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APRIL 2, 2008
6:00 P.M.



Board Present: *Fitzgerald A. Barnes, Dan W. Byers, Willie L. Gentry, Jr., Willie L. Harper, Richard A. Havasy, P.T. Spencer, Jr. and Jack T. Wright

*Fitzgerald A. Barnes arrived at 6:05p.m.
Others Present: C. Lee Lintecum, County Administrator; Ernie McLeod, Deputy County Administrator; Amanda Lloyd, Office Manager, Administration; and Zuwana Morgan, Deputy Clerk

CALL TO ORDER

Chairman Harper called the April 2, 2008 meeting of the Louisa County Board of Supervisors to order at 6:00 p.m.  Mr. Harper led the invocation, followed by the Pledge of Allegiance.

ADOPTION OF THE AGENDA

Mr. Harper said he would like to add a brief discussion of health insurance to the agenda.  It was consensus of the Board to adopt the agenda as amended.

FY 09 Budget Approach

Mr. Harper asked if any of the Board members had a particular budget approach they would like to discuss.

Mr. Havasy said he thought the Board should deal with the department and agencies that were over the recommended three percent.

Mr. Byers said he wasnt on the Board when the request was made of the staff to stay at or below a three percent increase.  Mr. Byers said he believed the Board should keep the budget the same as it was last year and he was opposed to increasing it.  Mr. Byers said there may be some critical areas that may need increases, but other than that he did not think the Board should increase anyones budget.

Mr. Barnes said he understands the reasoning in being conservative.  Mr. Barnes questioned where the three percent came from.  Mr. Barnes stated when the Board uses three percent or any other number, there needs to be some data as to why the Board used that number.  Mr. Barnes said he was not saying he disagreed with the three percent, he just believed the Board should be able to justify to the public where the three percent came from.  

Mr. McLeod said he believed the number came from the budget meeting last October.  Mr. McLeod said the Board knew revenue was going to be tight this year and the Board wanted the expenditures from departments and agencies to be kept at three percent or under.

Mr. Barnes said he understood that, but questioned where three percent came from.  Mr. Barnes said questioned if it was just a number that was thrown out there.  Mr. Harper said no one knew at that time what the revenue was going to be.  Mr. Harper said the Board just suggested that no one exceed three percent.  

Mr. Barnes said he just wanted to know how the Board arrived at the three percent.
Mr. Wright said the same way they arrived at everything, an educated guess.  Mr. Gentry asked if it really mattered if the whole Board agree to three percent.

Mr. Barnes said three percent was thrown out there and he didnt believe there was a vote on the three percent.  Mr. Barnes said he would like to look at the Schools budget and Public Safety, because those may not be able to stay within that three percent.  Mr. Barnes said the citizens expected those two things.  Mr. Harper said those two were on the list to look at because they were both over the three percent.

Mr. Spencer said the three percent was over generous, but at that time it was the consensus of the Board.  Mr. Spencer said the Board had already told the Departments and Agencies three percent.  

Mr. Byers said there was a federal index of 3.2 percent of the inflation factor or cost of living.  Mr. Byers said that could be a resource for the Board. Mr. McLeod responded saying the CPI was 4.1% for 2007.

Mr. Havasy asked for the Board to give Mr. Lintecum an opportunity to state his position.  

Mr. Lintecum said at the budget work session, the three percent was given and he thought it was a reasonable number.  Mr. Lintecum said the County definitely didnt want a tax increase.  Mr. Lintecum said he thought the three percent  was a number that most departments and agencies could work with.  Mr. Lintecum said there were certainly things in public safety the Board wanted to look at, but they understood why they were over the three percent, for example the Fire Chief.  Mr. Lintecum said he didnt have a problem with the three percent and he would do what the Board wanted.

Mr. Gentry said he was concerned there was a couple of cases where Mr. Lintecum recommended something over three percent.  Mr. Gentry said as the Board goes through they needed to ask Mr. Lintecum about his recommendations.  

Mr. Harper said there could be a turn around in the real estate values.  Mr. Harper said there were some unexpected revenue this year and he didnt expect it to jump like it did.  Mr. Harper said the County may not have that growth next year.

Mr. Harper said the majority of the Board wanted to go over the departments and agencies that were over the three percent.

OPERATIONAL AND MAINTENANCE

Discussion Departments/Agencies over three percent

Mr. McLeod said the over three percent list did not include the Fire Chief and staff because the Board had already approved it last year.

Mr. McLeod said Facilities Management was over the three percent by $306,868.  Mr. McLeod said the overage was for three items: the repair/restoration of the Courthouse, which is requesting an additional $300,000 and two initiatives, one for recycling cardboard and the other for recycling plastic, which is $26,500 for each program.

