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APRIL 15, 2009
6:00 P.M.



Board Members Present: Fitzgerald A. Barnes*, Dan W. Byers, Willie L. Gentry, Jr., Willie L. Harper, Richard A. Havasy, P.T. Spencer, Jr.* and Jack T. Wright

* Mr. Spencer arrived at 6:27 p.m. Mr. Barnes arrived at 6:33 p.m.
Others Present: Dale Mullen, County Administrator; Ernie McLeod, Deputy County Administrator; Greg Hoffman, County Attorney; Amanda Reidelbach, Office Manager, Administration; Alyson Simpson, Deputy Clerk, Administration; and Brittany Shupe, Records Clerk, Administration

CALL TO ORDER

Chairman Harper called the April 15, 2009 meeting of the Louisa County Board of Supervisors to order at 6:00 p.m.  Mr. Harper led the invocation, followed by the Pledge of Allegiance.

NEW BUSINESS

Mr. Harper asked Mr. Mullen to provide the Board with an update of how his meeting in Richmond went today.  Mr. Mullen said he spent most of the day in Richmond with Bar Delk, Skip Notte, and DEQ where they provided a presentation to DEQ about the stimulus package and the Waste Water Treatment Plant at Zion Crossroads.  Mr. Mullen said the presentation went very well and about 14 counties, cities and towns showed up.  Mr. Mullen said ten of  them showed up to say thank you for being on the list and the other four, like Louisa,  to lament their absence from the list and to seek clarification as to where DEQ thought their plans were less than “shovel ready.”  Mr. Mullen said the conversation was a one way conversation in which DEQ sat and politely listened.  Mr. Mullen stated afterwards they spoke with Walter Gillis, the “gatekeeper” of all the stimulus money from the Federal Government, and he made it clear that ranking is used to rank the projects and then DEQ looks at all the projects as a whole before recommendations are sent to the Governors office.  Mr. Mullen stated there will be some input from the Governor at a later point.

Mr. Mullen said Mr. Gillis stated he learned things about the project that he did not know before and was very interested in the Waste Water Treatment Plant at Zion Crossroads.  Mr. Mullen stated Mr. Gillis better understood the need for the project as well as the readiness.  Mr. Mullen said he was asked to return to Richmond tomorrow with a consultant from Dewberry in which he will take place in a two way conversation with DEQ for another chance to make the short list of projects that will be approved for funding.  Mr. Mullen stated there is about $77 million approved for projects and about $114 million committed for the projects.  Mr. Mullen said he feels some projects will drop off the list for lack of permitting or engineering problems or other factors.  Mr. Mullen said the City of Richmond was ranked on the list for being “shovel ready” and they do not even have preliminary engineering plans whereas Louisa does.  Mr. Mullen stated, in closing, that he will be back in Richmond tomorrow doing what he can to convince DEQ that the state-of-the-art Waste Water Treatment Plant with reuse at Zion Crossroads is worthy of making the short list.

Mr. Gentry asked about the Waste Water Treatment Plant for the Town of Louisa.  Mr. Mullen said it was not on the list and that none of Louisas projects made the list.  Mr. Gentry asked if that project was “shovel ready.”  Mr. Mullen said it is and he will be talking to Mr. Gillis about that project as well.

Resolution Of support for Louisa County to apply for the Byrne JAG Program

Mr. Harper said the resolution was included in the packet and asked if it had been narrowed down what the funding would be used for.
 Mr. McLeod said it had not been narrowed down and what was needed now was support from the Board and then that would be determined.

Mr. Mullen said the resolution was needed in order for the County to qualify for the money.  Mr. Mullen stated he had solicited ideas from several departments yesterday, but he would personally like to consider ideas to attack truancy.  Mr. Mullen said he sees truancy as being one of the drivers for the foster home placement.  Mr. Mullen stated he would like to see the funding devoted in some way to reducing CSA costs.

Mr. Harper said he agreed and would certainly support that.

Mr. Gentry motioned for approval of the resolution.  Mr. Havasy seconded the motion.

Mr. Wright said truancy is sometimes how other problems are found in a person.

Mr. Byers said he assumed that this was not a matching funds proposal but rather straight funds that would be given out.  Mr. Mullen said this is not a matching funds proposal.

On the motion of Mr. Gentry, seconded by Mr. Havasy, which carried by a vote of 5-0, with Mr. Barnes and Mr. Spencer being absent, the Board adopted a resolution of support for Louisa County to apply for the Byrne JAG Program.

Discussion FY 10 PPTRA

Mr. McLeod said this discussion was really meant to let the Board members know that the tax relief rate is going to be set at 44.5%, which was established by the Commissioner of Revenue.  Mr. McLeod said every year this number has gone down, but 2008 was a different kind of year and the rate has now gone up.

Mr. Harper asked if there was any action required of the Board tonight.  Mr. McLeod said a resolution will be done and voted on in May.

Resolution - Of support for Community Wireless Structures III, LLC application for stimulus funding

Mr. Harper asked if the sites in question were already permitted.  Mr. Havasy said yes and he believed the Thelma site would be coming back for an increase in height.

Mr. Gentry motioned to approve the resolution.  Mr. Wright seconded the motion.

Mr. Harper said he does support this resolution, but he does not like lights on towers.  Mr. Harper said, therefore, when the tower site comes back for an increase in height, it will probably not be an automatic approval for him.

Mr. Havasy said the tower will have diffused lights on it which means the lights will not be able to be seen from the ground, only from the air.

Mr. Byers said the County has a Broadband committee and wanted to know what their view was.  Mr. Mullen said this is one of the issues Tam Murray and Brian Gilbreth brought to the Broadband committee.  Mr. Mullen stated this was a specific request from Tam Murray to Mr. Spencer.  Mr. Mullen said it had been talked about at one of the previous Broadband committee meetings that there would be some stimulus and grant money for private businesses that would require supportive resolutions from the local jurisdiction.  Mr. Mullen said this resolution did not lock the County into any zoning decisions.  Mr. Mullen said the Broadband committee is supportive.

