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APRIL 9, 2008
6:00 P.M.



Board Present: *Fitzgerald A. Barnes, Dan W. Byers, Willie L. Gentry, Jr., Willie L. Harper, Richard A. Havasy, P.T. Spencer, Jr. and Jack T. Wright

*Fitzgerald A. Barnes arrived at 6:06 p.m.
Others Present: C. Lee Lintecum, County Administrator; Ernie McLeod, Deputy County Administrator; Amanda Reidelbach, Office Manager, Administration; and Zuwana Morgan, Deputy Clerk

CALL TO ORDER

Chairman Harper called the April 9, 2008 meeting of the Louisa County Board of Supervisors to order at 6:00 p.m.  Mr. Spencer led the invocation, followed by the Pledge of Allegiance.

ADOPTION OF AGENDA

Mr. Wright said he wanted to add a resolution for the Day of Prayer.  It was consensus of the Board to adopt agenda as amended.  

CLOSED SESSION

On motion of Mr. Gentry, seconded by Mr. Spencer, which carried by a vote of 7-0, the Board voted to enter Closed Session at 6:04 p.m. for the purpose of discussing the following:  

1.    In accordance with §2.23711 (a) (1) of the Code of Virginia, 1950 as amended, for the purpose of discussing personnel reporting directly to the Board of Supervisors.

REGULAR SESSION

On motion of Mr. Spencer, seconded by Mr. Wright, which carried by a vote of 7-0, the Board voted to return to Regular Session at 7:11 p.m.

RESOLUTION - CERTIFICATION OF CLOSED SESSION

On motion of Mr. Gentry, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board voted to adopt the following resolution:

WHEREAS, the Louisa County Board of Supervisors has convened a Closed Meeting this 9 April 2008, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, §2.2-3712 of the Code of Virginia requires a certification by the Louisa County Board of Supervisors that such closed meeting was conducted in conformity with the Virginia Law.

NOW, THEREFORE BE IT RESOLVED on this 9 April 2008, that the Louisa County Board of Supervisors does hereby certify that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting was heard, discussed or considered by the Louisa County Board of Supervisors.

Discussion Appeals

Water Authority

Mr. McLeod said Mr. Delk requested $90,000 and the County Administrators  recommendation was for $87,550, which was a three percent increase.  Mr. McLeod said the difference was $2,450.

Mr. Delk said it would be hard to predict what the water and sewer plant was going to cost.  Mr. Delk stated the Water Authoritys cost were allocated to the Town of Louisa and the County by percentage of the flow.  Mr. Delk said he could not control how much he charged the Town or the County because they were all on a percentage.  


Mr. Harper asked if any unused monies came back to the County.  Mr. McLeod said the money was given on a reimbursement level based on the flow.

Mr. Byers asked what would it mean if the budget was reduced to three percent.  Mr. Delk said they may stay within three percent; however, next year they were planning to start construction and he would like to make sure there was enough money.

On motion of Mr. Barnes, seconded by Mr. Spencer, which carried by a vote of 7-0, the Board voted to accept the request of the Water Authority of $2,450.

Virginia Tech/Cooperative Extension Office

Mr. Harper asked if the requested amount of $7,206 included benefits.  Mr. McLeod said yes it did.

On motion Mr. Gentry, seconded by Mr. Barnes, with Mr. Harper voting against, which carried by a vote of 6-1, the Board voted to accept the request of the Cooperative Extension Office of $7,206.

Discussion Sheriffs Department

Major Lowe invited the Board members to spend a full day in the Sheriffs Office to learn the ins and outs.

Major Lowe said the Sheriffs Department looked at everything that could generate overtime and put them in three tables.  Major Lowe stated table one consisted of uncontrolled events, natural disasters and emergency responses.
 

Major Lowe said uncontrollable events included extension of court hours, bomb threats, transports, etc.  Major Lowe explained natural disasters were fires, floods, storms, etc. and emergency responses consisted of emergency call outs and signal 800 events.

