had been repairs for accidents and to his recollection there had been more than two repairs.

Mr. McLeod said he would check and report back to Mr. Byers.

Mr. Gentry said he thought at one time the Accident Review Board was reviewing accidents on the Schools vehicles also.  Mr. Gentry asked if that was no longer done.   Mr. McLeod said he didnt think it was done away with, however the Schools representative hadnt been coming to the meetings.

Report and Discussion Tipping fees

Mr. Ernie McLeod stated the Town of Louisa pays a discounted rate of 30% and to his knowledge this was based on the commercial aspects in Louisa at the time it was 70 percent residential and 30 percent commercial.  Mr. McLeod said Mineral had 87 percent residential and 13 percent commercial.

Mr. McLeod said the landfill tipping fees were reviewed from July 1, 2007 through June 30, 2008.  Mr. McLeod stated the fees could not be broken down by the neighborhoods, but by different types of haulers.  Mr. McLeod said Blue Ridge Shores was setup as a commercial entity.   Mr. McLeod stated $483,205 was billed out to customers.  

Mr. McLeod stated the fees collected were broken down as follows; commercial : waste hauled by; stores, offices, restaurants, warehouses, manufacturing companies, rental properties, and sources whos primary purpose was to provide services in exchange for profit.  Mr. McLeod said that was 87 percent of fees collected, Louisa County residents with waste over the 1,000 lb was 3.9 percent, Town of Louisa 3.2 percent, Town of Mineral 0.9 percent, Route Drivers 2.0 percent, and Blue Ridge Shores was 1.3 percent with the fees being 15,007.

Mr. Byers asked when Mr. McLeod spoke about rental properties was that the same thing Mr. John Purcell was speaking of at the Citizens Information Period.  Mr. McLeod said yes.

Mr. Spencer said Mr. Purcell owns rental homes and he was being treated as if he was a contractor.  

Mr. McLeod said at this point that was how rental properties were classified and it may be something the county wanted to change.

Mr. Harper said rental properties were considered as commercial.

Mr. Barnes said tipping fees had been discussed before and they were suppose to be revisited as issues came up.  Mr. Barnes asked could the residents of Blue Shore put their trash in their cars and take it to a refuse site.  Mr. Barnes asked did the residents at Blue Ridge Shores have to participate in the trash pick up.  Mr. McLeod said he did not know but, it sounded like was part of their HOA fees.        

Mr. Gentry said it seemed like the county needed a residential tipping fee , a residential/commercial tipping fee and a commercial tipping fee.  Mr. Gentry suggested this subject be placed in a committee.

Mr. Harper said the original committee consisted of  Mr. Barnes and Mr. Gentry.  Mr. Harper asked Mr. Mullen to look into the fees with the committee.

Mr. Spencer said Mr. Purcell and Blue Shores both pay taxes.  Mr. Spencer said this county has gotten to the point where its an ala carte tax basis.  Mr. Harper said he would like to give the committee an opportunity to make recommendations.

Mr. Byers asked if the refuse sites were strategically located.  Mr. Harper said originally they were based on the population but he was sure about now.  

Mr. Barnes said he didnt mind looking into the locations of the refuse sites.  

Mr. Gentry said the committee would also need input from the other Board Members.

Mr. Spencer said it cost $64,000 a year to run each recycling center.  Mr. Spencer said if the residents from Blue Ridge Shores brought their trash to Trevilians it would cost the county $500,000.


NEW BUSINESS

Discussion- CIP for Thomas Jefferson Elementary

Mr. Gentry said at the last two committee meetings they discussed the transferring of CIP funds to some additional items.  Mr. Gentry said there were four items listed that Schools wanted monies transferred into.  Mr. Gentry said the only one of concern was the replacement of doors for $110,600 and he and Mr. Byers thought that line item should be limited at this time to $25,000.

Mr. Harper asked was the Board going to be asked to back load and reestablish the existing amount.  Mr. Gentry said they had discuss those items and they should be able to move those without creating any problems. Mr. Havasy said he thought it was absurd to think that money wouldn't be back loaded and not effect the places it was being taken from.

Mr. Havasy asked were there three competitive bids on the doors and could any of them be repaired.  Mr. Havasy said $110,600 seemed to be a lot for doors.  