Mr. Spencer asked how many projects they had.  Mr. McLeod said the three he listed were the main drivers for Facilities being over the three percent.

Mr. Wright asked if Mr. McLeod was talking about operation and maintenance.  Mr. McLeod said it was operational and maintenance.

Mr. Byers asked if the budget contained funds for extra containers at the refuse sites for metal and plastic.  Mr. McLeod said in the Facilities Capital budget, there was something about creating a new refuse site.  

Mr. Byers said there was a discussion at one point about expanding the current refuse sites and adding containers for metal and plastic.  Mr. McLeod said there was an initiative to do the plastic and it was in next years budget.

Mr. Barnes said citizens would not use those containers until they were educated.    

Mr. Havasy said the Clean Community Committee would be very happy if the containers were at the refuse sites.

Mr. Wright said he was glad Facilities was finally getting on taking care of this plastic because he has been working on this for seven years.

Mr. Harper asked if the $53,000 was to start the two programs.

Mr. Gentry questioned what happened to the E-Trash.  Mr. McLeod said he would have to ask about that.

Mr. Lintecum said another recycle item were the new bulbs that had mercury in them. Mr. Wright said the mercury bulbs were going to be mandatory next year and could not be disposed in regular trash.

Mr. Barnes said the biggest thing was the Courthouse repair.  Mr. Harper said the Board said nothing was to be done to the Courthouse unless it came through them first.  Mr. Harper said the repairs can be budgeted for; however, funds were not to be spent until some guarantees were given.

Mr. Gentry said looking at the pictures given in the Budget Request Book, he could see how water was coming in and the Courthouse definitely needed repairs.  Mr. Wright said the dome had be fixed three times since he had been on the Board.

Mr. Harper said $300,000 could stay there, but nothing was to be done until it was brought back to the Board with some guarantees.  Mr. Harper said $53,000 would start the recycling program with cardboard and plastics.  

Mr. McLeod stated Mr. Spencer wanted to know some of the other projects under Facilities.  Mr. McLeod said other projects include the Library HVAC improvements and the Parks and Recreation maintenance and storage building.

Mr. Wright stated the Library opened in 1999 and questioned why they were just complaining about the system not operating properly in the last 12 months.  Mr. McLeod said the Library HVAC system was not sized correctly.  Mr. Harper asked what the replacement was going to cost.

Mr. Gentry said he heard they were going to take the HVAC system and put it somewhere else, so it wouldnt be a total loss.

Mr. Harper suggested having special projects, such as the Library, come back to the Board before any work was done.  Mr. Wright agreed and said the departments should present the Board with practical information.

It was consensus of the Board that all items for Facilities be kept in the budget and all projects, except the recycling, be brought back to the Board for approval.

Mr. McLeod said the Sheriffs Policy budget was $301,907 over the allowable three percent increase.  Mr. McLeod said the overage was from the request for three new road deputies, the request for additional overtime ($75,000) and part-time ($50,000) and the operational increases were for gas ($48,000) and training ($15,000).

Mr. Byers asked if there were any new positions within the three percent.  Mr. McLeod said no.

Mr. Harper suggested that the money for gas be kept in the contingency and if it was needed, they could come back and ask.  Mr. Harper said most of the Board said they were not willing to approve all the overtime.  Mr. Harper said every year, the Sheriff has asked for additional road deputies and the Board has approved them.  Mr. Harper stated there were 32,000 people in Louisa and you get a road deputy for every 1,500 people, which came out to 21.3 deputies and the list stated that there were currently 21 road deputies.  Mr. Harper said with all the deputies added, Louisa was still not over what the State would fund.  

Mr. McLeod said the list was from the Comp Board and he would get another list for  comparison.

Mr. Barnes said the Richmond Times Dispatch stated that crime in Louisa County had gone up 10 percent.  Mr. Barnes said with the stores at Zion Crossroads and the accessibility to the highway, crime will increase in that area.  Mr. Barnes said he didnt know if the Sheriff had spoken with some of the Board about having a satellite gas station at the west end of the County.  Mr. Barnes said the three deputies may be a legitimate request. Mr. McLeod said t he Sheriff has talked about a satellite gas station and they were asking if the gas cost would be tax-free.

Mr. Harper said through the years its been said that the County was adding road deputies and Louisa was still not over what the State required.  Mr. Wright said the road deputies were the easiest ones to justify.  

Mr. Havasy said he attended a meeting at the Rappahannock Juvenile Detention Center with seven counties and cities involved.  Mr. Havasy said Louisa gave $159,000 to the center and received back $80,000 because it had not been used.  Mr. Havasy said it was based on the amount children sent and how long they were in there.  Mr. Havasy said he was shocked because the statistics were so different than what the Board had heard from the Schools and Social Services.

Mr. Havasy said Lowes was opening this month and Wal-Mart would not be long after and additional road deputies would be needed.

