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FEBRUARY 2, 2009
5:00 P.M.



Board Members Present: * Fitzgerald A. Barnes, Dan W. Byers, Willie L. Gentry, Jr., Willie L. Harper, Richard A. Havasy and Jack T. Wright

Absent: P.T. Spencer, Jr
Others Present: Dale Mullen, Interim County Administrator/County Attorney; Ernie McLeod, Deputy County Administrator; Jeremy Camp, Director of Community Development; Kevin Linhares, Director of Facilities Management; Bob Hardy, Director of Information Technology; Robert Dubé, Fire Chief; Jane Shelhorse, Director of Parks and Recreation; Sherry Vena, Director of Human Resources; April Lowe, Acting Office Manager, Administration; Zuwana Morgan, Deputy Clerk, Administration; and Brittany Shupe, Records Clerk, Administration
*Fitzgerald A. Barnes arrived at 5:06 p.m.

CALL TO ORDER

Chairman Harper called the February 2, 2009 regular meeting of the Louisa County Board of Supervisors to order at 6:00 p.m.  Mr. Wright led the invocation, followed by the Pledge of Allegiance.

CONSTITUTIONAL OFFICERS

Mr. Rich Gasper stated reassessments were mailed out last week.  Mr. Gasper said last year there were 774 Arms Length Sales.   Mr. Gasper said there were more foreclosures last year than previous years.  Mr. Gasper said the assessment ratio was 97% and there were 242 re-sales.  Mr. Gasper said the Lake Anna Community Sales had 37 access lot sales with an assessment ratio of 1.09% and 38 waterfront sale with an assessment ratio of 93.5%. Mr. Gasper said show slides of the sales from 2006 2008.  Mr. Gasper said the entire county range from 4% to -13%  with a medium of .4% in reassessments.

*Mr. Barnes arrived at 5:06 P.M.

Mr. Gasper said there wasnt much change in the waterfronts and water access lots dropped between -6% to -9%.  Mr. Gasper said there was drop in the land for water access lots between -6% to -10%.  Mr. Gasper said the land for waterfront saw little or not change.

Mr. Byers asked what was the variation from the appraised value of foreclosure property.  Mr. Gasper said half the value.

Mr. Havasy asked for a print out of the presentation.  Mr. Gasper said he would email the presentation to the Board.

CITIZEN INFORMATION PERIOD

Diane Hummill - Green Spring District stated she and the other parents of the Gator Swim Team were here to support the Swim Team becoming apart of Louisa Countys Parks and Recreation.  Ms. Hummill said the children were committed which has made the parents committed.  Ms. Hummill said many of the families have been swimmers for years and some were second generation swimmers.  Ms. Hummill said they knew how to run and work swim meets and they would continue to do that here in Louisa County.  Ms. Hummill said over the last year and half to two years the parent have been proactive in planning what do to if Orange County Parks and Recreation no longer operated the Gordonville pool.  Ms. Hummill said moving to the Louisa County Parks and Recreation would be an golden opportunity for the Gator, Parks and Recreation and more importantly Louisa County as a whole.  

ADOPTION OF THE AGENDA

Mr. Harper said he would like to remove the discussion on Commission on Aging Bylaws and replace it with the resolution for the Joint Authority with Fluvanna County.  Mr. Harper said he would like to add resolutions for Dillon Hollins and Hannah Ward for their participation in the National Young Scholars Program and the Inauguration of President Barack Obama.  Mr. Mullen stated a resolution for Alexandra “Madison” Stanley and Dallas Ventre needed to be added as well for the National Young Scholars Program and the Inauguration of President Barack Obama.  Mr. Harper said he would like to add two close sessions.   Mr. Barnes asked that the Resolution to form a Swim Team be moved to the top of the agenda.

        On motion of Mr. Barnes , seconded by Mr. Havasy, which carried by a vote of 6-0, with Mr. Spencer being absent, the February 2, 2009 agenda was adopted as amended.

NEW BUSINESS

Resolution of support for the formation of a Swim Team in Louisa County

Ms. Shelhorse said she had been working with the parents since July.  Ms. Shelhorse said the parents have been asking for the formation of a swim team and they were very dedicated and easy to work with.  Ms. Shelhorse said over half the team was from Louisa County.  Ms. Shelhorse said they had about 60 members on the team and the parents handle all the administrative duties.  Ms. Shelhorse said she thought it was a great opportunity to give the children in the county another competitive sport.  Ms. Shelhorse said the team would be self supporting, which the parent knew and have agreed to.  Ms. Shelhorse said the pool would close one hour early on Wednesdays and the practices would after hours but she thought it would be worth it.

Mr. Byers asked if the Schools had a swim team.  Ms. Shelhorse said no they did not.

