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Minutes of other Meetings |
Minutes of the Board of Supervisors
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5:00 P.M. 
CALL TO ORDER Chairman Barnes called the November 20, 2006 regular meeting of the Louisa County Board of Supervisors to order at 5:00 p.m. Mr. Wright led the invocation, followed by the Pledge of Allegiance. CITIZENS INFORMATION PERIOD Bill Martin, Jackson District, noted that the Lake Anna Rescue Squad would not have what it does today without the support of Frank Pleasants and reminded the Board of the arrangements for his funeral. ADOPTION OF THE AGENDA Mr. Wright asked to add a resolution of congratulations and support to the 2006 Louisa County High School varsity football team. Mr. Wright asked that discussion on a subdivision workshop be added to the agenda. Mr. Barnes added discussion of personnel reporting directly to the Board of Supervisors to include the County Attorney and County Administrator to the closed session. Mr. Jennings asked to add adding Coleman Lane and Little River Farm Lane to the VDOT system. On motion of Mr. Wright, seconded by Mr. Purcell, which carried by a vote of 6-0, the November 20, 2006 agenda was adopted as amended.
PRESENTATIONS
VDOT Monthly Update
- Jamie Glass, Assistant Resident Administrator, provided an update of VDOT activities which included the following: Maintenance:
Construction: Land Use/Permits: Traffic/Safety Issues: Mr. Glass noted that he and Mark Wood, Residency Program Manager, met with Darren Coffey and Will Cockrell to discuss VDOT programs and how the County is meeting the requirements of those programs. On motion of Mr. Gentry, seconded by Mr. Purcell, which carried by a vote of 6-0, the Board agreed to have a letter drafted with a list of concerns and asking for additional specifics on the closing of the VDOT Louisa Area Headquarters. Mr. Lintecum indicated that the Board needed to discuss the revenue sharing match program. Mr. Lintecum indicated that there is $160,000 left from last years budget and referenced a memo that had been received regarding revenue sharing. Mr. Lintecum stated that this had been used in the past for rural additions and questioned whether we will get any matching from the State after filling out these forms. Mr. Glass stated that cuts were made this year and a tiered program has been put in place. Mr. Gentry stated he is concerned that VDOT is saying they want to work closer with local government but they are making decision without local input. Mr. Glass stated that because of the tier process most of the funds will go to finance tier one and funds that remain will be applied to the next tier. Mr. Gentry asked if this is another instance in which we need to send a letter. Mr. Purcell suggested we add this as an addendum to the previous letter. Mr. Lintecum inquired if these forms should be filled out and Mr. Glass agreed that they should be completed, as it is uncertain at this point how the funds will play out. On motion of Mr. Gentry, seconded by Mr. Purcell, which carried by a vote of 6-0, the Board agreed to add the revenue sharing match program to the letter to be drafted to VDOT. Resolution Recognizing Michelle Perry for Her Eleven Years of Service to the County of Louisa Mr. Lintecum read the resolution recognizing Michelle Perry for her service to the County of Louisa. Mr. Purcell noted that you dont often hear citizens in the community saying positive things about staff members but you do regarding Ms. Perry and she will be sorely missed. Mr. Barnes noted that Ms. Perry has always been accommodating and helpful and thanked her for her work. Mr. Gentry stated that he had a lot of opportunity to work with Ms. Perry and wanted to add his thanks as well.