Mr. Harper asked how would the Board be sure that the County got road deputies.

Mr. Byers said he saw on the news where a county had brought a citizen to court via video conferencing.  Mr. Byers said the Major had said that was something Louisa would like to see done. Mr. Byers said the county should pursue with the courts use of this electronic medium so our deputies could be freed up to handle other critical law enforcement matters.                  

Mr. Byers said if there are resources to add a marine unit, those deputies needed to be  road deputies.  Mr. Byers said if the County didnt do anything to lessen the needs for resources, the County would continuously spend more money.  Mr. Byers said someone needed to do a better management job and do things differently.  Mr. Byers stated he would support the Board in their decision; however, at some point, the Board needed to start making management decisions that bring about more  efficiency in operations.

Mr. Wright said the Sheriffs Office has been trying to get the equipment to be able have citizens in court through video conferencing; however, the courts would not approve it.  Mr. Harper said there had been some resistance at the judicial level.

Mr. Gentry said a strong message needed to sent to Sheriffs Department that the Board was approving three road deputies and thats what was expected.  Mr. Gentry said someone needed to follow up and make sure that was where the new deputies went.  

Mr. Byers said for him to support the three road deputies he would need some documentation stating why they needed three.

Mr. Harper said the Board would like the Sheriffs Department to come before them and assure them additional personnel would be road deputies.

Mr. McLeod asked if the Board was looking for the ad the Sheriffs Department placed inquiring for road deputies.  Mr. Barnes said the Sheriff needed to come to the Board and talk face to face.  Mr. Wright agreed.

Mr. Wright said there was a lot of gas being bought by the Sheriffs Department independently from service stations.  Mr. Wright said when gas was bought independently, they were not getting the discount that was given by the School system.  Mr. McLeod said if the Sheriffs Department bought gas with the Exxon credit card, the gas was tax free.  Mr. Wright said through the School system, the gas was given at a reduced price.  Mr. McLeod said when you are on the western part of the County, it is not cost efficient with gas to drive back to the Schools to fill up.

Mr. Harper said the County could possibly talk to volunteer company seven about using their gas tank.  Mr. Lintecum said there would need to be larger tank and something that recorded who used the gas.

Mr. Spencer questioned if the County had 21 road deputies, how many sworn deputies did they have.  Mr. Wright said he believed there were 44.  

Mr. Spencer said if the Board approved three new road deputies the overtime needed would be cut back.  

Mr. Harper said for clarity the Board would ask the Sheriffs Department to come before them and explain how the three road deputies were going to remain road deputies, why they needed three road deputies and were those road deputies going to help cut out some overtime.  Mr. Harper said the gasoline would be placed in contingency.  Mr. Harper asked if all the Board members were in agreement to let the training go.  

Mr. Byers said it depends on what the training was for.  Mr. Harper said he would like to add the training to the explanation from the Sheriffs Department.

Mr. McLeod asked what the Board wanted done with the part-time and overtime.  Mr. Harper said the overtime had to come out based on the three new road deputies.

Mr. McLeod questioned what the Board intended to do with the part-time.  Mr. Barnes asked if that was the pay raise for auxiliary deputies.  Mr. McLeod that would include the pay raise.

Mr. Spencer said the Sheriffs Department had part-time people who had $4,000 to $6,000 in overtime.

Mr. Gentry said there was an explanation in the Budget Request Book for the three road deputies.  Mr. McLeod stated he knew the Sheriffs Department wanted a total of seven deputies over three years.  

Mr. McLeod said Mr. Havasy spoke on the Rappahannock Juvenile Detention Center and their budget request was $239,285, a 46.5% increase.  Mr. McLeod said every year there was a major swing.

Mr. Havasy said if the County does not use those facilities, the County would get a refund.  Mr. Havasy said he was shocked that Louisa had the least amount of children there compared to the other counties.  Mr. Spencer explained the Court system in Louisa sent most of the children to treatment facilities and not the detention center.  

Mr. Harper said at the Regional Jail, the counties were billed and with the Detention Center the monies were estimated and put up front.  Mr. Harper asked why the Detention Center did not bill the counties.

Mr. Havasy said there had been extensive conversations about all the money the Center gets front the counties and what was being done with the interest.

Mr. McLeod said the County gives the money quarterly.  Mr. McLeod said by the second quarter, the Center has turned up the monies from the year before and either the 2nd quarter statement was nothing or it could be doubled.  

Mr. McLeod said the major and only increase with Sheriff Courts was the overtime.

After discussion, it was consensus of the Board not to appropriate the requested funds to the Sheriffs Courts for overtime.

Mr. McLeod said the increase from the Communication Center was for part-time and overtime.