Mr. Harper asked did she think there would any confrontation later between Lions and Gators.  Ms. Shelhorse said Gator would keep the ownership with the parents and she didnt foresee a problem

Mr. Wright said he thought the Board needed to do what they could to assist the young people in getting activities and since this wasnt going to cost anything he would support it.

Mr. Barnes said Louisa was the only High School in the Jefferson District that did not have a Swim Team.  Mr. Barnes said for the students to advocate to their Board Member for a closure on the pool so the School could have a swim team.  Mr. Barnes said once the budget allowed the county really needed to look into placing a closure over the pool.

On motion of Mr. Gentry, seconded by Mr. Barnes, which carried by a vote of 6-0, with Mr. Spencer being absent, the Board adopted a resolution of support for the formation of  a Swim Team in Louisa County, to be known as the Louisa County Gators.

PRESENTATIONS

Presentation A Resolution Proclaiming the Big Read during February and March 2009

Ms. Faye Rosenthal gave each of the Board members the book for the Big Read.  Ms Rosenthal told the Board the following ten things about library; the movie for the Big Read book would be shown at the Library Tuesday March, 10, 2009, the Head Librarian had been giving free classes to seniors on computers in small groups, a part-time Librarian did a class with teens and they did a mural which was hanging in the library, the library received a $5,000 grant to buy art to hang on walls, the library would be getting new public access computers, they had an in-service day for JMRL staff, they would be getting access to digitized copies of the Central Virginian, they have a great relationship with Schools, there was a new microfilm and microfiche reader in genealogy room and JMRLs circulation had been up 12%.  Ms. Rosenthal said the library had been very busy.

Mr. Barnes said he was part of a group that was trying to close the achievement gap in African American males.  Mr. Barnes said reading was so important.  Mr. Barnes said if children were reading on their level by third grade it would make all the difference.  

Mr. Mullen read the resolution and Mr. Harper presented it to Ms. Rosenthal.

Mr. Byers said the School system was placing an emphasis on reading and he commended the Schools for that.

Presentation A Resolution Recognizing Will Cockrell For His Service To Louisa County

Mr. Mullen read the resolution and Mr. Harper presented it to Mr. Cockrell.

Mr. Gentry said being the Planning Commission Liaison for the Board he worked with Mr. Cockrell and Mr. Cockrell brought the county up to standard with the matrix work form.  Mr. Gentry said what Mr. Cockrell did in the last couple of years was probably ten years worth of work and the county would be using his work for years to come.  Mr. Gentry thanked Mr. Cockrell.

Mr. Harper said Mr. Gentrys comments were very well justified and Mr. Cockrell helped the Board get a good understanding of matrix.  Mr. Harper said he was glad to have Mr. Cockrell close by and he congratulated him.

Mr. Cockrell said it was pleasure working with everyone and he had great time while he was here.


Presentation VDOT Monthly Update- Jamie Glass, Resident Administrator, provided an update of VDOT activities, which included the following:

Maintenance Work Completed In January

Maintenance Work Planned For February: Construction:

Land Development For January:


                                                
 Monthly TotalYearly Total

Site Plan Reviews for New Subdivisions

33

New Entrance Plan Reviews

1515

Total Permits Processed

99

Utility Permits Processed

44

Inspection of New Subdivision Streets Conducted

11

Inspection of new Entrances Conducted

55

Miles of new Streets Accepted into State System

4.864.86

  


Traffic Engineering:


Louisa County - Completed

Route

LocationRequestAction

614

@ Rt. 652Add additional Stop signInstallation complete

739

From Rt. 652 to E.S.M.Install Curve Warning signsInstallation complete

Louisa County Being Reviewed

Route

LocationRequestAction

15

North of Rt. Install No U-Turn signRequest submitted

22

@ Loudin LaneInstall Watch For Turning VehRequest submitted

22

From Rt. 767 to Louisa T.LSpeed Study Reduce 45 to 35Request submitted

22

@ Rt. 780Perform Signal AnalysisRequest submitted

33

Main Street LouisaPedestrian Crossing pedestalsScheduled for installation

33

West of Rt. 789Install School Bus Stop AheadScheduled for installation

33

Between Rt. 691 & Rt. 749 Install School Bus Stop AheadScheduled for installation