Major Lowe stated there were other activities, such as extension of shifts, DCJS mandated training, departmental mandated training and case management or prosecutions that would also cause overtime on table one.


Major Lowe said the events on table one would approximately cost $25,000 for the remainder of the year and the Sheriffs Office estimated that they would need $150,000 for the events on table one for FY 09.

Mr. Havasy said in a recession, crime rises.  Mr. Havasy asked if there was a way to put a dollar amount on how much more crime there would be during a recession and how much it would cost.   Major Lowe said he could not give an accurate amount.

Major Lowe stated in table two, there were either programs or activities the Sheriff considered essential to keep the public safe.  Major Lowe said examples of those programs would be Internet Crimes Against Children (ICAC), Gang Task Force, SRT Monthly Training, Specialized Training, etc.  

Mr. Gentry asked what the turnover time for training was.  Major Lowe said once the deputies reach a certain level of training and become content where they are, there would not be as much of a need for training.  Major Lowe said the expertise was needed to get cases through court.

Major Lowe said the essential programs on table two would cost $20,000 to finish this year and $75,000 for FY 09.

Major Lowe said table three was not emergency related, but things the Sheriffs Department did to help the community.  Major Lowe said the Sheriffs Department didnt go out and advertise, but if someone asked them, they would help.  Examples of these events would be parades, fairs, relay for life and other events of that nature.  

Major Lowe said the Sheriffs Department talked with the Schools and they said they could help with the overtime for athletic events.  Major Lowe said they would look at each athletic event on a case by case basis to determine how many deputies were needed.  

Major Lowe stated when deputies teach at the academy, they are not provided benefits through the academy.

Major Lowe said for the non-emergencies on table three, the Sheriffs Department would need $9,000 for the rest of this year and $45,000 for FY 09.  

Major Lowe said before any deputy could get overtime, it had to be approved by a supervisor.  Major Lowe stated the deputy had to be qualified to do the job and they had to meet the fitness for duty policy.  Major Lowe said there were quite a few deputies that are dual certified, which would qualify them for other assignments.  

Major Lowe stated table four showed grants the Sheriffs Department has received over the years.  Major Lowe said at the bottom of the table it showed that the Sheriffs Department has contributed back over $1 million.  Major Lowe said all the K-9s have been purchased with donated funds by private citizens.  Major Lowe said the estimated Comp Board donation to the County was $1.3 million.  
Major Lowe gave statistics of the Louisa Narcotics Task Force.  Major Lowe stated as of this year there have been 55 cases, 47 warrants/indictments, 35 suspects, $3,937 cash seized, three automobiles pending forfeiture, 16 firearms retrieved from drug dealers, etc.

Major Lowe said things are going on in the County and the threat was here.  Major Lowe said the Sheriffs Department has been doing the job of a department three times its size, but they are getting it done. Major Lowe said the Sheriff has been committed to public safety.  Major Lowe asked the Board to continue with their unprecedented support they have given over the last eight years.

Mr. Gentry asked how many hours of overtime a deputy or a group of deputies had to work before the Department decides they need another deputy.  Major Lowe said that would be hard to predict because you dont know when events are going happen.

Mr. Spencer said Parks and Recreation and the Schools should pay for deputies when they needed them.  

Mr. Wright asked what impact would the three additional road deputies have on overtime.  Major Lowe said nothing could be done with the new deputies until they received their six months of training. Major Lowe said if they could get in the September academy they could be producing by March.  Mr. Wright asked when would the deputies need to be hired to make the September academy.  Major Lowe said August 1, 2008 at the latest.

Mr. McLeod stated August 1
st would be if the deputies were not certified.  Major Lowe said if the deputies are certified, they would be on the road in two weeks; however, that would not be an entry level position.  

Mr. Byers questioned about comp time.  Major Lowe said that comp time would be another way to reduce the overtime; however, its a scheduling nightmare and sometimes cost more.  Mr. Byers said he noticed there was still a significant amount of comp time still on the books.  Major Lowe said the Sheriffs Department was trying to keep the cost down so they experimented with Communications.  Major Lowe said that was where they realized the comp time was not a good idea.  