On the motion of Mr. Gentry, seconded by Mr. Wright, which carried by a vote of 5-0, with Mr. Barnes and Mr. Spencer being absent, the Board adopted a resolution of support for Community Wireless Structures III, LLC application for stimulus funding.

Mr. Havasy asked if anyone remembered what the height of the water tower at Zion Crossroads is.  Mr. Havasy said it is one of the tallest sites and is on high ground in a good location and asked why it was not being promoted because there is room for about 6 antennas on there.

Mr. Gentry said he thought it was briefly discussed a few years ago, but he does not think it has been brought up since the Telecommunications Plan.  Mr. Byers said he recommends sending that idea back to the Broadband committee.

Mr. Mullen said there is a Conditional Use Permit at Zion Crossroads for that water tower and it is 135 feet.

Discussion Capital Improvement Plan

Mr. McLeod said there was a summary of the proposed reductions in the Capital Improvement Plan.  Mr. Harper said he would read down the list and discuss the topics that the other members wanted to discuss.

Vehicle Replacements

Mr. Gentry asked if the Sheriffs Department had any input on the reduction.  Mr. McLeod said it was their input.  Mr. McLeod said the Sheriffs Department is getting grant money for vehicles and will probably be putting a memo out to Mr. Mullen about what kind of vehicles they will be getting.

        
Mobile Air Breathing System

Mr. Harper said he thought the County already had one of these systems.  Mr. McLeod said this was a proffer and he believed it had to be in the CIP.

        
New Repeater for East End

Mr. McLeod said this is a project the Planning Commission took from three years to two years.  Mr. McLeod stated if this is something the Board is looking to cut, maybe it should be put back to three years.

Mr. Gentry said this project has been moved around for years now.  Mr. Gentry said he wondered what the importance of necessity of the project was if it keeps being put off.

Mr. Harper said to put the project out because there is no financing and there is always this discussion about interoperability.  Mr. Harper said he feels the County should not spend a lot of money until there is a resolution to the interoperability problem.

Mr. McLeod stated he feels the County should form a committee where all the stakeholders would be involved.  Mr. Harper said the idea of a committee is good and it should be formed of citizens, bureaucrats, and Board members.

Fire Association and EMSAL Building/Equipment Needs

Mr. Gentry asked if the Fire Association and EMSAL had agreed to these reductions.  Mr. McLeod said when it comes to cutting the CIP in half, there has to be shared pain.  Mr. McLeod stated the Board has been really good about giving funds to the volunteers for their equipment and maybe they can share the pain for one year while the request is moved out.

Mr. Harper said the request could be moved out for one year, but the Board should expect some push back from the volunteers likely on the basis that they have to meet financial obligations.  Mr. Harper stated the only way to find out is to push the request back for one year.

Additional Refuse and Recycling Site

Mr. Gentry said there is already over $500,000 in unencumbered funds and asked what would happen to that.  Mr. McLeod said there was almost enough money to do one site and this was to start a new site.  Mr. McLeod said instead of accumulating the first year, this would be pushed out one year over four years.

Mr. Wright said he believed the Mountain Road site was the one that was supposed to be in the budget and he recently talked to Mr. Mullen and agreed that they could go one more year without the additional refuse site.

Mr. McLeod said Mr. Linhares discusses this in his budget.  Mr. McLeod said the number one proposed site has been set as Wares Crossroads and should be set in the FY 2011-2012 year and the number two proposed site has been set as Holly Grove in the FY 2014-2015 year.

Mr. Gentry said he thought that was too far out for the Holly Grove site.  Mr. Gentry said at one time there was talk of using the school property on Route 522.  Mr. Gentry said its possible that land could be available soon and the project should not be pushed out that far.

* Mr. Spencer arrived at 6:27 p.m.

Repairs to Thomas Jefferson Elementary

No comment.

        
Replace Network Infrastructure

No comment.


Replace HVAC Air Handlers

Mr. Gentry asked if the air handler needed to be replaced or not.  Mr. Gentry stated if it really needed to be replaced, he didnt think it was a project that could be pushed back.

Mr. McLeod said he received this input from the school system.  Mr. McLeod stated the school system moved the installation of the HVAC systems for all the schools to a higher priority than the air handler.


        
HVAC Units

No comment.

        
LCPS Vehicles

No comment.

        
Food Handling Equipment

No comment.


Lighting at Moss-Nuckols Soccer and Softball Fields

Mr. Gentry asked if this reduction was because the school was not going to be ready next year.  Mr. McLeod said this was a recommendation from Ms. Shelhorse.

Mr. Harper said this decision would be easier for him if he could look at the use on the fields that already exist.  Mr. Harper asked for a report to be provided to the Board listing all the lighted fields in Louisa County and the nights that they are used.

* Mr. Barnes arrived at 6:33 p.m.


        
Public Access to Lake Anna

No comment.

        
Revenue Sharing Matching Fund

No comment.

        
Digital Plotter/Scanner

No comment.

        
Zion Crossroads Development

No comment.

        
Industrial Park

No comment.

Mr. Spencer asked about the Zion Crossroads Development and Industrial Park listed on the CIP.  Mr. Barnes said there was money put there to look at a potential joint industrial park with Fluvanna County along Route 250.

Mr. Byers asked what happens to the unencumbered monies in the CIP.  Mr. McLeod said at the end of the fiscal year,
if the funds are still unencumbered and the Board has not approved spending them, the Board will receive a resolution at the September meeting showing a breakdown of potential future projects, current projects, ongoing projects and projects that will not continue.

Mr. Harper said the Board will have another look at the CIP before anything final happens and at this point, its just for planning.

Discussion - Resolution in support of a Louisa Visitors Center in the Sargeant Museum

Mr. Spencer said if this visitors center is going to be done, it should come out of the Economic Development budget and should not be taken out of a separate line item.  Mr. Spencer said Mr. Gibson has the money in his budget and the Mayor of Louisa likes the idea.  Mr. Spencer said his question is how many people are going to use this as a tourism center.  Mr. Spencer said tourism is a big thing in Louisa and he motioned to approve the resolution.