613

@ Rt. 687Install Watch For Turning VehRequest submitted

614

Between Rt. 618 & Rt. 652Speed Study Reduce 55 to 45Request submitted

618

Between Rt. 700 & Rt. 775Speed Study Reduce 55 to 45Request submitted

618

@ Rising Sun Com. CenterInstall Playground signsRequest submitted

628

1 MW Rt. 33 to 2 MWSpeed Study Reduce 55 to 45Request submitted

660

Between Rt. 745 & Rt. 860Install School Bus Stop AheadScheduled for installation

669

Between Rt. 613 & Rt. 742Speed StudyAwaiting VSP concurrence

675

Between Rt. 22 & A.C.L.Speed StudyAwaiting VSP concurrence

700

Between Rt. 652 & Rt. 618Speed/Safety StudyRequest submitted

706

Between Rt. 635 & E.S.M.Speed Study Reduce 55 to 25Request submitted

726

Between Rt. 636 & E.S.M.Speed StudyAwaiting VSP concurrence

745

Between Rt. 649 & Rt. 632Speed Study Reduce 55 to 45Scheduled for installation

1003

Between Rt. 33 & Rt. 1002Install Playground signsScheduled for installation

1003

Between Rt. 33 & Rt. 1002Install 25 MPH signsScheduled for installation


Mr. Glass also gave the Board members a report on Adopt-a-Highway which listed the districts, mileage of the district, the adopted mileage, the percent adopted, the number of sites adopted and the number of groups adopted.  Mr. Glass said the Clean Community Commission was doing a great job.

Mr. Barnes asked the status of the Byrd Mill Road project.  Mr. Glass said the plats were being developed so the landowners could sign over the right-of-way.

Mr. Havasy asked what was the status of the repair work on the bridge on Route 695.  Mr. Glass said that type of structure was difficult to shore up.  Mr. Glass said he tasked the engineers in Culpeper to devise a plan to shore the bridge up and so far they had not had any luck.

Mr. Havasy said he works with the Clean Community Commission and they were very aggressive about keeping Louisa clean.  Mr. Havasy said he was disappointed Green Springs ranked third.  Mr. Havasy said he would challenge the Board to see if the county could get more than the 39%.

Mr. Glass said if the Board knew any civic groups or individuals to send them his way and he would get them signed up in the Adopt-a-Highway Program.

Mr. Gentry said about 15 years ago the percentages were higher and when he was the Resident Administrator he tried to get 100% of the county.  Mr. Gentry said once people sign up you have to figure a way to keep them energized.

Mr. Gentry said he was surprised to see how many construction projects were on the list. Mr. Gentry said he spoke with a Supervisor from Brunswick County and he told him they had no construction until 2014.  Mr. Glass said they were lucky to have previous funding in place.

Mr. Byers asked were any of the projects shovel ready.  Mr. Glass said no.

Mr. Byers asked were there any projected to come out of the shovel ready program.  Mr. Glass said high profile projects would be ones that came out of that program, project out of Northern Virginia and Hampton Roads area.    Mr. Glass said he thought the project had to be ready to roll in 18 months.

Mr. Gentry said the Route 208 project may qualify and some research may need to be done.   Mr. Glass said it may have to further along in the process.

Mr. Barnes asked about the ramp project at Zion Crossroads.  Mr. Glass said that was cut in the first round of cuts and he wasnt sure where it stood, he would look into it.

Mr. Gentry said Mr. Davies was suppose to be looking into moving some interstate monies around.  Mr. Gentry said the Board has heard about the ramps being dropped but not much about the whole project.  Mr. Glass said only the ramps were put on the six year plan.

Mr. Havasy said both the ramps were wide enough for two lanes, he asked could the line be extended back.  Mr. Glass said he would check on that.

Presentation Follow up to the Board Concerning Customer Service and Revised Employee Handbook

Ms. Sherry Vena said when the training began they wanted to identify who their customer was, define our customers expectations and describe good customer service both in person and on the telephone.  Ms. Vena said as she began her research she found that organizations with successful customer service training programs were beginning to change the way they viewed customer service starting at the top, everyone was considered to be a customer service representative, they didnt want a weak link in the chain.

Mr. Vena said the company she worked for previously spent a lot of time and money tr
aining the customer service representatives and if a customer had to call accounting or inventory they would not get good service.

Ms. Vena explained at the training a DVD was watched and it was about a young man who worked for the public sector and thought he gave better than average customer service.  Ms. Vena said it wasnt until the young
man had to be the customer himself did he realize he could give better customer service.

Ms. Vena said the customer service survey pilot program was discussed and explained.  Ms. Vena stated the training ended by saying as County representatives we want our customers to feel good about the way they were treated when they conduct business with us. Ms. Vena said we do this by treating them with respect and providing the best service possible in a friendly polite manner, we may not always have control over what we have to tell them but we do have control over how we treat them and service is in the eyes of the customer.

Ms. Vena said there hadnt been a lot of calls or questions about the handbook revision.  Ms. Vena said they would be going to each Department to go over the handbook.

Mr. Wright said he met a gentleman who moved here from Hanover County and he was very pleased with the customer service he received.  

Ms. Vena said she appreciated the comments however she was sure the training was just a refresher and a reminder for our staff.

