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NOVEMBER 19, 2007
5:00 P.M.



Board Present: Fitzgerald A. Barnes, Willie L. Gentry, Jr., Willie L. Harper, Richard A. Havasy, Allen B. Jennings, Eric F. Purcell and Jack T. Wright
Others Present: C. Lee Lintecum, County Administrator; Ernie McLeod, Deputy County Administrator; Patrick Morgan, County Attorney; Darren Coffey, Director of Community Development; Jason Pauley, County Engineer; Kevin Linhares, Director of Facilities Management; Jane Shelhorse, Director of Parks and Recreation; Amanda Lloyd, Office Manager; April Jacobs, Deputy Clerk; and Zuwana Morgan, Records Clerk

CALL TO ORDER

Chairman Wright called the November 19, 2007 regular meeting of the Louisa County Board of Supervisors to order at 5:00 p.m.  Mr. Harper led the invocation, followed by the Pledge of Allegiance.

ADOPTION OF THE AGENDA

Mr. Wright stated he would like to add a resolution recognizing the Louisa County High School Scholastic Bowl Team to presentations.  Mr. Wright stated he would like to postpone discussion of the Longevity House because the proposal had not been received.  Mr. Wright stated he would like to add discussion of tax-exempt requests to new business.  Mr. Havasy stated he would like to add consultation with legal counsel to closed session.

        On motion of Mr. Purcell, seconded by Mr. Barnes, which carried by a vote of 7-0, the November 19, 2007 agenda was adopted as amended.

PRESENTATIONS

Resolution - Recognizing the Louisa County High School Scholastic Bowl Team

The Board presented a resolution to the Louisa County High School Scholastic Bowl Team recognizing and congratulating them for their excellence.  

Status/ Report - Piedmont Crossroads Visitors Center

Ms. Carolyn McCray, Tourism Director, stated she was going to give the Board a status update for the Piedmont Crossroads Visitors Center for the months of September and October.  Ms. McCray indicated that there was an average of 12-15 daily visitors and an average of 20-30 weekend visitors.  Ms. McCray said staff included three paid employees and five weekly volunteers.  Ms. McCray indicated that the Piedmont Crossroads Visitors Centers daily average tourists exceeded the neighboring county tourism centers.  

Ms. McCray said in speaking with businesses such as Obrigado, East to West and Cooper Vineyards, there has been a positive increase in tourist traffic.  Ms. McCray said in addition to the visitors center, the Tourism Department was currently working on several Main Street events to increase tourist money spent in Louisa County.  Ms. McCray stated the visitors center had received many pleasant comments from numerous visitors about staff, volunteers and the County.

Mr. Gentry said on opening day, the displays from Orange and Fluvanna County included a lot of nice photos of their county, but Louisas display was basically a Dominion advertisement and questioned if that had changed.  Ms. McCray stated Louisa County had received a lot of sponsorships from various businesses within the County and in return, they displayed the business or venue that gave them money.  Mr. Gentry said he thought Louisa had a lot of nice photos that could have been included on the display and he thought the County missed an opportunity to highlight different things within the County.      

Mr. Wright stated he would like for Ms. McCray to consider having a list of all restaurants in the County available for tourists.  Ms. McCray stated the “Louisa County Dining Guide” was completed last week.    


OLD BUSINESS

Discussion - Bowlers Mill Road (Route 603)


Mr. Coffey stated the preliminary subdivision plat was submitted on December 8, 2006 and the final plat was turned in on March 29, 2007.  Mr. Coffey said VDOT approved the plats in September 2007 and the road bonds were posted on October 30, 2007.  Mr. Coffey added the road bond was in the amount of $435,482.

Mr. Coffey said the lake property is a 234-acre property and was deeded in 1976 from the Town of Gordonsville to Louisa County.  Mr. Coffey stated there was a 30-foot easement for the Town of Gordonsville, as well as a water line for taking up to ten percent of the water from that reservoir.  Mr. Coffey indicated that the lake level was below the 415-foot elevation and the property lines for this subdivision were generally above the 425-foot elevation, although sometimes it went down towards the 420-foot elevation.  Mr. Coffey added there were five to ten vertical feet over a variable span of horizontal feet around the lake.  

Mr. Havasy said in looking at the map on page 24 of the Board Packet, he noticed that Robert Norton owned a piece of property that looked like it was extracted from the side of this property and questioned if that was considered in the subdivision rules.  Mr. Coffey said the parcel in question was the 25 lots that were shown on the diagram and the other lots shown were separate parcels that existed, but werent part of the subdivision.  Mr. Havasy questioned if that property was the parent parcel at one time.  Mr. Coffey said not to his knowledge.