Mr. Byers asked who manned the Communication Center.  Mr. McLeod said Denice Marrs from the Sheriffs Department.

Mr. Wright questioned if the Communication Center also answered the Sheriffs Departments switchboard calls.  Mr. McLeod said yes.

After discussion, it was consensus of the Board not to appropriate the requested funds to the Communication Center for part-time and overtime.

Mr. McLeod said the Animal Pound was where the maintenance was being done and that was their increase.  Mr. Wright said he believed the maintenance was required by the State.  Mr. McLeod said yes because their was the roof was rotting.

Mr. Byers asked what was the difference between $46,000 and $54,000.  Mr. McLeod said $46,000 was how much over the three percent they were.  

Mr. McLeod stated the Cultural Enrichment Center was over $50,000; however, last year when the 09  budget was being finalized for $400,000, they asked for an additional $50,000 which was put into 09.  Mr. McLeod said the Cultural Enrichment Center was asking for another $400,000, which would be paid over several years and starting next year they would be asking the County to help with their operational costs.  

Mr. Wright said the Board should not feel any guilt in saying no because they have put in a lot of money already.  

Mr. Byers asked what the residents of Louisa County got as a result of this.  Mr. McLeod they get the Arts Center.  Mr. Byers said the Montpelier Center for the Arts and Education is not funded by Hanover County.

Mr. Spencer said he would like to see the Board put money into the Arts Center over the next two or three years.  Mr. Spencer said they had done a fantastic job in the Arts Center and he would like to see something put into their capital, not the their  operational.

Mr. Barnes said he has been a supporter of this project from the beginning.  Mr. Barnes said he doesnt think the County should get involved in operational costs.  Mr. Barnes said the Arts Center was a cultural piece for the County and people would come because it was here.  Mr. Barnes said Louisa County was definitely a diverse community and it was good have the Arts Center to be enjoyed.

Mr. Wright questioned why they didnt know how much it would cost to build.  Mr. Wright questioned where the Arts Center planned on getting their funds from before they committed to build.  Mr. Wright said the Arts Center was not going to benefit the whole County.  Mr. Wright said Hanover County didnt put any money in their Arts Center.

Mr. Barnes asked what the Arts Center was asking for.  Mr. McLeod said another $400,000.  Mr. Barnes said he couldnt support $400,000.

Mr. Havasy said if you are going to have a Tourism Center, you have to have some where in the County to send people.  Mr. Havasy said he lives on the other end of the County also but, he thought the Arts Center did enhance the County.  Mr. Havasy said once the auditorium was done and they could start having cultural events, he thought it would be great.  Mr. Havasy said in his district, he has bee seeing a lot Albemarle County residents moving in because Louisa has what they are looking for.  Mr. Havasy said like Mr. Barnes, he did not want to give $400,000, but he thought the Board started something and they should finish it.  

Mr. Harper said the Board didnt start it, they contributed.  Mr. Harper said Board members have said several times that the County needed to know when to say no and when to cut it off.  Mr. Harper said he wasnt swaying one way or the other, he was just reminding people.  

Mr. Harper said there were a lot of people in the County who could not afford to go to the Arts Center.

Mr. Byers said having some experience with the Montpelier Center in Hanover County, he believed the County has been very generous with the amount it has given so far.  Mr. Byers said he thought the Board should take in to consideration what the economy may be.  Mr. Byers said some people would use the Center and some would not. Mr. Byers said he could support the $300,000 over a 20 year period.  Mr. Byers said someone else could come along wanting to do the same thing and the Board could be setting a precedent.  

Mr. Gentry said the documentation with the budget request said there was a total need for $625,000.  Mr. Gentry said stretching that over five to twenty year period would not be really reasonable.  

Mr. Spencer said he would like to make a motion to appropriate $300,000 to the Arts Center over the next three years.  Mr. Gentry seconded the motion.  Mr. Harper requested a roll call vote.

PRESENTVOTE
Dan W. Byers No
Willie L. Gentry, Jr. Yes
Willie L. Harper No
Richad A. Havasy No
P.T. Spencer, Jr. Yes
Jack T. Wright No
Fitzgerald A. Barnes Yes

With the votes reflecting 3-4, the motion failed to appropriate $300,000 to the Arts Center over the next three years.

Mr. Barnes said he would like to make a motion to appropriate $300,000 to the Arts Center over next five years.  Mr. Spencer seconded the motion.  Mr. Harper requested a roll call vote.  

PRESENTVOTE
Willie L. Gentry, Jr. Yes
Willie L. Harper No
Richad A. Havasy Yes
P.T. Spencer, Jr. Yes
Jack T. Wright No
Fitzgerald A. Barnes Yes
Dan W. Byers No

With the votes reflecting 4-3, the motion passed to approve $300,000 to the Arts Center over the next five years.