Mr. Gentry thanked Ms. Vena for her hard work.  Mr. Gentry said he thought this great idea.    
Ms. Vena said it was a really interactive training and she thought everyone walked away feeling positive.

Mr. Byers said there were a number of different areas being represented, to include Constitutional Officers, Social Services, Health related offices and he thought it was great because we were serving the same customer.  Mr. Byers said he appreciated the effort that was put into the training.

Ms. Vena said she was working with a great committee.

OLD BUSINESS

Discussion Drug Free Workplace Policy

Mr. Mullen said included in the Board Packed was a draft of recommended language found from other counties drug free workplace policies that would put Louisa in compliance with law.  Mr. Mullen said he would rather not hold a vote on this at this point because he didnt think the document was a strong as it could be.

Mr. Mullen said some of the questions that had been brought him were;  did the county want to attempt to draft a policy that would work hand in hand with the countys attempt to have a drug free workplace in all the contracts the county enter into with outside vendors, secondly did county want to include Constitutional Officers and their employees or do they have their own drug free workplace policy.  

Mr. Mullen said there was discussions about the word shall versus may or will. Mr. Mullen said he understood the legal significance of those words and if the Board wanted to make the language more forceful as to what happens if there were suspicions that could be done.  Mr. Mullen said where it said “the county” it needed to be explicit of who actually makes the consideration if testing was needed.  Mr. Mullen said the Board needed to instruct him to study just how much it would cost and just how random they wanted it to be.  Mr. Mullen said he knew depending on the test they could range from $85 to $125. Mr. Mullen said this was the beginning and not the end, Ms. Vena had promise to have something to the Board by this date so this was the first attempt and not the finished product.

Mr. Wright gave a correction on page 14 of the Board Packet.  Mr. Mullen said he would have the final draft reviewed.

Mr. Harper said he didnt find validity in it saying someone should make the determination, he thought there should be a set of criteria so when it occurs there wouldnt be decision to be made.  Mr. Harper said leaving it subjective to the point that someone makes the determination you leave yourself open for challenges that someone wasnt treated fairly.  Mr. Harper said he didnt think it made sense to talk about it, if they werent going to put something down saying they were going to do it.

Mr. Mullen said wanted to make sure the dollar figures were valid and he would like to have firm numbers for the Board.  

Mr. Byers said he supported the Drug Free Policy and felt the Supervisors and the employees should set a standard for other people.  Mr. Byers said alcohol and drugs had no place in county workplaces or activities and the policy covered those situations where medication is approved for employees.  Mr. Byers said he thought the policy was important to have.

Mr. Barnes said the policy needed to be looked at because there were employees where some of their business may be at a business meeting where they would have a glass of wine.  Mr. Barnes said sometimes in the areas of economic development and in corporate America there were functions where it was business.

Mr. Byers said he thought when someone was representing the county at a function they should be drug and alcohol free.

Mr. Mullen said he would like bring something back to the Board in 30 days.

Discussion and Adoption Louisa County Board of Supervisors Goals and Objectives for 2009

Mr. Mullen said he would like to bring the Board a finished product to the next meeting.

Resolution - For the use of Revenue Recovery Funds

Ms. April Lowe said at the January 20, 2009 Board Meeting, there seemed to be some confusion between the Board and Staff as to what the Revenue Recovery funds would be used for.  Ms. Lowe said she researched the issue and determined that the motion in the minutes said the funds would used to purchase ambulances and the resolution said the funds would be use based on the committees recommendation.  Ms. Lowe said the recommendation states first the funds would be used to purchase ambulances and if there were additional funds they could be allocated to equipment, training or salaries.

Ms Lowe stated she wanted to get clarification on what the Boards intention were for the funds.  Ms. Lowe said included in the Board packet were two draft resolutions.  Mr. Lowe explained draft one was spelled out everything the funds could be used for and draft two was just used the funds to purchase ambulances.

Mr. Harper said on the initial motion Mr. Wright made the motion and Mr. Havasy made the second.

Mr. Havasy said draft one was the recommendation of the committee and that was original intent.

Mr. Wright said he appreciated Ms. Lowe bringing this back and clarifying.  Mr. Wright said draft one was the original intent.

Mr. Barnes asked would it prudent of the Board to keep with the original motion but to add a third caveat if funding was available it would go to operational so there would some flexibility.

Mr. Havasy said that was in the first draft.

Mr. Gentry said he still had problem with them predicting what would be needed in 2011.  

Mr. Byers said in each “Whereas” and “Therefore” it needed to clearly state Revenue Recovery.
Mr. Byers asked would the County Administrator have to come before the Board if there was still money in the Revenue Recovery fund after the units we purchased for other purchases if the cost was over a certain amount.

Mr. Mullen said he had the authority to transfer monies less than $20,00 and any more he would have to come before the Board.  