On motion of Mr. Purcell, seconded by Mr. Wright, which carried by a vote of 6-0, a resolution was adopted recognizing Michelle Perry for her eleven years of service to the County of Louisa. Mr. Wright noted that the Louisa County High School Varsity Football Team was 10-0 in the regular session, are the district champions and currently in the regional play-offs. Mr. Wright would like to do this resolution as a way of motivating and thanking them for what they have accomplished. On motion of Messrs. Barnes, Gentry, Harper, Jennings, Purcell and Wright, seconded by Messrs. Barnes, Gentry, Harper, Jennings, Purcell and Wright, which carried by a vote of 6-0, the Board adopted a resolution of congratulations and support to the 2006 Louisa County High School varsity football team. Subdivision Workshop Mr. Wright indicated that due to recent confusion he would like to have a workshop for the Board with a total presentation on subdivision review before we get to any public hearing from the Board. Mr. Purcell questions whether it would be just informational and Mr. Wright stated no action will be taken it will just be an educational process. Mr. Gentry noted that the Planning Commission has had a lot of work sessions and discussions and each Board member has a representative on this Board. Mr. Gentry stated that he feels this is a breakdown between the Board members and their committee representative. Mr. Purcell agreed that there may be breakdowns but whenever you start taking someones rights away you owe them all the information you have, even if you have to meet twenty times. Mr. Purcell stated that it is the Board responsibility to protect peoples rights so the Board must fully understand what is going on. Mr. Barnes noted that he acknowledges what is coming the Boards way and they must be educated in what is going on so that they can be responsible to their constituency. Mr. Lintecum will send out a request for proposed dates for the workshop. OLD BUSINESS COUNTY ADMINISTRATOR REPORT Mr. Lintecum indicated that there was a recommendation on a healthcare consultant. Ms. Vena noted that the last two years the County had not utilized the services of a healthcare consultant. Ms. Vena indicated that last year Carter Whitley was able to help reduce administrative costs and the County saw substantial savings. Ms. Vena stated that they have been interviewing potential consulting firms and recently have been in dialogue with Dominion Benefit. Ms. Vena informed the Board that Dominion Benefit is offering a review of our plan and negotiated a clause that if the County is not happy with their services or with the end result they will refund the investment. Mr. Barnes indicated that he was on this committee and was very impressed with this group and feels that the County will be in good hands. Mr. Wright stated that after receiving this information he was convinced we need this kind of advice and that the money will be well spent.
On motion of Mr. Wright, seconded by Mr. Purcell, which carried by a vote of 6-0, the Board Mr. McLeod informed the Board that GASB has come out with 43 & 45, which is doing an evaluation on employment benefits. Mr. McLeod stated that the County needed to proceed with the first step of doing an evaluation of any problems they may have with the GASB 43. Mr. McLeod indicated that he had received quotes and needs the Boards approval to proceed and approval of the funds to be appropriated. Mr. Barnes verified with Mr. McLeod that this would be done by Wachovia. Mr. Gentry asked if this could be done in house and Mr. McLeod indicated that this must be done by an actuarial person. On motion of Mr. Purcell, seconded by Mr. Wright, with Mr. Barnes abstaining, which carried by vote of 5-0-1, the Board approved staff to negotiate an agreement with Wachovia and to appropriate the necessary funds. CONSENT ITEMS Resolution Supplement to the County Administrators Department for employee recognition On motion of Mr. Wright, seconded by Mr. Purcell, which carried by vote of 6-0, the Board adopted a resolution to supplement the County Administrators Department for employee recognition.
Resolution To take one (1) street in the Heather Glen Subdivision into the secondary system of highways in Louisa County, Virginia On motion of Mr. Wright, seconded by Mr. Purcell, which carried by vote of 6-0, the Board adopted a resolution to take one (1) street in the Heather Glen Subdivision into the secondary system of highways in Louisa County, Virginia Schedule Public Hearing - REZ21-06; Lee Hall Plaza, Inc., c/o Daniel L. Hargett, Applicant; Zions Town Center, LLC and 15/64 Joint Venture c/o PBM Products, LLC, Owners On motion of Mr. Wright, seconded by Mr. Purcell, which carried by vote of 6-0, a public hearing is scheduled for December 18, 2006 for REZ21-06; Lee Hall Plaza, Inc., c/o Daniel L. Hargett, Applicant; Zions Town Center, LLC and 15/64 Joint Venture c/o PBM Products, LLC, Owners request amendments to proffer numbers 3, 4, and 5 and deletion of proffer number 10 approved under REZ10-90 on April 15, 1991. Schedule Public Hearing - Amendment to the Louisa County Code Appendix A - Community Development Department Fee Schedule - Conditional Use Permit for Telecommunications Towers/Facilities. On motion of Mr. Wright, seconded by Mr. Purcell, which carried by vote of 6-0, a public hearing is scheduled for December 18, 2006 for Amendment to the Louisa County Code Appendix A - Community Development Department Fee Schedule - Conditional Use Permit for Telecommunications Towers/Facilities.