Mr. McLeod questioned if the appropriation was to start in FY 10.  Mr. Harper said yes.  Mr. Lintecum said there was already $155,000 for this year.  

Mr. McLeod said the increase from the Commonwealth Attorney come from an increase in compensation due to the Comp Board adding funds for one new attorney last year and a part-time grant employee becoming full-time.  Mr. McLeod said the Commonwealth Attorney was over by $20,905.

Mr. Harper asked if the authority used to change from part-time to full-time was known.  Mr. Harper said the Comp Board didnt approve it.  Mr. McLeod agreed.  Mr. Harper said to his knowledge, the Board of Supervisors did not approve it.  Mr. Harper said an explanation from the Commonwealth Attorney was needed.  

Mr. McLeod said the Board might want to ask the Commonwealth Attorney to come to the next budget meeting on April 9, 2008.  Mr. Gentry said he spoke with the Commonwealth Attorney and he was anticipating coming before the Board to give an explanation.  

Mr. Byers asked was there any way to leverage the Commonwealth Attorney working with the Judges with the video conferencing.  Mr. McLeod said board could certainly ask.  Mr. Harper said the Commonwealth Attorney would tell him he was all for it.  Mr. Byers asked then why couldnt something be done.  Mr. Harper said because the Judge doesnt want it.  

Mr. Spencer said he has been in court in several different counties and the Prisoners dont even come into the Courtroom, they communicate via video conferencing.  
Mr. Spencer stated a letter needed to be sent to the court asking them to look into it.  Mr. Harper said he was 100 percent in agreement with Mr. Spencer.  Mr. Harper said the Regional Jail had sent letters to the Judges, but only some responded.

Mr. Harper said the bigger question was where did the Commonwealth Attorney get the authority to move someone.  Mr. Harper said if this Constitutional Officer did it then the others could also.

Mr. McLeod said the local increase in Social Services was $43,018, which was a 5.62 percent.  Mr. McLeod said $20,050 was over the three percent.  Mr. McLeod stated over all Social Services was up $201,000 at 6.9 percent.

Mr. Wright said most of Social Services was mandated.  Mr. Havasy said so was the Sheriffs Department.

After discussion, it was consensus of the Board to keep the recommendation of the County Administrator for Social Services.

Mr. McLeod state the Fire Association increase was 5.32 percent, which was $39,733 and EMSAL increase was 4.63%.

Mr. Havasy said these people are working for free and he was all for giving them a little extra money so they can do their job better and have better equipment.

After Discussion, it was consensus of the Board to keep the recommendation of the County Administrator for Fire and Rescue.

Mr. McLeod said the increases in Animal Control were for overtime, gas and vehicle repairs.

Mr. Barnes suggested putting all the gas in contingency.

Mr. Spencer said that one man has taken $16,000 of the $30,000 budgeted overtime for this year.  Mr. Spencer said he was opposed to the overtime increase.

After discussion, it was consensus of the Board to put the gas in contingency, to cut out the overtime and leave recommendation for vehicle repairs.

Mr. McLeod said the increase in Elections were for part-time compensation for restructuring hours and pay rates and increased cost for primary elections.

Mr. Byers said the last elections were over crowded with workers.  Mr. Harper said the public does not want the poll to be inconvenient.

After discussion, it was consensus of the Board to keep the recommendation of the County Administrator for Elections

Mr. McLeod stated the Commissioner of Revenues increase came from postage being up $6,500.  Mr. McLeod said the Commissioner had to mail out to more citizens.

Mr. Havasy said he does not understand the logic if a citizen has two vehicles why they couldnt get one mailing.  Mr. Lintecum said he thought the separate mailing might have to do with PPTRA.  

Mr. Byers said he thinks its goes through a DMV mailing, which if there was any alteration it would send two separate mailings.

After discussion, it was consensus of the Board to keep the recommendation of the County Administrator for the Commissioner of Revenue and ask that a more efficient way be found to do the mailings.

Mr. McLeod stated the Clerk of the Circuit Court increases were for $3,000 in office equipment, which had no previous budget.  Mr. McLeod said the COTT system had different issues that had not been resolved and he would bring that back to the Board.

Mr. Gentry asked if the COTT system was microfiche.  Mr. McLeod said no, the COTT system was where all the land records would be scanned.   Mr. McLeod stated the COTT system would be available out the main County Building and if a company wanted to use it, they would pay a fee and be able to access it off the Internet.

Mr. Wright said when Dr. Morgan was here, the Board got a periodic report on the status of the COTT system.  Mr. Wright said he hasnt seen a report since Dr. Morgan left the Board.  Mr. Harper asked for a report showing the advances over the last three or four years.

Mr. Byers said when he was on the Board before they said the COTT system would save man hours.  Mr. Harper said he understood there would still be a three to six month lag between the transaction and the time it hit the books.