Mr. Havasy said comp time was something that was created by state and local governments that he believed was not good for the employees.  Mr. Havasy said his contribution was to help the County run as efficient as the private sector.  

Major Lowe said when you put comp time down, you dont see the bill; however, the Sheriffs Department would rather pay as you go.

Mr. Byers asked how much overtime was used this year.  Mr. McLeod said $187,796.66 in policy.  Mr. Byers asked for the Department total.  Mr. McLeod explained the total spent on overtime through the end of March for Sheriffs Courts, Policy, Communications and Animal Control was $352,770.05.

Mr. Byers asked if the Sheriffs Department was asking for an additional $54,000.
Mr. McLeod said no, $54,000 was only for Policy.  

Major Lowe said as long as the Department had the flexibility to move from one line to another line, he felt they could make do with the $54,000 in all areas for this year.  

Mr. Byers questioned if the money for grants were included in the appropriations.  Major Lowe said no and it was paid through the Finance Department straight to the deputy.  Mr. Byers asked if the grant money went towards any of the overtime hours.  Major Lowe said no it did not.

Mr. Byers asked what was preferred, the overtime or the three deputies.  Major Lowe said the overtime.

Mr. Barnes said before charging the overtime for the deputies to the Schools, the Board needed to make sure the Schools had a budget for those items.  Mr. Barnes said with the need for more deputies, he does not want to lose sight of salaries.  Major Lowe said the pay for an entry level deputy was currently $35,500.

Mr. Byers asked how many deputies were brought in at entry level.  Major Lowe said they try to mix it up between experienced and entry level.

Mr. Byers said if there was significant backlog in overtime and comp time, the impression has been given that what has been appropriated has been ignored.  Mr. Byers said he hopes in the future that if there was a need that the Sheriffs Department would come before the Board opposed to waiting to almost the end of the year.  

Major Lowe said the principle in itself might be pretty basic, but the decision might be one of the hardest in eight years the Board has had to make as far as public safety goes.  

Major Lowe said he would like to be able to send the Board emails again to keep them informed on what was going on in their districts.  Major Lowe said he would talk with Bob Hardy to see how a FOIA request would be handled so the information that was not required by FOIA would not be released.

Mr. Harper asked if the deputies that came with degrees were willing to be road deputies.  Major Lowe said they all want to be.  

Mr. Harper asked was the state statistic one deputy for every 1,500 citizens for road deputies.  Major Lowe said that statistic was across the board, that would be any deputy.  

Mr. Harper said the County has more than what the Comp Board requires.  Major Lowe said the Comp Boards goal was to supply the County with the very basic responsive only department.  Major Lowe said if you want any more, the County has to supply more.  

Mr. McLeod said the Comp Board says 1,500 for law enforcement.  Mr. McLeod said there would be a formula for court services and courtroom security.  Mr. McLeod said the Comp Board owes the Sheriff two people in Court Services but they have not be able to get them.  Major Lowe said the Sheriff gets the “I owe you” from the state like everyone else.  Mr. McLeod said the Comp Board wasnt using an accurate population, they are using a population from July 2006.  

Mr. Harper said he thought throughout the years the Board of Supervisors have been approving road deputies; however, the number of road deputies had not changed, the County was only at the level the Comp Board said it should be.  

Major Lowe said the Comp Board doesnt care if youre a road deputy, a sergeant, a lieutenant or a detective, they are all considered patrol.  Major Lowe said it was up to the Sheriffs Department to decide where to place people.  Major Lowe said the Comp Boards numbers included anyone that has been sworn in.  

Mr. Havasy asked what percent of the overtime was for emergencies.  Major Lowe said between 35 to 40 percent.  