Mr. Gentry said what Mr. Gibson is proposing is
establishing a part-time employee there to make the museum a visitors center.  Mr. Gentry said the Historical Society has been receiving money for the museum and he would like to see that money go to the economic development/tourism budget for the museum and let it be handled as a visitors center.  Mr. Gentry said there has been a lot going on at the museum that people are unaware of and it has been getting a lot of attention lately.  Mr. Gentry said in the past two years, the Board has given $50,000 to the Historical Society for the museum and he feels that money should go to the economic development/tourism budget and let the museum be handled as a tourism item.

Mr. Harper asked if Mr. Gentry was talking about $15,000 in the proposed resolution versus the $50,000 that goes to the Historical Society.  Mr. Gentry said no, the $15,000 was just brought up in the resolution.  Mr. Harper asked if Mr. Gentry was looking for the $15,000 in
addition to the $50,000 at some point.  Mr. Gentry said yes.

Mr. Barnes said he wanted clarification on how the two visitors centers would tie in together.

Mr. Spencer said the way
Mr. Gibson explained it to him was that this proposed visitors center in the Town of Louisa would be the same as the one in Zion Crossroads.  Mr. Spencer said the County would be paying someone for three days a week and the Town would contribute money for another couple days and the volunteers would work on the weekends.  Mr. Spencer said Mr. Gibson told him he had the money in his budget and Mr. Spencer feels it should be a line item under the Economic Development budget instead of coming up with additional funds out of the General Fund.  Mr. Spencer asked Mr. Mullen if thats the way he understood it.

Mr. Mullen said thats exactly how it was described to him.  Mr. Mullen said he thought the breakdown of the days and how they would be funded was still being determined.

Mr. Gentry said the idea with the Visitors Center at Zion Crossroads was that
there would be a place to direct people into the center of the County.

Mr. Harper said it could be done by paying someone $12 per hour, 8 hours per day, 3 days a week for 52 weeks.  Mr. Harper said he did not know how much the person was going to be paid, though.

Mr. Havasy asked if there was a sign-up sheet or any information regarding how many people were coming to the Sargeant Museum now.  Mr. Havasy said the Board is putting money into this without any facts or figures.  Mr. Havasy said if this project is voted in, he would like to come back and take a look at it in six months to make sure the money is worth while.
 Mr. Spencer said that would be Mr. Gibson and Mr. Mullens job.  Mr. Harper suggested that review be done on an annual basis.  Mr. Havasy said he would at least like reports to see how the museum is doing as a visitors center.  Mr. Harper said the Board should be very definitive as to what a visitor is because if the same person stops in three times a week, the reports will not provide what they are looking for.

Mr. Gentry said it would be nice to be able to direct visitors to another location and here they will be able to see the museum as well as the internal activities of tourism.

Mr. Wright said when the visitors center was first talked about, the Ogg Building was the location.  Mr. Wright said the County received $50,000 from the state through the efforts of Mr. Earle Dickinson.  Mr. Wright said that economic development came along and decided the location for the visitors center would be Zion Crossroads because thats where all the action was.  Mr. Wright said now that the visitors center is open at Zion Crossroads, they want another one here in the Town.  Mr. Wright stated he would not support this.  Mr. Wright said he was disturbed that Mr. Gibson made the comment that he had plenty of money in his budget for this.  Mr. Wright said if thats the case, the Board has not looked closely enough at the budget.  Mr. Wright stated he does not see the need in this visitors center because Mr. Gibson was the one that convinced the Board that the center needed to be in Zion Crossroads.

Mr. Byers said he was not sure about taking money from economic development because when the economy is in a downfall, money should be spent on economic development and looking at ways to be creative.  Mr. Byers stated he did not think a visitors center was going to do that.  Mr. Byers said he is troubled that the County does not have the Town as an absolute partner at this point.  Mr. Byers said he would like to see confirmation from the Town of Louisa by devoting money since the County is providing funds.

Mr. Barnes asked if some of the money being talked about for the visitors cen
ter in the Town from businesses.  Mr. Harper said that was not the $15,000.

Mr. Gentry said at the time when the visitors center was being talked about at Zion Crossroads, the Sargeant Museum was not a good fit.  Mr. Gentry said now that the museum is actually a museum of Louisa County history, it does fit and would bring visitors to a location dedicated to the history of Louisa County.  Mr. Gentry said the bottom line is he thinks the County really needs something like this.

Mr. Barnes sa
id, in response to Mr. Byers comment, tourism is economic development and is a part of the whole concept.  Mr. Barnes said bringing people into the County to spend money is going to increase the overall local economy.

Mr. Gentry said tourism is also one of the goals and objectives of the County.

Mr. Harper said as the cost of gasoline continues to go up, there may be a reduction in tourism.  Mr. Harper said the museum could be given an opportunity to prove itself, but it should be contingent on the Town of Louisas participation and there should be stringent rules in how the
number of visitors is reported back.  Mr. Harper also wanted to point out that Mr. Spencer said the employee would be part-time, but the resolution reads the employee is not limited to part-time.  Mr. Harper said the resolution may need to be changed to only part-time help.

Mr. Gentry said the $50,000 is covering the part-time help.  Mr. Spencer said the $50,000 was supposed to be covering the payment on the Louisa Arts Center.  Mr. Gentry said that was not the same $50,000 he was talking about.  Mr. Havasy asked if this $50,000 was new funds.  Mr. Gentry said no
.  Mr. Gentry stated the $50,000 he was talking about was for the Historical Society and they received it the last two years and this year it was taken out of the budget.  Mr. Gentry said he thinks that money should go back into the budget.

Mr. Spencer said he spoke with Mr. Artz and the Town of Louisa was supposed to come up with
about $5,000 for their portion and the motion should be contingent on the Town of Louisa providing their portion of the funding.  Mr. Spencer said if the Town does not provide their portion if the funding, the County should back up because this was supposed to be a cooperative project.