Mr. Byers said the committee felt the $25,000 was a reasonable figure to go to bid.  

Mr. Barnes said the key word for him was safety.  Mr. Barnes said he would not let a dollar figure determine the safety of  the children.  Mr. Barnes said if the report showed fire code violations he would never vote to put the children in harms way.  

Mr. Gentry said there was never a question if the four items needed to be done,  just the dollar figure.  Mr. Gentry said he agreed with the $15,000 for the moisture study, $17,200 for the gym floor replacement, the $12,000 for the cooling tower repairs and
$25,000 for the door replacement.  

Mr. Havasy said he highly resented the implication that he would risk the safety of the children.  Mr. Havasy asked where had the School been that they had $110,600 worth of repairs for doors.  Mr. Havasy said if there was anyone who did not care about the health and welfare of our children it was the maintenance department at the School Division to let it get this bad.  Mr. Havasy said why hadnt the Board received a report from the School Board saying there was an issue.  

Mr. Havasy asked why was the Schools coming back asking the county for money that should have been taken out of the operational and maintenance budget.
.
Mr. Gentry said last year it was a requested CIP item but it was cut because no one knew the status of Thomas Jefferson Elementary.

Mr. Spencer said he and Mr. Seay discussed this back in January and he promised him he wouldnt run the Schools if he wouldnt run the county and what the committee had come up with suited him fine.

Mr. Harper asked what was the moisture study going to tell.  Mr. Gentry said the study would locate the real problem.

On motion of Mr. Spencer, seconded by Mr. Barnes, which carried a vote of 5-1, with Mr. Wright absent and Mr. Havasy voting against, the Board voted to approve the transfer of CIP funds for Thomas Jefferson Elementary; $15,000 for a moisture study, $25,000 for door replacement, $17,200 for gym floor replacement and $12,000 for cooling tower repairs.

Mr. Harper stated by supporting the motion didnt mean he would support the back load of the items that the funds would be coming from.

Mr. Barnes said his comment about the safety of the children was not directed to Mr. Havasy.

Mr. Byers said he couldnt speak of what
happen in the past and but there has been some very good discussions within the Committee setup by Board of Supervisors and School Board.

Discussion - Increase of Commissioner of Revenue

Mr. Spencer asked was the Schools going to be coming to the Board for $500,000 for raises for teacher.  Mr. Harper said Schools have already received their money for their raises.

Mr. Spencer made motion to give the raise
s to the employees of the Constitutional Officers.  Mr. Barnes seconded his motion.

Mr. Gentry said he thought there was a consensus of the Board that the message to be sent to the State Legislators was the county was not going pick up all their cuts.  Mr. Gentry said he wondered where the Board stood on that now.

Mr. Barnes said Mr. Gentry was right and that was what the Board agreed.  Mr. Barnes said the Board has to somehow to tell their representatives in Richmond to stop passing unfunded mandates.   Mr. Barnes said these employees were Louisa citizens and that would be easier said then done.

Mr. Gentry said he was very concerned that Senator Houck was just upstairs and didnt come down to the meeting.  Mr. Gentry said somehow the Board has to get the attention of its legislators.   Mr. Gentry stated this coming year the county would probably see more unfunded mandates than ever and were the citizens expecting the Board to pick up all of those as well.

Mr. Havasy said since the county had already picked up the raises of the teachers for five months they should also pick up the constitutional officers and the elected officials as well just for this budget year.

Mr. Byers asked was there a mechanism in place so that all raises would not be given at the same time.

Mr. Harper said the finance personnel needed not to fund any State money until the money was received from the State.  Mr. Harper said somehow it started getting funded at the beginning of the year, opposed to when the money was received.

Mr. Barnes said in all fairness the Board shouldnt beat up on Senator Houck because Louisa also had a House of Delegate Representative as well.

Mr. Harper said if Senator Houck and Delegate Janis dont have it to give, they couldnt give it.  Mr. Harper said the county could not pick up all the State cuts.

On motion of Mr. Spencer, seconded by Mr. Barnes, which carried a vote of  5-1, with Mr. Wright being absent and Mr. Harper voting against, the Board voted to give the employees of Constitutional Officer their raises from December 2008 to June 2009.

Discussion Funding for the Burn Building

Chief Robert Dube stated in the Board Packet there was a memo that explained the need for the Burn Building.