Mr. Havasy asked why the Sheriffs Jail had a 48 percent increase.  Mr. Harper said it was off of per diem and the actual monies to operate.  Mr. Harper said the jail has been running off the Federal Marshal Program for 17 years.  Mr. Harper said the County hasnt had to put in any money except the initial money for the construction of the jail.  

Mr. Byers asked what was the restriction for the Sheriffs Department to move money from one line to another.  Mr. McLeod said for the Sheriff to be able to move money from one budget to another they would have to come through the Board.  

Mr. Wright asked if it was the County or the States Authority to say that funds couldnt be moved.  Mr. McLeod said he was acting under direction of the Board.  Mr. Lintecum said its been the case since he has been here in  the County.

Mr. Harper said when the Board see the bills they are not seeing the labor.  Mr. McLeod said when the bills come before the Board, the Board is only seeing about eight percent of the budget.  Mr. McLeod explained the bills from others like labor, Schools and Agencies doesnt come before the Board.  

Mr. Gentry said he would like to look at the Sheriffs budget just like the Board was looking at the Schools and allow the Sheriff to use the monies as he sees fit.  Mr. Gentry said his comfort level had been increased after hearing from Major Lowe.

Mr. Barnes said he would like to know where Louisa ranked as far as deputy pay in the State.  Major  Lowe said he wasnt aware of such a list; however, he would look into it.

Mr. Spencer said he looked at the Sheriffs Department and thought they were giving individuals too much overtime, then he was given a list of the overtime for County employees and saw that there was a medic who made $23,000 in overtime.  Mr. Spencer said the letter explaining why just said that the medics stepped up because of the shortage; however, that was the same reason for the deputies.  Mr. Spencer said the County departments needed to get in order as well.

Mr. Harper said the Board never intended there to be any finger pointing and that the Board just needed to be educated going into the process.

Mr. Spencer said the Agencies and Departments needed to be careful because if a medic or deputy was fatigued serious mistakes could be made.

Major Lowe said he just wanted to stress that the Sheriffs Department had a fitness for duty policy that has to be complied with before anyone would be given overtime.

Mr. Byers asked what the full budget request included.  Mr. Byers asked how much was the overtime for next year.  Mr. McLeod said for Sheriff Courts $100,000 was requested and the recommendation was $35,000, for Communications $50,000 was requested and $16,500 was recommended and $270,000 was requested for the Sheriff and $100,000 was recommended.

Mr. McLeod said if the Board was going to give back the original request it would be $3.2 million.  Mr. McLeod said the County Administrators recommendation was $2.8 million.

Mr. Gentry said all the monies allocated for overtime would not necessarily be spent if hours are managed appropriately.

Mr. Barnes said public expects safety.  

Mr. Harper said he hopes that in the future things would be brought into perspective.

On motion Mr. Gentry, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board voted to accept the Sheriffs Department full budget request for FY 09.

It was consensus of the Board to make a decision on the amount for FY 08s overtime once all the numbers were known.

Resolution National Day of Prayer

On motion of Mr. Gentry, seconded by Mr. Barnes, which carried by a vote of  7-0, the Board adopted a resolution recognizing Thursday, May 1, 2008 as National Day of Prayer in Louisa County.

Overview of Budget Changes

Mr. McLeod said from the previous discussions with the Sheriffs Department, the operational budget has been increased by $595,429.  Mr. McLeod said prior to tonights discussion, operations was lowered by $48,000; the CIP was lowered due to the Schools lowering their request for modular classrooms by $118,180, revenue was lowered by $13,544 due to the sales ratio being 98.4 percent instead of the projected 98.5.  Mr. McLeod stated the combined capital and operations budget was $105,880,914.

Mr. Harper asked what tax rate would the $105,880,914 require.  Mr. McLeod said the tax rate would remain at 62 pennies.  

Discussion Capital Improvement Plan Projects

Mr. McLeod said the CIP for the Information Technology Department was to add wireless networking to connect County buildings and Schools.  Mr. McLeod said the cost would be $175,000 and the initial payback would be for five and half years.