Mr. Harper said this was now contingent on the funding from the Town of Louisa.  Mr. Harper asked if the resolution was to be changed to reflect part-time help only.  Mr. Spencer said yes.

Mr. Gentry asked if the $50,000 was going to be discussed under this resolution or if it would be talked about later.  Mr. Harper said it would be discussed later.

Mr. Spencer said he made the motion.  Mr. Harper asked if he wanted to go forward on the motion with the contingency on the Town of Louisa funding and the change to part-time help only.  Mr. Spencer said yes.  Mr. Gentry seconded the motion.

Mr. Havasy
asked if the $15,000 was coming from the Economic Development budget and was not new money.  Mr. Spencer said yes.  Mr. Mullen said this money has already been budgeted and this just determines the spending of it.

Mr. Harper asked if
this would be started this current year.  Mr. Mullen said it was his understanding that the desire was to start from money already budgeted for Economic Development in 2009.  Mr. Harper asked if the $15,000 was in the 2010 budget.  Mr. McLeod said his understanding is that money would be carried over from 2009 into 2010 and there would not be a need for new money in 2010.

Mr. Harper said until there is good understanding, he is not going to support this.  Mr. Harper said when there is a more solid plan, he would be glad to support it.

Mr. Gentry said the resolution reads that it is for the existing fiscal year.  Mr. Gentry said if the money is going to be continued on, then the Board should consider the $15,000.  Mr. Harper said the Board had time for this.

Mr. Harper requested a roll call vote on Mr. Spencers motion.

PRESENTVOTE
Willie L. Harper No
Willie L. Gentry, Jr. Yes
P.T. Spencer, Jr. Yes
Jack T. Wright No
Fitzgerald A. Barnes Yes
Richad A. Havasy No
Dan W. Byers No

On the motion of Mr. Spencer, seconded by Mr. Gentry, with Messrs Harper, Wright, Havasy and Byers voting against, the motion failed to approve a resolution in support of a Louisa Visitors Center in the Sargeant Museum by a vote of 3-4.

Mr. Harper asked for more clarification and commitment and said the Board may then wish to reconsider.

Mr. Barnes asked if the Board could periodically receive reports from Ms. McCray showing a list of those who had visited the Visitors Center at Zion Crossroads.  Mr. Barnes said Ms. McCray prepares the reports showing a breakdown of the states where visitors come from.

Discussion - FY 10 Operational and Maintenance Budget

Mr. McLeod referred the Board to a summary of the possible operational and maintenance budget reductions.  Mr. Harper stated the Board would go through the summary item by item and discuss each if there were questions.

Principal Payment to VPSA

Mr. Harper said the principal payment to VPSA could continue to be cut for FY 10 because he did not like carryovers.

        
Offset Health Constitutional and Offset Health - County

Mr. Harper asked about the health insurance increases for County and Constitutional staff and questioned if the figures were set amounts.  Mr. Mullen stated those amounts are set based on a 31% overall increase.  Mr. Mullen said the County should know soon what the exact rate it, but its at least 31%.

Mr. Havasy asked what the Countys total payment for insurance is for County, Constitutional and School employees.
 Mr. McLeod said he thought it was $4.9 million.

Mr. Havasy asked how many employees that was for.  Mr. McLeod said around 800.

Mr. Havasy asked how this insurance lined up with the insurance coverage of the general public.  Mr. McLeod said the Insurance Committee is still talking about that and the Committee should have a recommendation to the Board by May 4, 2009.  Mr. Wright said this insurance could not be compared with that of the general public.  Mr. Havasy said there are a lot of people who pay tax dollars in order to provide County, Constitutional and School employees with $5 million worth of benefits and he is trying to figure out if there is any equity between these employees and regular people who hold a job.  Mr. Havasy said it is his understanding that for employee-only insurance, the County pays 90% and the employee pays 10% and he wanted to know how that compared to the general public.  Mr. McLeod said he though
t the employees paid $1.5 million out of the $5 million, which leaves $3.5 million for the County to pay.  Mr. McLeod said Mr. Byers asked the insurance consultants to provide the Insurance Committee with a list of other counties to be able to compare.

Mr. Wright said Mr. Havasy is asking about individual insurance.

Mr. Byers said one of the questions that came up in the Insurance Committee meeting was what
the norm is for governmental employees and Mr. Byers is hoping the consultants can provide the Committee with a profile of information.  Mr. Byers said one of the comments made was that its hard to compare the Countys insurance to individuals or other government entities because benefits could be used as an attraction for employees whereas some companies could use compensation as an attraction.  Mr. Byers said the comment was made that all the factors had to be taken into consideration.

Mr. Wright stated individual insurance cannot compete with group insurance.  Mr. Wright said it could be the same benefits and same insurance, but it would never be as cheap for individuals as it would be for groups.

        
Community Development Vacant Positions:  Inspector and Code Enforcer

Mr. Gentry asked if this was a request from Community Development.  Mr. McLeod said he just knew that these two positions were vacant.  Mr. McLeod said Mr. Camp is asking that both positions be left vacant in case something breaks loose with the market that he could request that they be filled and the money will be there.  Mr. McLeod stated this summary would take the funding away.

Mr. Gentry said residential development has taken a huge slide downward, but commercial development is still taking place in the County.  Mr. Gentry said he continues to hear that a lot of the County Code is not being enforced and he wondered if these were legitimate budget cuts.

Mr. McLeod said these are two positions that the Board has not allowed for.  Mr. McLeod said Mr. Camp had requested a Senior Planner and an Administrative Assistant, both of which are still in the budget even though the Board has not approved them to be hired yet.  Mr. McLeod said the two positions he is suggesting to cut are ones that Mr. Camp wants to have as back-up in case the market picks up.