Mr. Byers asked would that apply with this particular resolution.  Mr. Mullen answered yes.

Mr. Harper asked Ms. Lowe if she understood what Mr. Byers was speaking of. Ms. Lowe said yes she did.

Mr. Harper said they were talking about each year standing on its own and no rollovers.  Mr. Mullen said it would be tracked for the fiscal year.


On motion of Mr. Wright, seconded by Mr. Havasy, which carried by a vote of 6-0, with Mr. Spencer being absent, the Board adopted draft one the resolution for the use of Revenue Recovery funds, to include the corrections in the language and rescinding all previous actions.

Mr. Havasy asked the see a copy in the next Board Packet

NEW BUSINESS

Resolution - Authorizing a Supplemental Appropriation for the Rappahannock Juvenile Center

On motion of Mr. Havasy, seconded by Mr. Barnes, which carried by a vote of 6-0, with Mr. Spencer being absent, the Board adopted resolution authorizing a supplemental appropriation for Rappahannock Juvenile Center.

Resolution - Appropriating the Matching Funds by the County for the Revenue Sharing Program

On motion of Mr. Barnes, seconded by Mr. Havasy, which carried by a vote of 6-0, with Mr. Spencer being absent, the Board adopted resolution appropriating the matching funds by the County for the Revenue Sharing Program.

COMMITTEE REPORTS

Mr. Gentry said he and Mr. Byers had another meeting with the School Committee.  Mr. Gentry said before the next Board Meeting he would do a report for the Board of what had been done and what still needed to be done.

Mr. Barnes said he had been contacted by several parents about the funding for the new Principal at the new Elementary School.  Mr. Barnes said there had been rumors that there was only funding for the position to start three months before the school opened and a lot of the parents were concerned.  Mr. Barnes said the parents thought it was crucial that the Principal be in place sooner than three months before the school opened.  Mr. Barnes said usually the principal was hired at least 10 months prior.  Mr. Barnes asked for Mr. Gentry and Mr. Byers to check into that.

Mr. Gentry said at the last meeting they did say the current budget only consisted of ¼ of that principals salary and was about the three time frame.  Mr. Gentry said they would be glad to bring it up.

Mr. Gentry said he and Mr. Barnes did have tipping fee meeting.   Mr. Gentry said he and Mr. Barnes needed to talk to the two towns and they would get back to the Board.

NEW BUSINESS

Resolution -  Establishing  and committing to the Joint Authority structure with Fluvanna County and agreeing to appoint three (3) members of the joint authority to represent Louisa County  

Mr. Mullen said the resolution the Board had before them three things needed added.  First the naming of the three Authority Members from Louisa County, which was necessary for proper advertisement.  Second the addition of the following language; the Board authorizes with approval and upon presentation of the appropriate documentation from Fluvanna County to the Louisa County Administrator such funds that have been appropriated and as maybe reasonable and necessary to conduct a surveying, engineering and environmental easement acquisition and other related services to complete the project in a timely manner and to take advantage of current market conditions.  Mr. Mullen asked the Board also authorize and direct the Louisa County Attorney to continue to work with the Fluvanna County Attorney to continue drafting and presenting such drafts as were necessary and proper to establish the Joint Authority structure.  

Mr. Gentry asked did the Board need to name positions or actual names.  Mr. Mullen said actual names.  

Mr. Harper said it was his understand that Fluvanna County wanted to have the County Administrator, the Chairman of the Board of Supervisors and a County Citizen.  

Mr. Barnes said he had spoke with Mr. Spencer today about this matter.  Mr. Barnes said he hoped that both Boards would look at being diverse.   Mr. Barnes said the Boards should look at females, African American, etc.  Mr. Barnes said Mr. Spencer said he wanted to make sure the Authority was not political.

Mr. Byers said Mr. Barnes comments had a lot of merit.  Mr. Byers said he thought the members should be equal in assignments as Fluvanna Countys were i.e. if they name their Board Chairperson and County Administrator as members we should do likewise.  Mr. Byers said he would hate to lose the history and background of the project.  

Mr. Harper said he wasnt sure on how long the terms were.  Mr. Mullen said he believe you could limit the terms but he wasnt sure.

Mr. Harper said the Board was in a very tight time frame and he thought the Board should do what was needed to keep the process going.  

Mr. Barnes asked could both County Administrators be taken out or be non voting members which would leave room for two citizens from each County.   Mr. Harper said the Board couldnt tell Fluvanna what to do.

Mr. Harper said the person Mr. Spencer spoke with was Mr. G. B. Duke who was involved in the establishment of the IDA, Industrial Park and some other things.

Mr. Barnes said he spoke with another local business man Mr. Greg Jones who was very active in Chamber and he would happy to serve as well.