It was consensus of the Board to approve the project.

Mr. McLeod said the CIP for the Sheriffs Department was for ten replacement vehicles, plus three for the new deputies if they were approved.  Mr. McLeod said the County Administrator recommendation was ten which included the three for the new deputies.  

Mr. Gentry asked what the Sheriff said about the reduction from thirteen to ten.  Mr. McLeod said the Sheriff said he thought they could do it as long as they didnt have any accidents.  

Mr. Spencer said it wasnt safe for a deputy to drive a car with 115,000 miles and try  to catch someone at 120 miles per hour.  Mr. Havasy agreed.

Mr. Barnes asked was it going cost $315,000 for thirteen vehicles.  Mr. McLeod said yes it would.

Mr. Barnes said he would like to go through the rest of the CIP and then come back and then decide if the County could afford thirteen vehicles.

Mr. McLeod said the Board could also tell the Sheriff they would be willing to purchase more vehicles later, if needed.  

On motion on Mr. Spencer, seconded by Mr. Gentry, with Messrs Harper, Barnes, Byers and Wright voting against, which did not carry by a vote of  3-4 the motion failed to approve the request for thirteen vehicles for the Sheriffs Department.

Mr. Harper said he would like the Board to think about implementing a policy that says there would not be any sport utility vehicles purchased unless there was prior approval from the Board.  

 On motion of Mr. Havasy, seconded by Mr. Gentry, which carried a vote of 7-0, the Board voted that no sport utility vehicles would be purchased by those Departments who receive funds from the Board of Supervisors without prior approval.

Mr. McLeod said there was $100,000 for matching grant funds for the Sheriffs Office; however, because of priorities in the County, this was not recommended.  The Board concurred.

Mr. McLeod said the CIP for the Emergency Services Department was a new repeater for the east end tower.   Mr. McLeod added that they asked for the funds to be spread out over two years, but the recommendation was for three years instead.  

Mr. McLeod said EMS was also requesting a replacement radio system.  Mr. McLeod said he recommended that EMS find a more economic radio system to be evaluated.   Mr. McLeod said the replacement radio system being requested was $6 million.  

Mr. Gentry asked if the radio system was going to be tied into the cell towers.  Mr. McLeod said this was just the hardware.  Mr. McLeod said the CIP for the replacement radio system are the spectrums that would go to other areas.  

Mr. McLeod said EMS believes they would need an ambulance in FY 10.  Mr. McLeod said the recommendation was to leave it in the five-year plan and re-evaluate it next year based on the mileage.

Mr. McLeod said the radio channel for the Sheriffs Office was needed if they planned to go to the hybrid system and he suggested that the cost be split between two years.  Mr. Harper said he didnt understand the need for the second radio channel.  Mr. Harper asked what was not happening now that the second radio channel would fix.  Mr. McLeod said an incident in 2006 tied up the channel for more than several hours.

It was consensus of the Board to not approve the CIP for the radio channel.

Mr. McLeod said EMS was asking for $50,000 for the fire and rescue training center.  Mr. Gentry asked what the County was getting for $50,000.  Mr. McLeod said they are trying to get a burn building and that it was an expensive building.  Mr. Spencer said there was grant money available for the burn building in March of last year.  Mr. Spencer said the County could still get the grant money for the burn building if the plans got certified.  

It was consensus of the Board to not approve the monies for the fire and rescue training center for the five years.

Mr. McLeod said EMS was requesting $50,000 for their microwave.  Mr.  McLeod said they were having problems with their telephone lines transmitting radio signals back to the Courthouse and they wanted to use a microwave system.  Mr. Spencer said a telephone line should not cost $3,000 a month, unless there were several long distance calls.  Mr. McLeod said he believed the cost was high because they used a data line.  Mr. Havasy asked if the data line would be eliminated if the microwave was up and running.  Mr. McLeod said yes.  Mr. McLeod suggested that instead of the EMS Coordinator running the project, that the IT Director run it.