Mr. Harper said he thought the positions and funding could be taken out.  Mr. Gentry said to leave at least one position in the budget.  Mr. Wright said to leave the positions out of the budget because if circumstances change, the Board can revisit them.  Mr. Havasy said to leave one position in because Mr. Camp needs a Senior Planner.  Mr. McLeod said the Senior Planner is not being cut and is still in the budget.  Mr. Havasy said to leave the positions out.  Mr. Barnes said to leave the two positions out and Mr. Camp can come back to the Board if there is a future need to fill them.
 Mr. Byers said to leave the positions out.  Mr. Spencer said to leave the positions out.  Mr. Gentry said to leave the position in.

Mr. Harper said the positions are to be cut from the budget.

Housing Trust Fund

Mr. Gentry asked Mr. McLeod where the $77,500 figure came from.  Mr. McLeod said that is what was requested.  Mr. McLeod said a 1/4 penny was requested to be put in every year.  Mr. McLeod said there was funding already this year and they did not necessarily need additional funds.  Mr. McLeod said instead of removing this from the budget, it was reduced to 1/8 penny.

Mr. Barnes said there needed to be a discussion soon about how to advertise this program.
 Mr. Barnes said there are not enough people being able to take advantage of such a great program.

Mr. Harper asked Mr. McLeod if he suggested cutting half of it.  Mr. McLeod said he suggested cutting
the entire current funding request.  Mr. Mullen said he met with Mr. Howard Evergreen and they talked about flat funding.  Mr. Mullen said that because not all of the allocated funds had been spent, he suggested something less than flat and Mr. Evergreen agreed to half which is $77,500.  Mr. Mullen said he told Mr. Evergreen he liked the program, but the money is sitting and is not being used and in tough budget times all of the money is probably going to be cut.  Mr. Mullen said Mr. Evergreen understood, but asked that the Board not take away the program itself and revisit it again next year.

Mr. Spencer asked how much money was currently in the fund.  Mr. McLeod said the appropriated funds have not been given for 2009 because they have not been asked for.  Mr. Harper asked Mr. McLeod to provide the numbers and said it could be decided on later.

Louisa Art Center

Mr. McLeod said the Board talked last year about giving the Louisa Art Center $300,000 over five years.  Mr. McLeod said he was not suggesting to remove the funds, but thought the Board should talk about it.  Mr. McLeod said the Louisa Art Center is looking forward to the funds and over a five year period.

Mr. Harper asked if a payment was made to them last year.  Mr. McLeod said a payment was not made to them last year out of the $300,000 and those payments were set to start in FY 10.  Mr. Harper asked what was paid to them last year.  Mr. McLeod said $155,000.  Mr. Havasy said he thought the $60,000 per year for five years started last year.  Mr. McLeod said it was approved last year to start the payments in FY 10.

Mr. Harper asked Mr. McLeod for a report from last year and what was being requested going forward the Louisa Art Center and all them going forward.

Mr. Spencer asked for a copy of the minutes from the meeting where the payments to the Louisa Art Center were approved.

Juvenile Probation

Mr. McLeod said Mr. Jim Brown made a comment in the CSA Cost Containment Study that the Crime Control Grant funds did a very good job and there was a low re-arrest rate.  Mr. McLeod said Mr. Brown was asked if he received the funding on that grant to use with the judge to place people through that program, would he report the findings to the Board.  Mr. McLeod said the funds would be well worth it if they could be used in conjunction with lowering CSA costs.

Mr. Byers said the Board may not want to consider any action on this request until they receive the overall CSA proposal.

Mr. Harper asked Mr. Byers if he was suggesting to leave the funds as is and not take them out right now.  Mr. Byers said he would leave them in.  Mr. Byers said CSA costs are not going to reduce this year, but maybe with the right tools or techniques, it could be reduced in the future.

Mr. Havasy said he agreed with Mr. Byers.  Mr. Havasy said if nothing is done, CSA costs are going to continue to rise and someone has to commit to taking a different approach to help lower costs.  Mr. Wright said this could be a very good program.  Mr. Spencer asked why.  Mr. Havasy said based on the people he has talked to, Mr. Brown is reporting very good numbers as far as keeping people out of CSA.

Mr. Harper said when the
CSA recommendation is brought back to the Board, it should include a plan for how Mr. Brown plans to report his numbers to the Board.  Mr. McLeod said the judge told Mr. Brown that if there was more crime control money, people could be placed in that program.  Mr. McLeod said he agreed with Mr. Byers and that the Board should leave the money where it is right now until they receive the CSA recommendation at their May 4, 2009 meeting and then adjustments could be made at the May 6, 2009 budget meeting.

Mr. Harper said this item could remain as pending.

Mr. Spencer said
that the County is already 121% above the state average for Judicial Administration and this $50,000 is going to be used to place one more bureaucrat in the court system.  Mr. McLeod said this money is not going to be used to hire someone.  Mr. McLeod said the requested funds will be used to send juveniles through a program.  Mr. Spencer asked who would pick the program.  Mr. McLeod said he assumed the judge would.

Mr. Barnes said
recidivism is a huge problem when dealing with offenders, but everyone had to be honest that this was not about CSA.  Mr. Barnes said the recidivism that the Board was dealing with now was people who were going to be facing jail time, which is good to deter.  Mr. Barnes said CSA was thrown in this to open their eyes, but the real thing this would have an effect on was recidivism in the criminal fact.

Mr. Byers said he did not necessarily agree with that.  Mr. Byers said to look at a family with four or five children and the way the parents handled the oldest child could have a huge affect on the younger children.  Mr. Byers said this deals with leaving the children in the home and making sure the parents become better parents.  Mr. Byers said this effects more than t
hat one person for recidivism and if Louisa wants to move in the direction of having community-based programs, then this is about CSA.

Mr. Spencer said this had nothing to do with CSA.  Mr. Barnes said this is more criminal.  Mr. Spencer said this is about someone who was sentenced to jail time before.

Mr. Harper asked if thats what Mr. Browns letter was about.  Mr. McLeod said the letter was about the numbers being very low since using the Crime Control program.
 Mr. Harper said Mr. Brown is addressing CSA.  Mr. Barnes said Mr. Brown said it was related to CSA, but its not.