Chief Dube said the company who builds the building has a lease to purchase program and the volunteers had enough money to make the first three payments. Chief Dube said they were coming before the Board to ask them to fund the remaining amount.

Chief Dube said the Commonwealth of Virginia does have a burn building grant fund which is on hold because of the economy.  

Mr. Byers asked was there a relationship between this request and volunteerism. Chief Dube said volunteers like of the art training facilities and good equipment.

Mr. Byers asked was the burn building part of the plan to entice volunteerism.  Chief Dube said it was probably one of the most important parts.

Mr. Byers asked who would own the burn building. Chief Dube stated from his understanding it would be the volunteers.  Mr. Byers asked if it was on county property would it still be owned by volunteers.  Mr. Ricky Bywaters said he wasnt sure how the land was deeded.

Mr. Harper said the County Attorney should get involved to find out ho
w the building should be titled.  

Mr. Spencer asked was this building critical to the training of Firefighters.  Mr. Spencer asked was this the same building that one of the staff fail to get the money for last year.

Mr. Harper said those were dead issues and Chief Dube told him it was not the same building.

Chief Dube said this was the same project.

Mr. Havasy said the money that was put into the project on yearly basis was withdrawn last year.

Mr. Havasy asked how beneficial was this project  going to be North Anna Power Station with their current facilities and their new facilities.  Chief Dube said at this time North Annas fire brigade goes to Chesterfield to get training.  Chief Dube said currently Louisa goes to Hanover and it cost about $500 in fees.

Mr. Havasy said the local burn building would be very beneficial to the county.

Mr. Bywaters said the volunteers had been at the mercy of the Goochland, Hanover, Henrico and Orange.  Mr. Bywaters said this burn building was something the volunteers had been chasing for eight to nine years and every time they get some money together the price of the building goes up.

Mr. Bywaters said when a new young group of volunteers come in they arent happy with just pulling hoses and the young volunteers lose interest.

Mr. Havasy said he spoke with some local volunteers and they had dropped out of the program because they had to drive so far to get training.  Mr. Havasy said he thought this was an important issue to get approved.  Mr. Havasy said he would suggest this get postpone for two weeks so Mr. Byers and Mr. Wright could get their questions answered.

Mr. Mullen said what he understood was that the Board wanted to explore the issues of the liabilities and the current ownership and going forward.

Mr. Harper said not just the liability but the rational behind ownership.

Mr. Barnes said with the economy the way it is, it may be a good time to renegotiate the price of the building.

Mr. Gentry said the Board ha
d shown support for the burn building and he didnt want the Board to be talking about it again next this time so a decision needed to be made.

Mr. Harper asked what was the total cost of building.  Chief Dube said the total estimated cost was $450,000.  Mr. Harper asked was that without financing. Chief Dube answered yes.

It was the consensus of the Board to have an answer by the January 5, 2009 meeting.

Discussion Customer Service Satisfaction Survey

Mr. Byers stated the committee had put together a proposal and would be presenting it at the next meeting.  Mr. Byers said the committee would be proposing a sample survey and would like to reinstitute the orientation program.

Discussion Commission on Aging Bylaws

Mr. Byers stated a copy of the bylaws had been received.   Mr. Byers said he and Mr. Mullen would be working on a draft to bring to the Board with the changes and suggestions hopefully by January.

COMMITTEE REPORTS

Mr. Harper asked if Mr. Lintecum or Mr. Mullen had spoken with Superintendent Aylor of the Central Virginia Regional Jail.  Mr. Harper said Superintendent Aylor wanted to know if Louisa County agreed with the concept of a Jail Authority opposed to a Jail Board.

Mr. Mullen said he thought that was settled and that Louisa was in support of the Jail Authority.

Mr. Lintecum said the Board didnt take action because they didnt have the final document.

The Board agreed with the concept of a jail authority rather than a jail board.

Mr. Barnes said he had just received an email from the Director of Thomas Jefferson Planning District Commission.  Mr. Barnes stated the Director informed him that he had read the minutes but he had not read the letter prior to it going out.  

Mr. Barnes said he would be attending the meeting on Thursday December 4, 2008 in Richmond with the Water Control Board with Mr. Lintecum and Mr. Mullen.  Mr. Barnes stated he would also be attending the Thomas Jefferson Planning District Commission meeting  Thursday evening to address his concerns with the letter.