Mr. Harper said this was intended from the beginning as a drinking reservoir and questioned if the County had adequate protection for that.  Mr. Coffey said this was in the stormwater A area, which was around reservoirs and had the highest protection.  Mr. Coffey added those rules and regulations were in force as part of the subdivision process and the plans were reviewed by the Soil and Water Conservation District.  Mr. Coffey said any development in this area would have to be in compliance with the stormwater regulations.  


Mr. Wright questioned what type of road was in place.  Mr. Coffey said the type of road was a paved in place, which meant basically where a road was at, a base would be put in and it would be paved to State specifications.  Mr. Coffey indicated that Mr. Tingler was putting together a 40-foot right-of-way at the request of VDOT that would be turned over to them.  Mr. Wright said he understood that roads considered to be paved in place couldnt be improved by VDOT in the future.  Mr. Glass said this road wasnt particularly classified as a paved in place road.  Mr. Glass stated Route 603 was in the Six-Year Plan in the project pool; however, it was an unfunded project.  Mr. Glass said the developer offered to obtain the right-of-way if VDOT would assist in paying for the sub base.  Mr. Glass added VDOT looked at the offer as an opportunity to get a road built at minimal cost.  Mr. Glass noted that this wasnt typically a paved in place project, it was just an agreement between a developer and VDOT to have a road improved to minimum standards.  

On motion of Mr. Havasy, seconded by Mr. Gentry, which carried by a vote of 7-0, the Board voted to change the priority of Bowlers Mill Road (Route 603) by moving it up in priority on the Six-Year Plan for Secondary Roads in Louisa County and to authorize the allocation of funds to complete this project.  

NEW BUSINESS

Discussion - Thomas Jefferson Health Districts request to carry over Louisas FY 07 refundable balance

On motion of Mr. Gentry, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board approved the Thomas Jefferson Health Districts request to carry over Louisas FY 07 refundable balance.

Tax Exempt Requests

Mr. Wright requested that the property owned by Mr. Charles Hardie be deleted from the discussion in order to develop additional information to determine eligibility.

Mr. Morgan stated the County received several applications from various charitable organizations requesting that their properties be exempt from taxation.  Mr. Morgan said the Trevilians Battlefield Foundation has asked for two properties that they recently acquired to be given tax-exempt status.  Mr. Morgan added one property was 168 acres and the other was two acres.  


Mr. Morgan stated in the ordinance, there was a request to change the vehicle on the Spay/Neuter All Pets (SNAP), section 70-227.  Mr. Morgan stated the ordinance that the Board originally passed was specific to a particular vehicle and he thought the new vehicle needed to be covered in the ordinance; therefore, he changed the ordinance to be less specific in terms of VIN numbers and alike.  

Mr. Morgan stated the Arc of the Piedmont asked that a property in the Town of Louisa be given tax-exempt status.  

Mr. Morgan said last year, the Board passed a resolution that the Louisa County Resource Councils property be given tax-exempt status; however, he thought that needed to be done by ordinance to remain permanent.  


Mr. Morgan said he included in the Board Packet a draft amendment to the ordinance exempting certain property owned by several non-profit organizations located in Louisa County.  Mr. Morgan stated the proposed ordinance amendment would need to be set for public hearing as soon as the Board deemed possible.  Mr. Morgan recommended the Board approving an emergency ordinance that would be effective for 60 days until a public hearing could be set.        

        On motion of Mr. Purcell, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board voted to enact an emergency ordinance to amend Sec. 70-225. Trevilian Station Battlefield Foundation, Inc. and Sec. 20-227. Spay/Neuter all Pets, Inc. and enact Sec. 70-228. Real estate owned by various non-profit organizations.  These changes to sections of the Louisa County Code will be in place for 60 days, during such time as a public hearing can be scheduled and held to enable these changes to become permanent.

COMMITTEE REPORTS

Mr. Barnes stated the Economic Development Committee met and the Board would be discussing contractual issues at Zion Crossroads in closed session.  

Mr. Wright stated he attended a very productive Workforce Council meeting last Thursday.  Mr. Wright noted that he received an email that the Director of the Piedmont Workforce Network was resigning.  