Mr. Harper asked Mr. McLeod to
get clarification on what Mr. Brown was really addressing in his letter.  Mr. Mullen said any possible program or service that keeps youthful offenders in the home and out of detention or foster programs, would directly impact the money spent on CSA.  Mr. Mullen said when a juvenile is arrested, the judge has a decision to make on whether to incarcerate, remove from the home and place in a treatment facility, place in a halfway house, or place in foster care.  Mr. Mullen said Mr. Brown is saying to use an in-home based service where he or some other social worker can go on site and visit the juvenile while he or she is awaiting trial.  Mr. Mullen stated keeping juveniles in the home saves CSA dollars every time.  Mr. Mullen said it was cheaper to provide in-home services than any other thing.

Mr. Spencer asked if thi
s was going to be in-home services.  Mr. Mullen said he agreed that the Board needed more detail, but it was described to him that the Court was considering options for juvenile offenders to remain in their home and be provided with assessments and needs of the family.

Mr. Harper asked if these offenders were the ones where their names and identity are protected.  Mr. Mullen said yes.  Mr. Harper asked what could be done in a home in order to keep the juvenile there.  Mr. Mullen said in-home parenting skills, counseling, electronic monitoring.  Mr. Harper said parenting skills could be done in the Extension Office or at Parks and Recreation.  Mr. Mullen said the programs have to be court approved and he did not think the County did electronic monitoring.  Mr. Mullen said these are less expensive options rather than treatment facilities for non-violent offenders.

Mr. Harper said he would like to see the report from Mr. Brown on what services are provided in the home.

School Health Insurance

Mr. Byers said the Board had talked before about a contingency for insurance and fuel and he would suggest considering a contingency for this because the Board does not know what the rate is going to be yet.

Mr. Harper said a contingency fund is already being done for fuel.

Mr. Byers said he thought it was a fair thing.

Mr. McLeod said if the school needed the money, it could be re-appropriated back to them.

Mr. Gentry said he thought the intention of the School Board was whatever was done with County insurance would be done with school insurance.  Mr. Gentry said he would like to get the approval from the School Board to make sure everyone is on the same page.

Mr. McLeod said the Health Insurance Committee is going to make a presentation that will be presented to the Board of Supervisors and to the School Board.

Mr. Gentry said that was the intention based on his meeting with the School Board.

Mr. Spencer said the Board has no control over how the School Board spends the money once it is given to them.  Mr. Spencer said the money should stay in the County budget under contingency because there should be no “slush fund” for anyone.  Mr. Spencer said if the fuel surplus money is being kept under contingency, the insurance surplus money should be kept there, too.

The Board agreed to hold the money for school health insurance in contingency.

        
Historical Society

Mr. McLeod said this was the $50,000 that Mr. Gentry mentioned earlier and Mr. Gentry suggested placing this money in the economic development/tourism budget for FY 2010.


The Board agreed to discuss this at the May 6, 2009 budget meeting.

Holiday Lake 4-H

Mr. Gentry said there was a letter addressing this request.  Mr. Gentry said the County could sponsor a cabin for 4-H for $10,000, which could be paid $2,000 over five years.  Mr. Gentry said the County would have a name plaque over a cabin and he feels that the 4-H Program should be supported.  Mr. Gentry said he also checked on 4-H Camp and there are 20 open slots to fill for Louisa County.  Mr. Gentry said he would like the Board to consider sponsoring a scholarship fund to fill the 20 slots for a total of $3,200.

Mr. Harper asked the Board for approval of payment of $10,000 over five years for sponsoring a 4-H cabin.  Mr. Wright said yes.  Mr. Havasy said no because it was new money.  Mr. Barnes said he had a disclosure.  Mr. Barnes said he had his Ag major and he has been a big supporter of 4-H, but he did not want anyone to think this was his personal opinion.  Mr. Barnes voted yes.  Mr.
Byers said no.  Mr. Spencer said yes.  Mr. Gentry said yes.  Mr. Harper said yes.

Mr. Gentry motioned to approve $3,200 to go towards 4-H scholarships for this year.  Mr. Wright seconded the motion for discussion.

Mr. Havasy asked if this was new money.  Mr. Harper said yes.


Mr. Gentry said he talked to Ms. Jenny Thompson and there are 20 slots still left for Louisa County.  Mr. Gentry said the candidates will be reviewed for low income, etc.  Mr. Gentry said there is a possibility that not all 20 slots will be filled and therefore not all $3,200 will be used.

Mr. McLeod said this is for FY 2009 funding and not FY 2010.

Mr. Barnes said he could normally support something like this, but there are some parents who have already enrolled their children and did not have an opportunity for the scholarship money.  Mr. Gentry said the 20 slots have almost already been determined.  Mr. Gentry said there have been some scholarships issued already, but they ran out of scholarship money.

Mr. Byers
said there have been some groups who have taken the initiative to go out in the community and raise funds themselves.  Mr. Byers said the Board is taking on more and more things and he believes there should be more community involvement.

Mr. Gentry said, because of the economy, there is being less and less money donated by churches and other organizations and he would just like to fill the gap for this particular year.

Mr. Harper asked the Board for their decision.  Mr. Harper said no.  Mr. Gentry said yes.  Mr. Spencer said no.  Mr. Byers said no.  Mr. Barnes abstained.  Mr. Havasy said no.  Mr. Wright said yes.

On the motion of Mr. Gentry, seconded by Mr. Wright, with Messrs Harper, Spencer, Byers and Havasy voting against and Mr. Barnes abstaining, the motion failed to approve funding in the amount of $3,200 for 4-H Camp scholarships by a vote of 2-4-1.

Assessment

The Board agreed to grant the missing funds.

Ag Fair

Mr. Wright commented that the money for the Ag Fair last year was not used to pave the road or for a beauty pageant.