Mr. Harper said he didnt have problem not being a part of the Board.  

Mr. Wright said for the initial set up he thought it would best it people who have already been involved be part of the Authority. Mr. Wright said he preferred for the first two years that the County Administrator be a part of the Authority.

Mr. Barnes said it would take two years to build the Authority and in that two years the people could be brought up to speed.

Mr. Havasy said he was aware that there would vote on positions and he was fine with that however, he did not know names would be given.  Mr. Havasy said even though he didnt have anything against the two name given he would like to have two weeks so the other Board Members could look for someone as well.

Mr. Harper asked Mr. Mullen how would that affect the timetable.  Mr. Mullen said names needed to be in the Articles of Incorporation and advertisement need to go February 9, 2009.

Mr. Byers made a motion to adopt a resolution establishing and committing to the Joint Authority structure with Fluvanna County and agreeing to appoint the Chairman of the Board of Supervisors, County Administrator and Mr. Goodman B. Duke as members of the Joint Water Authority, seconded by Mr. Wright.

Mr. Barnes said he could support Mr. Duke however, he was going to vote against the motion because he was sincere in what he said about encompassing the whole community.

Mr. Gentry said he thought the Authority should consist of the Chairman or the County Administrator, not both so he would have a problem supporting the motion.
.
Mr. Harper requested a roll call vote on Mr. Byers motion.

PRESENTVOTE
Willie L. Gentry, Jr. No
Willie L. Harper Yes
Richad A. Havasy No
P.T. Spencer, Jr. Absent
Jack T. Wright Yes
Fitzgerald A. Barnes No
Dan W. Byers Yes

With the vote reflecting 3-3 the motion failed to adopt a resolution establishing and committing to the Joint Authority structure with Fluvanna County and agreeing to appoint the Chairman of the Board of Supervisors, County Administrator and Mr. Goodman B. Duke as members of the Joint Water Authority.

Mr. Gentry said he would like to hear from the Chair and County Administrator on their thoughts about not both being a part of the Authority.

Mr. Harper said he did not have a problem not being on the Authority, he just hoped whoever was on the Authority did not try to start things over.  Mr. Harper said the person needed to know the Board was committed to this project.

Mr. Barnes asked would it be specific enough to say the committee would consist of the Chair and two citizens. Mr. Barnes said he thought that would give the Board more creditability in the public eye.

Mr. Havasy asked how long were the terms. Mr. Harper said it wasnt addressed but he thought the Chair would be the length of his term, the citizen and County Administrator would do four years.

Mr. Havasy said he didnt have a problem with Chairman and the County Administrator.  Mr. Havasy said he voted no because the no one knew those two names were going to come up tonight and no one else had an opportunity to explore anyone else for the position.  Mr. Havasy said he had confidence in Mr. Duke, it was just the way this was being done.

Mr. Harper said he didnt care who the person was he just wanted to move the project forward and because of that the Chair would not serve on the Authority

Mr. Barnes asked would it be possible to have two at large members.

Mr. Havasy said he didnt feel like the Board was getting enough time.  Mr. Havasy said the Board has been burnt before doing last minute appointments.

Mr. Harper said the Board was not showing the ability to make a decision. Mr. Harper said he didnt want to give the wrong impression to Fluvanna.  

Mr. Mullen asked if the discussion could be tabled to later in the evening, giving him an opportunity to call other involved parties.

        On motion of Mr. Byers, seconded by Mr. Wright, which was carried  by a vote of 6-0, with Mr. Spencer being absent, the Board tabled the discussion for later in the evening

BOARD APPOINTMENTS

Mr. Gentry stated he would like to appoint Mr. Jesse Farmer to the Transportation Safety Commission. Mr. Gentry stated he would like to appoint Mr. Rick Dowsett to the Transportation Safety Commission.  

        On motion of Mr. Gentry, seconded by Mr. Barnes, which carried by a vote of 6-0, the Board appointed Mr. Jesse Farmer to the Transportation Safety Commission, Mr. Rick Dowsett to the Transportation Safety Commission,

COUNTY ADMINISTRATORS REPORT

Mr. Mullen said he had changed some language that Mr. Byers asked about in the resolution for the emergency generator at the Moss Nuckols Elementary School.  Mr. Mullen said included in his report was a copy of the resolution approving to create and hire a full-time Solid Waste and
Recycling Manager and change the name of the Department of facilities Management to the General Services Department.  Mr. Mullen stated also included in the report was a resolution approving advertising and hiring additional full-time Firefighter/Emergency Medical Technician staffing in the Department of Emergency Services to provide fourteen (14) hour per day five day per week Firefighter/Emergency Medical Technician coverage.

Mr. Mullen said the report also included the memo regarding the elimination of the county sticker and the wording that would be going to the citizens from the Commissioner of Revenue was included.  

