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OCTOBER 31, 2006
6:00 P.M.



Board Present: Fitzgerald A. Barnes, Willie L. Gentry, Jr., Willie L. Harper, Richard A. Havasy, Eric F. Purcell, and Jack T. Wright
Absent: Allen B. Jennings
Others Present: C. Lee Lintecum, County Administrator; Ernie McLeod, Deputy County Administrator; Patrick Morgan, County Attorney; and Michele Doty, Deputy Clerk


CALL TO ORDER

On motion of Mr. Wright, seconded by Mr. Havasy, which carried a vote of 6-0, the Board voted to return to regular session for the October 31, 2006 meeting of the Louisa County Board of Supervisors at 6:00 p.m.   Mr. Harper led the invocation, followed by the Pledge of Allegiance to the flag.

ADOPTION OF THE AGENDA

On motion of Mr. Purcell, seconded by Mr. Gentry, which carried by a vote of 6-0, the Board voted to adopt the agenda as presented.

Mr. Barnes informed the Board that he had received a call from Mr. Charles Rosson who is seeking the appointment of Commissioner of Agriculture and Consumer Services and asked for the Boards support.  

On motion of Mr. Gentry, seconded by Mr. Purcell, which carried a vote of 6-0, the Board agreed to have Mr. Lintecum draft a letter to the Governor in support of Mr. Rossons appointment as Commissioner of Agriculture and Consumer Services.  

CLOSED SESSION

On motion of Mr. Harper, seconded by Mr. Gentry, which carried by a vote of 6-0, the Board voted to enter Closed Session at 6:02 p.m. for the purpose of discussing the following:

1.        In accordance with 2.23711 (a) (7) of the Code of Virginia, 1950 as amended, for the purpose of consultation with legal counsel.

REGULAR SESSION

On motion of Mr. Gentry, seconded by Mr. Wright, which carried by a vote of 6-0, the Board voted to return to Regular Session at 6:25 p.m.

RESOLUTION - CERTIFICATION OF CLOSED SESSION

On motion of Mr. Gentry, seconded by Mr. Wright, which carried by a vote of 6-0, the Board voted to adopt the following resolution:

WHEREAS, the Louisa County Board of Supervisors has convened a Closed Meeting this the 31st day of October, 2006, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712 of the Code of Virginia requires a certification by the Louisa County Board of Supervisors that such closed meeting was conducted in conformity with the Virginia Law.

NOW, THEREFORE BE IT RESOLVED on this the 31st day of October, 2006, that the Louisa County Board of Supervisors does hereby certify that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Louisa County Board of Supervisors.

CITIZENS INFORMATION PERIOD

No citizens were present to address the Board.

DISCUSSION LOUISA COUNTYS BUDGET

Mr. McLeod provided the Board with a FY08 budget preview.  Mr. McLeod stated that no input had been received from any departments at this time and these numbers were very preliminary.  He stated that revenue estimates for FY08 included an increase of 7.5% (1.5 million) in real estate, a decrease of 2.1% ($300,000) in public services and an estimated net increase of 1.2 million.  Mr. Barnes questioned the decrease in public services revenue and Mr. McLeod indicated that public services is original cost, minus depreciation, plus new construction so if upgrades to a plant are not performed the depreciation can have a significant negative effect.  Mr. McLeod indicated that input from the schools indicated that they are expecting their state revenue to go up $135,645, they are in the second year of three of the teacher salary scale and expect an increase of 1.568 million, they need $820,000 for unfunded teachers, two additional positions at $122,000, new elementary staff at $100,000, and they anticipate increases of $475,000 for gas, diesel and a math lab.  Mr. McLeod indicated that this sums up to 3.1 million and does not include debt which is estimated to be 1.4 to 2.2 million.  Mr. McLeod indicated the effects the operational costs of Emergency Services and the Sheriffs Office will have on the budget are still in question.  The County had a very large increase this year with the Comprehensive Services Act (CSA) and it is unclear what will happen this year.  Mr. McLeod stated that planning inquiries were up 25% in Community Development and it is unknown if the County will continue to see building pressures as well as pressures for additional personnel.  Another issue that the County will have to address is the OPEB (Other Post Employment Benefits), which are non-retirement benefits that are unfunded, and find out how the County is going to approach the liability that it has.  Mr. Purcell asked Mr. McLeod for an example of these expenses and Mr. McLeod indicated one example would be that the County allows retired employees to stay on the health plan until age 65.  This affects the rates of coverage since the average cost is higher when you include the retire employees with the younger employees.  Mr. McLeod indicated that there are also future borrowings for the large projects that the County has coming up and there is a need to establish the Countys credit rating to give it the ability to take advantage of the best options available.  Mr. McLeod summarized by stating there is a lot of pressure on the operational budget and with limited revenue.  Mr. McLeod asked if the Board would like to have a budget retreat January 12th at 2:00 pm at the Intergenerational Center and following discussion with the Board it was agreed to hold the meeting on January 12th at 1:00 p.m.  Mr. Gentry questioned whether the School Board indicated anything regarding the efficiency study which states being 35% over administrative costs.  Mr. McLeod indicated that his report did not include anything from the efficiency study but that this information was received directly from the schools.  Mr. Barnes stated that each board needs to understand the challenges and needs that the other Board faces.  Mr. McLeod stated that there needs to be a structure that is fair to both sides and it will be a win-win situation for everyone.  Mr. Barnes indicated that Dr. Frank Morgan introduced a methodology that was used in Albemarle County which was based on enrollment and money was shifted from one school to another as needed.  Mr. Gentry stated that it is important that the budget be based on actual needs.  Mr. Barnes indicated that the schools budgets should be based on the actual enrollment and if numbers go up and down the budget should stay inline with the changes.  Mr. Gentry indicated that in some systems money is hid by not filling the expected number of teaching positions that are budgeted and questioned how well our system does on keeping our unemployment rate where it needs to be.  Mr. McLeod indicated that he would check into this.  Following discussion the members agreed that a formula would be the best approach to use for the schools every year.  Mr. Barnes indicated that he will contact Dr. Morgan to have him provide information on the methodology used in Albemarle County at the budget retreat.  Mr. Wright stated that the Boards need to get away from the us-them ideals that are currently being seen.

ADJOURNMENT

On motion of Mr. Purcell, seconded by Mr. Wright, which carried by a vote of 6-0, the Board voted to adjourn the pre-budget public hearing at 6:50 p.m.



BY ORDER OF


________________________________
FITZGERALD A. BARNES, CHAIRMAN
LOUISA COUNTY BOARD OF SUPERVISORS
LOUISA COUNTY, LOUISA, VIRGINIA