Mr. Harper said he appreciated Mr. Barnes going to delivery that message.

Mr. Gentry stated he just thought it was completely out of order.  Mr. Gentry said the Thomas Jefferson Planning District Commission was suppose to be working for the Board not the other way around.

Mr. Spencer said the county had been giving the Thomas Jefferson Planning District Commission thousands of dollars a year and they turn around and stab the county in the back.

Mr. Havasy said he spoke with the individual who wrote the letter and inform them of how displeased he and the Board was that no one was contacted.  Mr. Havasy stated the letter needed to be rescinded and if not the Board needed to consider withdrawing from the Planning District because they were not looking out for the countys benefit as a whole.

Mr. Spencer agreed.

Mr. Harper said letter was a great disappointment.  

Mr. Havasy said the individual who wrote the letter was told to write it by the Commission.  Mr. Havasy said the individual was suppose to meet with the Commission and other staff members and get back with him.

Mr. Barnes said the Board needed to take something to the Water Control Board meeting Thursday morning stating this Board was not in agreement with that letter.

Mr. Gentry asked why would the Commission act without the Board representatives being there.  

Mr. Barnes said spoke with Mr. Charles Albaugh, Supervisor for Fluvanna County and he was also appalled about the letter.

Mr. Harper said when Mr. Havasy spoke with the individual who wrote the letter he would like to know where the information came from.

Mr. Havasy said the way the letter was written, information was taken from the October meeting at the Middle School and the comments made were taken as facts.

Mr. Havasy said he was concerned when the sewer treatment plant was expanded to where the extra 700,000 gallons of water per day would go. Mr. Havasy said he spoke with Spring Creek and they agreed to put in more irrigation lines throughout the whole housing area to take care of some of the extra waste water.  Mr. Havasy said Spring Creek agreed to take at least 500,000 extra gallons a day to water their lawns.  Mr. Havasy said Thomas Jefferson Planning District was not aware of that agreement, so a lot of information written in the letter was not fact.

Mr. Harper asked if the individual who wrote the letter was willing to go back through the letter and state was fact and what was not.  Mr. Havasy said he would find out.

Mr. Delk said if the reports were date stamped received after to the 10
th the individual who wrote the letter considered them late, when actually they had to be there before the 15th.  Mr. Delk said they have had some violations before and they have been documented but he could not think of any time a report was sent in late.  

Mr. Harper said the county should challenge each one of the statements that were made in the letter.

Mr. Mullen said there are two separate issues.  Mr. Mullen stated the Water Authority had very competent counsel with Mr.
Sedgley for compliance and regulatory issues.  Mr. Mullen said he thought he should contact Mr. Sedgley and he would assist in preparing a letter in which Mr. Sedgley believes would help through the hearing on Thursday or Friday.  Mr. Mullen said the second decision would be what to do going forward with Thomas Jefferson Planning Commission.

It was a consensus of the Board that Mr. Mullen would contact Mr. Sedgley.

BOARD APPOINTMENTS

Mr. Harper said they were almost unable to a have a Board of Zoning Appeal meeting last week because of the lack of quorum.  Mr. Harper said the Board needed to address this issue.  Mr. Harper said citizens show up expecting their issues be addressed.

Mr. Havasy said it seemed like when there was controversial issues that the most controversial people dont show up for the meeting.  Mr. Havasy said when the quorum that was at the meeting makes a decision they had to spend a lot time updating and addressing those who werent there.  Mr. Havasy said he thought there should be someone from the county that goes around to the meeting and make sure all the laws were being obeyed.    

Mr. Barnes said there may need to be some type of orientation, teaching the participates their roles on the committee.  Mr. Barnes said the Board may also want to look at annual appointments.

Mr. Harper asked Mr. Lintecum to get with Mr. Camp and see what could be done.

Mr. Gentry said there should be letter showing the Boards appreciation for those who volunteer, letting them know how important they are.

COUNTY ADMINISTRATOR'S REPORT

Mr. Lintecum said the concerns of the Thomas Jefferson Planning District Commission were answered by staff.

Mr. Barnes said Mr. Campbell would not be at the Thursday night meeting.  Mr. Harper said the county did not want to send a letter back the individual but to DEQ.