Mr. Mullen said the meeting with the Goochland County Administrator had to be rescheduled and since then he had resigned.  

Mr. Mullen said he was asked to bring information before the Board regarding the change of current laws and regulations for fox trapping.  Mr. Mullen said a hunt club has asked to prohibit the trapping.  Mr. Mullen said Louisa County currently didnt have its own ordinance for fox trapping, therefore we followed the State Code.  Mr. Mullen said the State Code said from November the 15th  to February the 28th fox trapping was allowed.  Mr. Mullen said fox trapping has been prohibited in Clarke, Fauquier, Loudon, Rappahannock counties for biological reasons.    Mr. Mullen said per the Department of Game and Inland Fisheries the hunt club could come before them and express their desires however, they could not change laws for the county without coming to the Board of Supervisors.  Mr. Mullen said according the Department of Game and Inland Fisheries and State Biologists there was no shortage of foxes in Louisa County,

Mr. Havasy said the Board did instruct the County Administrator to send a letter to the Department of Game and Inland Fisheries to make a determination on this.  Mr. Havasy said the hunt club was in Keswick.

Mr. Gentry asked was the county accepting the dates of the State Regulations.  Mr. Mullen said yes.

Mr. Byers said trapping did help with the rabid fox situation.

Mr. Wright said he want
ed to make sure the citizens would not be charged doubled for the decal.  

Ms. Nancy Pleasants said yes that was part of the resolution, it would be $15 the first year and next year it would be $20.  Ms. Pleasants said if he wanted that added in the memo she would be happy to do that.  Mr. Wright said he thought it should be.

*Mr. Barnes left meeting at 6:42 p.m.

CONSENT AGENDA ITEMS

Resolution - Recognizing Charles Hoffman for receiving a $61,000 grant from Samsung for technology

On motion of Mr. Wright, seconded by Mr. Havasy, which carried by a vote of 5-0, with Mr. Barnes and Mr. Spencer being absent, the Board adopted a resolution recognizing Charles Hoffman for receiving a $61,000 grant from Samsung for technology.

Resolution - Recognizing Caleb Snyder for his participation in the National Young Scholars Program and the Inauguration of President Barack Obama

On motion of Mr. Wright, seconded by Mr. Havasy, which carried by a vote of 5-0, with Mr. Barnes and Mr. Spencer being absent,  the Board adopted a resolution recognizing Caleb Snyder for his participation in the National Young Scholars Program and the Inauguration of President Barack Obama.

Resolution - Recognizing Roger “Skip” Harper, Senior Plans Examiner, for Meeting the Requirements for a Master Code Professional Certification

On motion of Mr. Wright, seconded by Mr. Havasy, which carried by a vote of 5-0, with Mr. Barnes and Mr. Spencer being absent, the Board adopted a resolution recognizing Roger “Skip” Harper, Senior Plans Examiner, for meeting the requirements for Master Code Professional Certification.

Resolution - Recognizing Casey Littlefield, Building Inspector, for Meeting the Requirements for a Master Code Professional Certification

On motion of Mr. Wright, seconded by Mr. Havasy, which carried by a vote of 5-0, with Mr. Barnes and Mr. Spencer being absent, the Board adopted a resolution recognizing Casey Littlefield, Building Inspector, for meeting the requirements for Master Code Professional Certification.

Resolution - Recognizing Caleb Sulzen, Building Inspector, for Meeting the Requirements for a Master Code Professional Certification

On motion of Mr. Wright, seconded by Mr. Havasy, which carried by a vote of 5-0, with Mr. Barnes and Mr. Spencer being absent, the Board adopted a resolution recognizing Caleb Sulzen, Building Inspector, for meeting the requirements for Master Code Professional Certification.

Resolution - Recognizing Trooper Jessie L. Shupe for Outstanding Achievement in Law Enforcement

On motion of Mr. Wright, seconded by Mr. Havasy, which carried by a vote of 5-0, with Mr. Barnes and Mr. Spencer being absent, the Board adopted a resolution recognizing Trooper Jessie L. Shupe for Outstanding Achievement in Law Enforcement.

Resolution - Recognizing Lt. Howard F. Porter IV for Outstanding Achievement in Law Enforcement

On motion of Mr. Wright, seconded by Mr. Havasy, which carried by a vote of 5-0, with Mr. Barnes and Mr. Spencer being absent, the Board adopted a resolution recognizing Lt. Howard F. Porter IV for Outstanding Achievement in Law Enforcement.<

Resolution - Authorizing a Supplemental Appropriation for Funds Donated to the Animal Shelter

On motion of Mr. Wright, seconded by Mr. Havasy which carried by a vote of 5-0, with Mr. Barnes and Mr. Spencer being absent, the Board adopted a resolution authorizing a supplemental appropriation for funds donated to the animal shelter.