Mr. McLeod said the Volunteers of Louisas increase came from the request for a Executive Director.  Mr. Wright questioned who the position was for because there had been an Assistant Executive Director for five or six years.  Mr. Gentry said the Director has been on and off with other funds.

Mr. Havasy questioned why were they given $101,000 annually.  Mr. McLeod said the Volunteers of Louisa got $20,610. The $101,000 included donated hours.

After discussion, it was consensus of the Board to keep the recommendation of the County Administrator for Volunteers of Louisa.

Mr. McLeod stated Human Resources had several increases, which included increased telephone expenditures of $475 from outside calling areas with employment questions and $500 for office supplies to print new employee handbooks.  Mr. McLeod said for the Summer Work Program, the Fair Labor Act has changed the minimum wage from $5.75 to $6.50 starting in July.  

Mr. Wright questioned if more students were going to be able to participate. It was expanded last year to ten and it was not anticipated to increase this summer.

Mr. Harper said he did not have a problem with the program being expanded, but questioned how the Board would be assured that the students are getting some kind of instruction.  

Mr. Lintecum said Ms. Vena talks to the students.   Mr. Lintecum said there was an employee that had a student just shredding papers; however, that employee was spoken with and told that if they wanted an intern in the future they needed to have some constructive work for them to do.  Mr. Lintecum said there was a monitoring program that goes with the interns.  

Mr. Barnes said the Board has gotten very positive feedback on the Summer Hire Program.  Mr. Barnes said the County has gotten some full-time employees from that program as well.  

Mr. Byers said at his business, they have an employee from Hanover County Schools.  Mr. Byers said before the student comes, the Schools ask what the student would be doing in their tenure there and the student has to be graded.  Mr. Byers said its a good opportunity for people to see what goes on in the County.  

Mr. Wright said one of the parents came to him after the presentation given for the students and told him that their child had educated them on the happens in the County.  

After discussion, it was consensus of the Board to keep the recommendation of the County Administrator for Human Resources.

Mr. McLeod said JAUNT was given a recommendation of 4.3 percent to maintain the current level of services.  

Mr. Barnes asked if recommendation included everything except $2,500.  Mr. McLeod said it was fully funded and $2,500 was the funds over the three percent.  Mr. Wright said this was one of the best money spent.

After discussion, it was consensus of the Board to keep the recommendation of the County Administrator for JAUNT.

Mr. McLeod stated Reassessment was $2,293 over the three percent.  Mr. McLeod said the overage was for increases for dues and membership, convention and education and food and lodging because all staff appraisers would be licensed by the State and additional funds would be required for the maintenance of their licenses.

Mr. Gentry questioned if the Assessment Office had enough manpower.  Mr. McLeod said the Assessor said he was okay this year, but may ask for another employee next year.

Mr. Byers asked why the Assessor thought he would need an employee next year.  Mr. McLeod said because of more citizens and properties.  Mr. Harper asked if the County was still growing and if people were purchasing homes.  Mr. Barnes said he was looking at court reports and deeds were down $4,000 from last year.

Mr. McLeod said when the Assessor got an appraiser, there would the question of space.  

Mr. McLeod stated Literacy Volunteers of Louisa had asked for a very large increase.  Mr. McLeod said the recommendation was over the three percent, but not as high as the Literacy Volunteers wanted. Mr. McLeod said the increase was for a paid part-time executive director.  Mr. McLeod stated the Literacy Volunteers of Louisa had not decided to appeal to the Board as of yet.

Mr. Gentry asked why JABA wasnt on the list.  Mr. McLeod said they werent on the list because the recommendation was for only three percent.  Mr. McLeod said JABA asked for 14.6 percent increase, $280,871 and the recommendation was for $253,530.

Mr. Gentry said if you broke down the six items JABA consist of, they arent asking for a real big increase.  Mr. McLeod stated when the recommendation was done the bottom line and not at each line.  Mr. Gentry said he thought the 14.6 percent was justified and didnt want to see any of the request cut.  Mr. Barnes asked how much was JABAs request cut by.  Mr. McLeod said $28,000.  Mr. Barnes said JABA and JAUNT were organizations that are needed as the population gets older.  

Mr. Gentry said the biggest concept of most of these programs are for the elderly to be able to live in their homes as long as possible, so they dont have to go into other programs, like assisted living.  Mr. Gentry said he was on the Board of Directors for JABA representing the Board of Supervisors and he didnt think the request by JABA was too much.  Mr. Gentry said for every $1 the County gave, JABA received $2.06 from other sources.  

On motion of Mr. Gentry, seconded by Mr. Barnes, with carried a vote 7-0, the Board voted to restore the original budget request for JABA.  