Mr. Harper asked the Board for their decision.  Mr. Wright said yes.  Mr. Havasy said yes.  Mr. Barnes said yes.  Mr. Byers said no.  Mr. Spencer said no.  Mr. Gentry said yes.  Mr. Harper said no.

The vote
of 4-3 approved the requested funds for the Ag Fair.

Volunteers of Louisa

Mr. Gentry said the main reason for an increase for the Volunteer of Louisa is because of the additional operating hours of the Louisa Employment Center.  Mr. Gentry said there is a lot more activity taking place there and there needs to be additional funding.  Mr. Spencer asked what the Board was paying for.  Mr. Wright said the first year, approximately 205 applicants came to the Louisa Employment Center and they furnished 65 applicants to one employer who was looking to hire.  Mr. Wright said they would like to expand those numbers.

Mr. Havasy asked how much of an increase this was as far as percentage.  Mr. Gentry said he did not remember.  Mr. Gentry said the increase is due to the additional hours.  Mr. Byers asked if this was coming out of Economic Development.  Mr. Wright said no, this had been taken out of Economic Development and placed under VOL/LEC.

Mr. Wright motioned to approve $1,944.  Mr. Havasy seconded the motion.

On the motion of Mr. Wright, seconded by Mr. Gentry, which carried by a vote of 7-0, the Board voted to approve funding in the amount of $1,944 for Volunteers of Louisa/Louisa Employment Center.

Additional Discussion

Mr. McLeod said the Board covered all of his items and asked if there was anything additional the Board wanted to discuss.

Mr. Spencer asked why the Board was giving $3,000 to LACA every year for water testing when DEQ already does it.  Mr. Gentry said there are 42 sites that are tested and the money is mainly used to buy supplies and chemicals and lab expenses.  Mr. Gentry said $5,000 is being supplied by Spotsylvania County, $3,000 by Louisa County, and $3,000 by DEQ.  Mr. Gentry said there are about 5,000 volunteer hours from this each year.

Mr. Havasy asked if LACA was duplicating DEQs tests or if they were performing different tests.  Mr. Gentry said there are 42 sites all together and the sites are split up.

Mr. Spencer asked what the water was being tested for that DEQ does not already test.  Mr. Gentry said he knew they tested the hot water side.  Mr. Gentry said LACA is testing for the same things, but they are testing different sites.

Mr. Barnes said it seems ironic that the Board is supporting this and the Board is funding some of their own problems.

Mr. Spencer motioned to discontinue the funding to LACA in the amount of $3,000 per year.  Mr. Barnes seconded the motion.

Mr. Harper requested a roll call vote on Mr. Spencers motion.

PRESENTVOTE
Fitzgerald A. Barnes Yes
Dan W. Byers No
Willie L. Gentry, Jr. No
Willie L. Harper No
Richad A. Havasy Yes
P.T. Spencer, Jr. Yes
Jack T. Wright No

On the motion of Mr. Spencer, seconded by Mr. Barnes, with Messrs Byers, Gentry, Harper and Wright voting against, the motion failed to approve the discontinuation of funds for LACA in the amount of $3,000 per year by a vote of 3-4.

Mr. Harper said he would like the Board to be able to discuss with LACA their use of the money.  Mr. Harper asked Mr. Mullen to check with DEQ to see if there was a value in the additional sites being tested by LACA.

Discussion - Review/Establish Real Estate tax rate and Personal Property tax rate for Public Notice

No discussion.  Board decided to leave the tax rates at their current setting.

Discussion School Board Budget

Mr. Spencer said he would like to approve the original budget of $46 million.


Mr.
Gentry asked if the insurance would be added in on top of that proposal.  Mr. Harper said yes.  Mr. Spencer said the insurance was just issued in contingency.  Mr. Gentry said that still makes the budget higher than what the original budget was.

Mr. Barnes asked if the Board was discussing approval of the original budget submitted by the Superintendent.  Mr. Harper said yes.  Mr. Havasy asked if that budget was the one with the $1.8 million cut from last year.

Mr. McLeod said there was a Superintendents proposed budget and the School Boards proposed budget.  Mr. Havasy said the School Board removed $1.8 million and the Superintendent put it back in.  Mr. McLeod said the School Board was including the stimulus money in their proposal of the budget and they wanted to add the salary for the principal, the hall monitors and the instructors.  Mr. Barnes said he was not talking about people.

Mr. Barnes asked Mr. Halsey Green, who was in the audience, what the proposed budgets were for the school system.  Mr. Green sai
d $46,147,507 was the Superintendents proposed budget and the School Boards proposed budget was $48,416,939.

Mr. Havasy said in the Superintendents budget, she proposed hiring the Moss-Nuckols Elementary School principal for three months and the School Board proposed one year.  Mr. Havasy asked the opinion on the length for the principal.  Mr. Gentry said the School Board would like the principal for one year instead of three months because there is a lot of internal work for that position to do that cannot be completed in three months.  Mr. Gentry said he thought three months were not enough but one year may be too much.  Mr. Byers said he initially thought three months was sufficient, but after talking to other localities one of the biggest concerns is for the principal to be able to transition and create relationships in the community.  Mr. Byers said it could also be hard to hire a principal in the middle of a year.

Mr. Barnes said it is critical to have a school principal, but he did not want to talk about people when doing the school budget.  Mr. Barnes said he would not like to include this in the school budget because he did not want to “muddy the water.”  Mr. Barnes said he would like to have that money available if the School Board chooses to request it.

Mr. Spencer m
otioned to approve the original Superintendents budget of $46,147,507 which would include the cafeteria money of $1,936,497.  Mr. Havasy seconded the motion.

Mr.
Gentry said the Board should not specify where money is to be spent.  Mr. Gentry said the Board should refer to the amount as the Superintendents budget.

Mr. Barnes said the School Board has the stimulus money in parenthesis in their adopted budget.  Mr. Barnes asked if the School Board should come back and ask for that appropriation or should it be included now.  Mr. Harper said to keep it simple, the Board should stick with original proposal.