Addition of Coleman Lane and Little River Farm Lane to rural addition program
On motion of Mr. Wright, seconded by Mr. Purcell, which carried by vote of 6-0, the Board approved the addition of Coleman Lane and Little River Farm Lane to the rural addition program. CORRESPONDENCE Mr. Purcell questioned the information received in regard to the property on the Louisa-Goochland line. Mr. Lintecum indicated that this is an area that is causing problems for Goochland and is an area that will be looked at by a committee. The committee will schedule a meeting to make sure both counties are treated equally in resolving the issue. Mr. Lintecum stated that once the issue is resolved it will have to go through the circuit courts and have public hearings. Mr. Wright noted that a meeting was held last year but the County had been unsuccessful in setting up a follow-up meeting. Mr. Purcell questioned what property was affected and Mr. Wright indicated that this there is about a 20-mile stretch from the Fluvanna line to the Hanover line. Mr. Harper stated that his understanding was that someone knew where the markers where and a lot of meeting arent necessary. Mr. Wright indicated there is the question of who is going to do what and who is going to pay the bill. Mr. Gentry indicated that the information is out there and it is just a matter of getting it. Mr. Wright noted that resolutions were past several years ago on some of these roads in order for them to be taken into the state system. On motion of Messrs. Barnes, Gentry, Harper, Jennings, Purcell and Wright, seconded by Messrs. Barnes, Gentry, Harper, Jennings, Purcell and Wright, which carried by a vote of 6-0, the Board agreed to write to Mr. Rudy Butler of Goochland County thanking him for his gesture to the County during the recent VACO meeting. APPROVAL OF BILLS On motion of Mr. Wright, seconded by Mr. Purcell, with Mr. Gentry abstaining on bills pertaining to him, which carried by a vote of 6-0, a resolution was adopted approving the bills for the first half of November 2006 for the County of Louisa in the amount of $406,949.37. On motion of Mr. Wright, seconded by Mr. Purcell, which carried by a vote of 6-0, the Board adopted the minutes of October 31, 2006.
CLOSED SESSION On motion of Mr. Purcell, seconded by Mr. Gentry, which carried by a vote of 6-0, the Board voted to enter Closed Session at 6:04 p.m. for the purpose of discussing the following: REGULAR SESSION On motion of Mr. Jennings, seconded by Mr. Wright, which carried by a vote of 6-0, the Board voted to return to Regular Session at 6:30 p.m. RESOLUTION - CERTIFICATION OF CLOSED SESSION On motion of Mr. Purcell, seconded by Mr. Jennings, which carried by a vote of 6-0, the Board voted to adopt the following resolution: WHEREAS, the Louisa County Board of Supervisors has convened a Closed Meeting this the 20th day of November 2006, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, § 2.2-3712 of the Code of Virginia requires a certification by the Louisa County Board of Supervisors that such closed meeting was conducted in conformity with the Virginia Law. NOW, THEREFORE BE IT RESOLVED on this the 20th day of November 2006, that the Louisa County Board of Supervisors does hereby certify that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting was heard, discussed or considered by the Louisa County Board of Supervisors. Mr. Lintecum informed the Board that the principal, Mr. Mike Wills, from Louisa County High School had extended on offer of tickets to each Board member and a guest to attend the game on Friday night. ADJOURNMENT On motion of Mr. Wright, seconded by Mr. Gentry, which carried by a vote of 6-0, the Board voted to recess the regular meeting at 6:40 p.m. until Monday, November 27th at 6:00 p.m. at Jouett Elementary.
BY ORDER OF
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