Discussion Real Estate to Top 10

Mr. McLeod stated he wanted to look at the top ten items and how they related to pennies on the tax.  Mr. McLeod said School Transfer of three percent was 1.12 cents, Fire Chief was 0.92 cents, Facilities Management was 0.60 cents, Debt Services was 0.59 cents, CSA was 0.40 cents, Sheriff Jail was 0.28 cents, Sheriff - Courts was 0.17 cents and the Aquatic Facility was 0.16 cents.

Mr. Byers questioned the status of the Fire Chief.  Mr. Harper said he would be at the April 7, 2008 meeting.

Mr. Byers said he would like at some point for the Fire Chief to tell them his focus and goals.  Mr. Lintecum said his first day to work was going to be Monday, April 7, 2008.  Mr. Lintecum said he explained to the Fire Chief that the Board was looking for a plan.  

Mr. Gentry said the Board had authorized a position for a Litter Coordinator.  Mr. Gentry said he didnt see monies put aside in the budget for that and wondered  what  the status of that position was.  Mr. Lintecum said the position was still in consideration.  Mr. McLeod said the money was still there.

Mr. Spencer asked if $100,884 for the Aquatic Facility was just for three months the pool was being used.   Mr. McLeod said he wasnt sure of the exact time frame.  Mr. Gentry said $100,884 was for the three months, but it did not take into consideration of $30,000 of that coming back to the County.  
 
Mr. Byers asked if it was going to cost $70,000 to operate for three months.  Mr. McLeod said no, that was the net cost.  Mr. Gentry said of that cost included some start up costs as well.  Mr. Spencer said if the County spent $1.7 million covering it, the County might as well spend $400,000 to run it.  Mr. Gentry said the Board could allocate $1 million to keep the pool open for 12 months.  

Mr. Havasy asked if Mr. McLeod could explain the School Transfer three percent over last year.  Mr. Havasy questioned if the Schools received a big bonus from the State this year.  Mr. McLeod said he wouldnt call it a big bonus; however, they did get a large increase.  Mr. Havasy said from what he was reading, they are really getting a 4.88 percent over all increase.  Mr. McLeod said no, 4.88 percent was how much they were requesting for local funds and that was cut down to three percent in local funds.  

Mr. Havasy said how much of an increase did they get from the State over this year and last year.  Mr. Gentry said over $2 million.  Mr. Havasy said when you are talking $50 million and the County was given back $1 million every year, it seem to him that the County should not be giving them $700,000 extra.  

Mr. Byers asked if three percent was agreed upon as of yet.  Mr. McLeod said no, but that was the recommendation.  Mr. Byers said the Schools should be held to the same local funding level they had last year.  

Mr. Barnes said the three percent was thrown out there.  Mr. Barnes said if you take the net gain of 100 students and multiply that by $5,600 or $6,000, you would probably think the three percent was a fair amount.  Mr. Barnes said the Schools have built their budget on the three percent.  Mr. Barnes said he would like to see the Board do something to increase the salary of the classified employees.

Mr. Wright stated since he has been on the Board, he has been told the Board of Supervisors did not have the authority to decide who gets the salary increases.

Mr. Gentry said he would like to be able to tell them where to put the money but since the Board doesnt have that type of authority, he would go with the majority of the Board with anything up to three percent.

Mr. Harper stated the State was not funding any teacher increases until July 09.  Mr. Harper said the Board needs to get credit for stepping up when Richmond didnt or the Board could just agree with Richmond and not give an increase.

Mr. Spencer said he was for the three percent and that what was told to the School Board.  Mr. Spencer said the Board of Supervisors could not tell the School Board what to do with money, it was not their job to run the Schools.

Mr. Wright said since 1998 the Board has given the Schools money in categories and it has proven successful.  Mr. Wright said if the Schools needed to move the money to a different category, they just would have to come back before the Board and ask.  

Mr. Spencer said he would like to make a motion to appropriate the three percent increase for the Schools as a bottom line figure without categories.  Mr. Gentry seconded the motion.  Mr. Harper requested a roll call vote.

PRESENTVOTE
Willie L. Harper No
Richad A. Havasy No
P.T. Spencer, Jr. Yes
Jack T. Wright No
Fitzgerald A. Barnes Yes
Dan W. Byers No
Willie L. Gentry, Jr. Yes

With the votes reflecting 3-4, the motion failed to appropriate the three percent increase for the Schools as a bottom line figure without categories.

Mr. Barnes said he agreed with the Board with the three percent; however, he still was very concerned with the salaries of the classified employees.  

Mr. Gentry said the Board told the departments and Schools to get their budgets down to three percent and it would be wrong for them to change that.  