Mr. Byers asked if this would still deal with the contingency in regards to the insurance money and fuel.  Mr. Harper said everyone seemed on board with the contingency for insurance and fuel.

Mr. Havasy said he would like to get Mr. Mullens recommendation on the budget before voting.

Mr. Mullen said that if the budget complies with the goals of the Board and the Constitutionals, County employees and school employees all share the same benefit or burden, it is a sound budget and will hopefully put to rest some of the controversy.

Mr. Gentry said he understands that Mr. Barnes is trying to cover the additional $76,000, but to pull out a single item of the budget has caused problems in the past.  Mr. Gentry said he would much rather see the $76,000 added to the bottom line of the $46 million.

Mr. Barnes said the only reason he did that is because that amount was not included in the Superintendents original budget.

Mr. Harper asked the Board for their decision.  Mr. Wright said yes.  Mr. Havasy said yes.  Mr. Barnes said no.  Mr. Byers said yes.  Mr. Spencer said yes.  Mr. Gentry said no.  Mr. Harper said yes.

        On the motion of Mr. Spencer, seconded by Mr. Havasy, which carried by a vote of 5-2, with Messrs Gentry and Barnes voting against, the Board voted to approve the Superintendents original budget proposal of $46,147,507 with the cafeteria funds of $1,936,497.

Mr. Barnes asked if the Board should handle the stimulus money now because its included in the School Boards adopted budget.

Mr. Spencer said the stimulus funds are not part of the $46 million.

Mr. Harper said he agreed with Mr. Mullen that the stimulus money should be factored in at a later time.

Mr. Gentry said the stimulus money should be treated the same way as other Federal funds that are received later in the year.

Mr. Havasy said there is always negativity as the Board goes through the School Board budget and he had to comment on that.  Mr. Havasy said the Board sets a 2.5 to 3.5% increase in salary for County employees and the schools get an extra bonus from the State or Federal Government and instead they get 7% or 11% or 13% increases on their overall budget.  Mr. Havasy said that any
complaints from the School Board are unfair because every year, percentage wise, they have received a bigger increase than County staff.

Mr. Barnes motioned to hold the funds for the Moss-Nuckols Elementary School principal until the School Board chooses to request them for hiring the principal for twelve months.  Mr. Gentry seconded the motion for discussion.

Mr. Gentry said he thought the School Board had already taken their position on this.

Mr. Spencer said he doubted there was a sixth grader that couldnt figure out how to get $76,000 out of $46 million.

Mr. Gentry asked if it was appropriate to pull a single item out of the budget.

Mr. Byers said one of the things mentioned last year was if there was a part of county government that had a need for funding and could justify it, the Board would entertain the request.  Mr. Byers said he respected the School Board members and respects that they would come back to the Board if they had a question or concern or a need. Mr. Byers said he felt the Board was trying to build rapport and he didnt intend to second guess everything the School Board does nor will he try to determine where they are going to spend all their money.  Mr. Byers said he felt comfortable that if they had a need, they would come back for it.

Mr. Havasy asked if $39,000 was in the budget already for the three months and if so, the Superintendent was looking at a $100,000 salary.  Mr. Gentry said there was a request for an additional $76,286.  Mr. Havasy said it should be $62,000.

Mr. Spencer said he would not have a problem with six months or so, but they are going from three months to fifteen months.  Mr. Barnes said they were requesting nine additional months for a total of twelve months.

Mr. Harper asked the Board for their decision.  Mr. Harper said no.  Mr. Gentry said yes.  Mr. Spencer said no.  Mr. Byers said no.  Mr. Barnes said yes.  Mr. Havasy said yes.  Mr. Wright said yes.

        On the motion of Mr. Barnes, seconded by Mr. Gentry, which carried by a vote of 4-3, with Messrs Harper, Spencer and Byers voting against, the Board voted to hold the funds for the Moss-Nuckols Elementary School principal and let the School Board come back and request the funds later.

Mr. Gentry said one of the items mentioned at his committee meeting was that all County employees be treated the same, especially when it comes to raises.

Mr. Barnes asked if there was any way to get the County Administrator and the Superintendent together because he could not vote on the Superintendents budget because the stimulus money is still in the air.  Mr. Barnes said it needs to be clear what the money can and cannot be used for.

Mr. Harper said when the stimulus money arrives, it could be factored in.

CLOSED SESSION

On motion of Mr. Barnes, seconded by Mr. Spencer, which carried by a vote of 7-0, the Board voted to enter Closed Session at 8:06 p.m. for the purpose of discussing the following:

1.        In accordance with §2.23711 (A) (7) VA Code Ann., for the purpose of consultation with legal counsel on actual or probable litigation (specific legal matters requiring the provision of legal advice by counsel).

REGULAR SESSION

On motion of Mr. Barnes, seconded by Mr. Havasy, which carried by a vote of 7-0, the Board voted to return to Regular Session at 8:28 p.m.

RESOLUTION - CERTIFICATION OF CLOSED SESSION

On motion of Mr. Barnes, seconded by Mr. Spencer, which carried by a vote of 7-0, the Board voted to adopt the following resolution:

WHEREAS, the Louisa County Board of Supervisors has convened a Closed Meeting this 15th day of April 2009, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, §2.2-3712 of the Code of Virginia requires a certification by the Louisa County Board of Supervisors that such closed meeting was conducted in conformity with the Virginia Law.

NOW, THEREFORE BE IT RESOLVED on this 15th day of April 2009, that the Louisa County Board of Supervisors does hereby certify that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting was heard, discussed or considered by the Louisa County Board of Supervisors.

ADJOURNMENT

On motion of Mr. Byers, seconded by Mr. Wright, which carried by a vote of 7-0, the Board voted to adjourn the April 15, 2009 meeting at 8:30 p.m.


BY ORDER OF


________________________________
WILLIE L. HARPER, CHAIRMAN
LOUISA COUNTY BOARD OF SUPERVISORS

LOUISA COUNTY, LOUISA, VIRGINIA