Mr. Gentry asked Mr. Lintecum for details on the outcome of the meetings that were listed in the County Administrators report.

CONSENT AGENDA ITEMS

Resolution Recognizing Will Cockrell for his service to Louisa County

        On motion of Mr. Gentry, seconded by Mr. Barnes, which carried by a vote of 6-0, with Mr. Wright being absent, the Board adopted a resolution recognizing Will Cockrell for his service to Louisa County.

Resolution - Authorizing a supplemental appropriation for repairs to the Parks and Recreation trailer

        On motion of Mr. Gentry, seconded by Mr. Barnes, which carried by a vote of 6-0, with Mr. Wright being absent, the Board adopted a resolution authorizing a supplemental appropriation for repairs to the Parks and Recreation trailer.

Resolution - Authorizing a supplemental appropriation to the Sheriffs Department  for bulletproof vest partnership program

        On motion of Mr. Gentry, seconded by Mr. Barnes, which carried by a vote of 6-0, with Mr. Wright being absent, the Board adopted a resolution authorizing a supplemental appropriation to the Sheriffs Department  for bulletproof vest partnership program.

CORRESPONDENCE

Mr. Lintecum said the most relevant  was the letter from Jamie Glass regarding the meeting in Culpeper.  

Mr. Lintecum said there was letter from the Louisa County Historical Society and they wanted to know what the county wanted on the brick.  Mr. Harper said what they proposed  was fine, “Louisa County Board of Supervisors”

APPROVAL OF BILLS

Mr. Byers asked was the project on page 13 the project that looked at the water supply for the county and was it almost completed.

Mr. Lintecum said yes that was and it should be close to wrapping up.

        On motion of Mr. Barnes, seconded by Mr. Spencer, which carried by a vote of 6-0, with Mr. Wright being absent, the Board adopted a resolution approving the bills for the second half of November 2008 for the County of Louisa in the amount of
$474,305.64.

APPROVAL OF MINUTES

        On motion of Mr. Barnes, seconded by Mr. Spencer, which carried by a vote of 6-0, with Mr. Wright being absent, the Board adopted the minutes of the November 17, 2008 meeting.

Mr. Barnes said he wanted to take a moment and welcome back Ms. Zuwana Morgan from maternity leave.

CLOSED SESSION

On motion of Mr. Havasy, seconded by Mr. Spencer, which carried by a vote of 6-0, the Board voted to enter Closed Session at 7:44 p.m. for the purpose of discussing the following:

REGULAR SESSION

On motion of Mr. Spencer, seconded by Mr. .Barnes , which carried by a vote of 6-0, with Mr. Wright being absent, the Board voted to return to Regular Session at 8:47 p.m.

RESOLUTION - CERTIFICATION OF CLOSED SESSION

On motion of Mr. Gentry, seconded by Mr. Spencer, which carried by a vote of 6-0, with Mr. Wright being absent, the Board voted to adopt the following resolution:

Mr. Harper requested a roll call vote on Mr. Gentry motion.

PRESENTVOTE
Dan W. Byers No
Willie L. Gentry, Jr. Yes
Willie L. Harper Yes
Richad A. Havasy Yes
P.T. Spencer, Jr. Yes
Jack T. Wright Absent
Fitzgerald A. Barnes Yes

WHEREAS, the Louisa County Board of Supervisors has convened a Closed Meeting this 1st day of December 2008, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, §2.2-3712 of the Code of Virginia requires a certification by the Louisa County Board of Supervisors that such closed meeting was conducted in conformity with the Virginia Law.

NOW, THEREFORE BE IT RESOLVED on this 1st day of December 2008, that the Louisa County Board of Supervisors does hereby certify that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting was heard, discussed or considered by the Louisa County Board of Supervisors.

ADJOURNMENT

On motion of Mr. Barnes, seconded by Mr. Gentry, which carried by a vote of 6-0, with Mr. Wright being absent, the Board voted to adjourn the December 1, 2008 meeting at 8:47 p.m.



BY ORDER OF


________________________________
WILLIE L. HARPER, CHAIRMAN
LOUISA COUNTY BOARD OF SUPERVISORS
LOUISA COUNTY, LOUISA, VIRGINIA