Mr. Harper asked why the request was for $50,000 and the recommendation was for $25,000 and could the project be completed for $25,000.  Mr. McLeod said he would have to check with the IT Director to see if was possible, it could be higher.  

Mr. Gentry asked why doesnt the Board just go with the $36,000 to replace the old system.

Mr. Spencer asked why was there a need for a data line for the rescue station.  Mr. McLeod said they wanted to put a radio system from the Courthouse to Zion Crossroads Receive site.  Mr. McLeod said the current one was down quite a bit.

Mr. Byers asked if the Fire Department would use the microwave also.  Mr. McLeod said he was not sure.

It was consensus of the Board to approve the CIP for the Zion Crossroads microwave at $25,000.

Mr. Spencer asked when the County started doing CIPs for the fire companies.  Mr. McLeod said they have been doing them for several years.  

McLeod stated funds were included for the volunteer Fire and Rescue for capital projects. BOS concurred.

Mr. McLeod stated the first CIP for Facilities Management was the emergency back-up power for $50,000.  Mr. Harper asked if a date could be given of when this project would be done because they had been working on this for years.  Mr. McLeod said currently, it should be done in FY 11.

Mr. Spencer asked what the emergency back-up power was for.  Mr. McLeod said the Facilities Director wanted generators at the IGC and the bus garage for the gas pumps.  

Mr. McLeod said the Planning Commission recommended removing the CIP for the expansion of the animal shelter.  Mr. Gentry said he doesnt think they realized how many animals go in and out the shelter. Mr. Barnes said the County needed to start looking into a plan for the animal shelter.

Mr. McLeod said the CIP for additional refuse sites would be $300,000 for FY 09.

Mr. Gentry said he wondered if the refuse sites are being stretched over too many years.  Mr. Gentry said he doesnt think one refuse site per year would solve the problem and the County might have to double up one year.

Mr. McLeod said the CIP for replacement of County vehicles would be $60,000 for FY 09.  

It was consensus of the Board to approve half of the request for replacement of County vehicles.

Mr. McLeod said there was a CIP request for a road parallel to Route 700.  Mr. Spencer said the road would cost $10,000 per year to maintain and asked who used the road.  Mr. Lintecum said citizens that went to the animal shelter and the training center.  Mr. Gentry said they would get the road paved so it could be turned over to VDOT and the County would get rid of the maintenance problem.

It was consensus of the Board to approve the CIP to pave the road parallel to Route 700.

Mr. McLeod said there was a CIP request for a public safety building; however, there was not money requested or recommend for FY 09.  Mr. McLeod said the County building was getting pretty full.  Mr. Spencer suggested raising the roof.  Mr. Spencer said the building was designed so that an additional floor could be added to the top.  Mr. Lintecum stated you may do it, but not with employees in the building.

Mr. McLeod said the CIP for the Moss Nuckols Elementary School was $9 million for FY 09.

Mr. McLeod said the CIP for the replacement elementary school was not included in  FY 09.  Mr. McLeod said the Board had to decide what to do with Thomas Jefferson Elementary.  Mr. Gentry agreed and said once the budget process was completed, the Board really needed to sit down and discuss what to do with TJES.

Mr. McLeod said the Schools were requesting a CIP for security cameras for $75,000.  Mr. Barnes said there are grants the Schools can get for security cameras and the cameras are valuable to the Schools.  Mr. Harper said every year they asked for $75,000 for security cameras.  The Board advised Mr. McLeod to remove the funds for security cameras, Mr. Barnes opposed.

Mr. McLeod said in the next CIP the Schools were asking for $25,000 to expand the security camera system at the High School.

It was consensus of the Board to approve the CIP for the expansion of the security cameras.

McLeod said funds are requested for security cameras for the Alternative Education Facilities, but not recommended. BOS concurred.

Mr. McLeod said the CIP for the modular units was reduced to $53,000.

Mr. McLeod said all the CIP requests for TJES were recommended to be placed on hold until the fate of TJES was determined.