COUNTY ADMINISTRATORS REPORT

Mr. Lintecum said the Board retreat has been scheduled to take place in the Extension Meeting Room on Saturday December 1, 2007 at 9:00 a.m. Mr. Lintecum requested that the Board let him know as soon as possible if they had any topics of discussion for the retreat so the agenda could be set.  Mr. Lintecum said the following items have already been placed on the December 1, 2007 agenda:
- Transfer of the water and sewer assets at Zion Crossroads to the Louisa County Water Authority
- Plan growth management
- Expansion of Regional Jail
- Establish Goals and Objectives for 2008

Mr. Gentry stated a future Board member had expressed to him the concern about having this meeting in December.  Mr. Gentry said if the Board was going to discuss the Goals and Objectives for 2008, he thought the Board should consider postponing the meeting until January.  Mr. Wright said for the past four to five years, the Board had always held the retreat between the months of October and December to have the goals and objectives implemented by January 1.  

Mr. Gentry stated he would like to make the motion to postpone the retreat until January.  With no one seconding the motion, the motion failed.  
 

CONSENT AGENDA ITEMS

Resolution - For an appropriation for funds raised on behalf of the 2007 Louisa County Fall Bash

On motion of Mr. Harper, seconded by Mr. Havasy, with Mr. Purcell abstaining, which carried by a vote of 6-0-1, the Board adopted a resolution for an appropriation for funds raised on behalf of the 2007 Louisa County Fall Bash.

Resolution - Requesting a traffic speed/safety study on Route 700 (Johnson Road) from Route 618 (Fredericks Hall Road) to Route 652 (Kentucky Springs Road)

On motion of Mr. Harper, seconded by Mr. Havasy, which carried by a vote of 7-0, the Board adopted a resolution requesting a traffic speed/safety study on Route 700 (Johnson Road) from Route 618 (Fredericks Hall Road) to Route 652 (Kentucky Springs Road).

Resolution - For a supplemental appropriation to the Social Services Department for additional State and Federal funds for June 1, 2007 through August 30, 2007 (1st Quarter)

On motion of Mr. Harper, seconded by Mr. Havasy, which carried by a vote of 7-0, the Board adopted a resolution for a supplemental appropriation to the Social Services Department for additional State and Federal funds for June 1, 2007 through August 30, 2007 (1st Quarter).

Resolution - For a supplemental appropriation for Telecommunication Tower Review Fees

        On motion of Mr. Harper, seconded by Mr. Havasy, which carried by a vote of 7-0, the Board adopted a resolution for a supplemental appropriation for Telecommunication Tower Review Fees.

APPROVAL OF BILLS

        On motion of Mr. Barnes, seconded by Mr. Jennings, with Messrs Gentry and Havasy abstaining on bills pertaining to them, which carried by a vote of 7-0, the Board adopted a resolution approving the bills for the first half of November 2007 for the County of Louisa in the amount of $214,265.00.

APPROVAL OF MINUTES

        On motion of Mr. Barnes, seconded by Mr. Purcell, which carried by a vote of 7-0, the Board adopted the minutes of the November 5, 2007 meeting.

CLOSED SESSION

On motion of Mr. Barnes, seconded by Mr. Havasy, which carried by a vote of 7-0, the Board voted to enter Closed Session at 5:48 p.m. for the purpose of discussing the following:  

1.        In accordance with §2.23711 (a) (7) of the Code of Virginia, 1950 as amended, for the purpose of consultation with legal counsel.

REGULAR SESSION

On motion of Mr. Purcell, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board voted to return to Regular Session at 5:59 p.m.

RESOLUTION - CERTIFICATION OF CLOSED SESSION

On motion of Mr. Purcell, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board voted to adopt the following resolution:

WHEREAS, the Louisa County Board of Supervisors has convened a Closed Meeting this 19th day of November 2007, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS
, §2.2-3712 of the Code of Virginia requires a certification by the Louisa County Board of Supervisors that such closed meeting was conducted in conformity with the Virginia Law.

NOW, THEREFORE BE IT RESOLVED
on this 19th day of November 2007, that the Louisa County Board of Supervisors does hereby certify that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting was heard, discussed or considered by the Louisa County Board of Supervisors.

RECESS

On motion of Mr. Barnes, seconded by Mr. Jennings, with Mr. Gentry voting against, which carried by a vote of 6-1, the Board voted to recess the November 19, 2007 meeting at 6:01 p.m. until December 1, 2007 at 9:00 a.m.



BY ORDER OF


________________________________
JACKSON T. WRIGHT, CHAIRMAN
LOUISA COUNTY BOARD OF SUPERVISORS
LOUISA COUNTY, LOUISA, VIRGINIA