Mr. Byers said he could support a bottom line figure, but he could not support the three percent.  Mr. Byers said he would like the Board to give the Schools what they were given last year as a bottom line figure.  Mr. Byers said the School Board would be responsible for how they handled the money they are given.  Mr. Byers said if the County gave everyone three percent it may find itself in a situation like other localities without sufficient funds.

Mr. Barnes said the Board sent the message of the three percent.  Mr. Barnes said the Board was still obligated to educate the children.  Mr. Barnes said it was the School Boards job to take the appropriated money and spend it wisely.

Mr. Barnes said he would like to make a motion to appropriate three percent increase of local funding for the Schools with the contingency that the Schools would come back before the Board and give them the categories where the monies would be placed.  Mr. Spencer seconded the motion.  Mr. Harper requested a roll call vote.

PRESENTVOTE
Richad A. Havasy No
P.T. Spencer, Jr. Yes
Jack T. Wright Yes
Fitzgerald A. Barnes Yes
Dan W. Byers No
Willie L. Gentry, Jr. Yes
Willie L. Harper Yes

With the votes reflecting 5-2, the motion passed to appropriate three percent increase of local funding for the Schools with the contingency the Schools would come back before the Board and give them the categories where the money would be placed.  

Mr. Havasy asked what was the Schools increase from State and Federal.  Mr. McLeod said 6.98 percent and that included the three percent local funding.
Mr. Havasy questioned why the County was giving them another three percent if the State and Federal were giving 3.98 percent.  

Mr. Barnes said the 3.98 percent increase does not go to all areas.  Mr. Barnes some of that three percent from the State and Federal level was for special education and other mandated areas.  Mr. Barnes said with 100 new students, the three percent was a fair market increase.  

Update BOS Elimination of Decals

Mr. McLeod said the Board of Supervisors voted on February 14, 2008 to eliminate decals on vehicles. Mr. McLeod said now there were two options.  Mr. McLeod said the first option would be to create an ordinance with a vehicle license tax.  Mr. McLeod said currently, the Commissioner comes up with a list of vehicles and submits that to the Treasurer and the Treasurer bills for decals for those vehicles. Mr. McLeod said the change would be the Commissioner would have to do further verification of the vehicles.  Mr. McLeod said the question would be if it would go on personal property tax, how would the Treasurer mail it out and how would the Treasurer collect it.  Mr. McLeod said if the Board wanted to go with that option those details would have to be worked out.  

Mr. McLeod said the second option would be to add pennies to the personal property tax rate to offset the license tax.  Mr. McLeod said he believes both the Commissioner and Treasurer would like to see this option because it would take some of the work load off.   Mr. McLeod said the down side would be the personal property tax would increase by 20 cents.  Mr. McLeod said the tax would go from a $1.90 to $2.10 per $100.  Mr. McLeod said  if the Board went with option two, that would be a progressive tax.  Mr. McLeod said the Commissioner and Treasurer would like input from the Board.

Mr. Wright said the original intent was to have the same fees as with the automotive decal, which was $20.

Mr. Harper said the Board was not going to raise taxes so the ordinance needed to be prepared to began that process.

Mr. Byers asked if the process would be the same.  Mr. Harper said mailing back the decal would be eliminated.  Mr. Byers said he didnt understand if the County was eliminating the process, why the tax would still be collected.  Mr. Byers said you could do away with the administrative cost and the decal itself.  Mr. Wright said if the process was going to be eliminated, then the County could also eliminate assessing homes.  Mr. Wright said the County would have to get the revenue one way or the other.  

Mr. Harper said the original intent of the decal was to force people to pay their taxes.  Mr. Harper said you werent able to put your car on the road until your taxes were paid.  Mr. Harper said now there were other tax collection tools.  

Discussion Health Insurance

Mr. McLeod said currently the county has Anthem and are looking at $350,000 in savings to go with Southern Health.  Mr. McLeod said $350,000 was a combination of County and employee funds.  Mr. McLeod said at the meeting, the consensus of the Committee was to go with Southern Health.  

Mr. Wright said they went through a very thorough discussion.  Mr. Wright said he believed the consultants have done a good job.  Mr. Wright said he recommended going with the Committees recommendation.  

Mr. McLeod said the consultants would be presenting information before the Board on Monday, April 07, 2008 at the regular Board meeting.

Mr. Byers said they were very real thorough.  Mr. Byers said he wanted to make sure the Committee would be sensitive to the employees so they wouldnt have to pay so much more.

ADJOURNMENT

On motion of Mr. Wright, seconded by Mr. Spencer, which carried by a vote of 7-0, the Board voted to adjourn the April 2, 2008 meeting at 8:15 p.m.


BY ORDER OF


________________________________
WILLIE L. HARPER, CHAIRMAN
LOUISA COUNTY BOARD OF SUPERVISORS
LOUISA COUNTY, LOUISA, VIRGINIA