Mr. McLeod said the CIP request for electrical upgrades at Trevilians Elementary School was $600,000.  Mr. McLeod said the Schools were given $400,000 last year so they only needed an additional $200,000.

Mr. Havasy asked why the Schools asked for $600,000 when they only needed $200,000 to the complete the project.  Mr. McLeod said they did not have an estimate at the time of the request.  Mr. Havasy asked if there was anyone to verify these big expenditures.  McLeod said the Facilities Director reviewed the project with the LCPS. Mr. McLeod said this was the second year that the CIP went through the Planning Commission and hopefully as the process continued, they would ask for more verification.

Mr. Gentry said when Dr. Pettit, the Schools Superintendent, came before the Planning Commission, she didnt have the answers because she didnt know she needed them at that time.  Mr. Gentry said next year the Schools would expect the questions.  

Mr. McLeod explained the CIP for the electrical upgrade at Jouett Elementary for $200,000.  

Mr. Havasy asked why two elementary schools needed electrical upgrades.  Mr. McLeod said the Board had said a couple years back, if there was going to be a new school then  the same amenities and technology should be available at the older schools.  Mr. McLeod said the schools are having interruptions now with the current electrical systems.  

Mr. Gentry said the Planning Commission said there wasnt enough justification for the $200,000.  Mr. Gentry asked what type of justification Mr. McLeod received.

Mr. McLeod said the Schools came back with an estimate of $600,000 and was already given $400,000; therefore, $200,000 was the balance.  

It was consensus of the Board to approve the CIP for electrical upgrades and get justification.

Mr. McLeod said the C
IP request for the pavement overlay at the High School was $50,000.  Mr. Byers asked if the Schools could take the money from this CIP and move it somewhere else.  Mr. McLeod said no.

It was consensus of the Board to approve the pavement overlay.

Mr. McLeod said the CIP request to reseal the parking lots at the High School was $75,000.  

It was consensus of the Board to approve the resealing of the parking lots.

Mr. McLeod said the CIP request for the athletic field house was for $250,000 for FY 10.  Mr. McLeod said the Schools should come back next year with better justification and a better projected cost.

Mr. McLeod said the Schools had a CIP request for a fleet replacement cycle over the next five years.  Mr. McLeod said he recommended that the Schools look for used vehicles.  

It was consensus of the Board to follow the County Administrators recommendation for the fleet replacement cycle.

Mr. McLeod said the CIP request for the Schools technology was $450,000 and $200,000 was recommended by the County Administrator.  

Mr. Gentry said he wondered if the recommendation would be cutting too much.  Mr. McLeod said they had been getting $85,000 per year and the $200,000 was a big increase.  

Mr. McLeod said the CIP request for school buses was $570,000 and the recommendation was $514,000.  

It was consensus of the Board to go with the County Administrators recommendation for the replacement of the school buses.

Mr. McLeod said the CIP request for the Schools vehicles was $45,000 and the recommendation was $30,000, with the suggestion that used vehicles be purchased.

Mr. McLeod said the CIP request for the food handling equipment was $25,000 and the recommendation was $20,000.

Mr. McLeod said the CIP request for Parks and Recreation was $197,500 and they have requested the same amount for some time now.

Mr. Spencer asked if  Parks and Recreation was getting this amount every year to do as they pleased.  Mr. McLeod said they hadnt gotten $197,500 every year.  Mr. Gentry said they have to come to Board first. Mr. Spencer questioned why the Board told Parks and Recreation they had $197,500, but they had to come back and justify why they needed it.  

Mr. Barnes said the Board could have Mr. Gentry ask the Parks and Recreation Committee to donate some of their money to assist with the playground equipment  and fields for the new elementary school. Mr. Spencer asked why the County paid for the playground and fields on the Schools property.  Mr. Barnes said because the community would be using those facilities.  

Mr. Barnes said he was also going to suggest that instead of putting basketball courts at the new school, that they put tennis courts, which would be more in line with the other schools.  

Mr. Havasy asked if there monies that were supposed to be in place for the playground equipment and fields.  Mr. McLeod said yes there was, but it had to be spent by a certain date.  Mr. Havasy said they could buy the equipment and store it.

Mr. Gentry said he the documentation and $180,000 was put in the supplement allocation to the architect/construction manager and it had to be spent by July 1, 2007.  Mr. Gentry said the question remains where the funds were.  

Mr. Barnes said the Board could subtract $180,000.  Mr. Barnes said the new school would be in his district and the citizens expected the school to have the same amenities as the other schools.  Mr. Barnes said if the Board wanted to send a message that they were not going to be fair to the students at the new school then they can say that, but he was saying they were going to be equal.  Mr. Havasy said the Board wasnt saying that, they are just saying the money has already been there.  

Mr. Barnes said $180,000 was not going to be enough to do a soccer field, softball field, tennis court and playground equipment.  Mr. Barnes asked Mr. McLeod what the total would be.  Mr. McLeod said for a soccer field, softball field, basketball court, mulch in the playground, walking track, seed and landscaping the estimated total would be $630,889.98.

Mr. Barnes said the Board knew going into the school project that the monies were not there.  Mr. Barnes said if the money had to be split between this year and next year that would be fine.  Mr. Barnes said the Board owes those children the same amenities.

Mr. Gentry said his concern was the Board had also been talking about doing improvements at Northeast Creek and that would take away from the new school.

It was consensus of the Board to approve the CIP for Parks and Recreation.

Mr. Harper asked to have the Parks and Recreation Committee let the Board know how they spent the $197,500.

Mr. McLeod explained the CIP for the tennis courts at Trevilians Elementary and Jouett Elementary needed to be re-surfaced.  Mr. McLeod said the request and the recommendation was for $18,500.  

It was consensus of the Board to approve the CIP for re-surfacing the tennis courts at Trevilians and Jouett Elementary.

Mr. McLeod went through the rest of Parks and Recreations CIP and there was either $0 recommended or the projects were in the out years.  

Mr. Gentry suggested that the Northeast Creek project be moved up to FY 10.

Mr. McLeod said the revenue sharing was for the improvements on Route 208 for $500,000.

Mr. McLeod said the Board just received an update on James River Water Project.  Mr. Lintecum said the Board could push it out a few years if they wanted.

Mr. McLeod said the Zion Crossroads Wastewater Treatment Plant was for $7,042,700.  Mr. Harper said the Board had already committed to that.  

Mr. McLeod said Zion Business Park asked for $2 million, which was not recommended.  

It was the consensus of the Board to not approve the request for the Zion Business Park.

Mr. McLeod said $929,800 was requested and recommended for the Louisa Regional Wastewater Plant.

Mr. McLeod said the virtual shell building requested $150,000 and $0 was recommended.

Set Tax Rate for Public Hearing on May 5, 2008

Mr. Harper said the tax rate was the same at 62 cents.

Mr. Byers asked if that meant that the tax bills would be less.  Mr. Harper said not necessarily.  

On motion of Mr. Spencer, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board voted to set the tax rate at 62 cents for the May 5, 2008 public hearing.  

Mr. McLeod said the budget went up $197,805 from the recommendation.  

Mr. Byers said he hoped the Board would not lose sight of what they have learned over the last couple of months and continue to understand the process.  

Mr. Harper said the day this budget was done, the Board should start on next years budget.  Mr. Harper said the wanted the Board to get some training so they could understand the budget process better.


ADJOURNMENT

On motion of Mr. Gentry, seconded by Mr. Havasy, which carried by a vote of 7-0, the Board voted to adjourn the April 9, 2008 meeting at 10:10 p.m.


BY ORDER OF

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WILLIE L. HARPER, CHAIRMAN
LOUISA COUNTY BOARD OF SUPERVISORS
LOUISA COUNTY, LOUISA, VIRGINIA