Resolution - For the Supplemental Appropriation of the V-Stop Grant Received by the Commonwealths Attorney Office

On motion of Mr. Wright, seconded by Mr. Havasy, which carried by a vote of 5-0, with Mr. Barnes and Mr. Spencer being absent, the Board adopted a resolution for the supplemental appropriation of the V-Stop grant received by the Commonwealths Attorney Office.

Resolution - Recognizing Dillon Hollins for his participation in the National Young Scholars Program and the Inauguration of President Barack Obama

On motion of Mr. Wright, seconded by Mr. Havasy, which carried by a vote of 5-0, with Mr. Barnes and Mr. Spencer being absent, the Board adopted a resolution recognizing Dillon Hollins for his participation in the National Young Scholars Program and the Inauguration of President Barack Obama.

Resolution - Recognizing Hannah Ward for his participation in the National Young Scholars Program and the Inauguration of President Barack Obama

On motion of Mr. Wright, seconded by Mr. Havasy, which carried by a vote of 5-0, with Mr. Barnes and Mr. Spencer being absent, the Board adopted a resolution recognizing Hannah Ward for her participation in the National Young Scholars Program and the Inauguration of President Barack Obama.

Resolution - Recognizing Dallas Ventre for his participation in the National Young Scholars Program and the Inauguration of President Barack Obama

On motion of Mr. Wright seconded by Mr. Havasy, which carried by a vote of 5-0, with Mr. Barnes and Mr. Spencer being absent, the Board adopted a resolution recognizing Dallas Ventre for his participation in the National Young Scholars Program and the Inauguration of President Barack Obama

Resolution - Recognizing Alexandra “Madison” Stanley for her participation in the National Young Scholars Program and the Inauguration of President Barack Obama

On motion of Mr. Wright, seconded by Mr. Havasy, which carried by a vote of 5-0, with Mr. Barnes and Mr. Spencer being absent, the Board adopted a resolution recognizing Alexandra “Madison” Stanley for her participation in the National Young Scholars Program and the Inauguration of President Barack Obama.

APPROVAL OF BILLS

Mr. Byers said CSA was using as much money each month as they had left and he thought something needed to be done.  Mr. Byers said he was serving on the committee looking at CSA and he wasnt sure where it needed to go to get the cost contained.  Mr. Byers said they were spending money at a rapid pace.

Mr. Harper asked
did Mr. Byers think the study would bring some insight.  Mr. Byers said he thought the study may give some indicators.  Mr. Byers said in the program in Hampton they started bring children back to the community for treatment or services but they have service outlets there that could take care the people locally.

Mr. Gentry asked was the committee Mr. Byers was referring to part of the initiative from the General Assembly.  Mr. Gentry said he had heard some of the Legislators talking about the same kinds of things.  Mr. Byers said no this study was just for Louisa County.  Mr. Gentry asked Mr. Byers had he heard what Legislation was talking about concerning this.  Mr. Byers said all he heard was State funding was going to be cut in several areas and CSA was not going to be excluded.

Mr. Gentry said he heard the
y were going to form committees and he was concerned that a year had gone by and no one had heard anything

*Mr. Barnes returned to the meeting at 6:49 p.m.

Mr. Wright said he had done some checking and Hampton had violated a lot of the State regulations. Mr. Wright said because of their voting power they have gotten away with it.

Mr. Wright said he was told by Mr. Oswell that he didnt anticipate this years total expense would exceed last years.  Mr. Wright said that could not be guaranteed because these were court ordered.  Mr. Wright said it had been found helpful to have one person as head of the program.  

Mr. Barnes said this problem with CSA had been going on since he has been on the Board.  Mr. Barnes said no one wants to deal with the children.  Mr. Barnes stated in order to fix the problem you have to go through the courts and come up with a cost that would be State driven to reduce some of these things.   Mr. Barnes said these children didnt have any advocates.  

Mr. Wright said 95% of the children in the program were not the problems, the problem was their parents.

Mr. Mullen said there was a balance of almost $127,000 and expenses for this period was $118,000.  Mr. Mullen said if this trend was kept there would a $500,000 overrun on top of the overrun by the end of June.  Mr. Mullen said Mr. Oswell has been called and it has been brought to his attention and a letter would also be sent out.  Mr. Mullen said there was a meeting scheduled for Wednesday at 1:00 p.m. with Mr. Oswell.  Mr. Mullen said these were funds the county could not say no to because they were State mandated.  Mr. Mullen said he prepared a chart with the trends and he doesnt know the answer but does know they wont get better if the county didnt start thinking about it this now.  Mr. Mullen said staff was looking for the answers, the root causes, what drives the numbers higher and they were looking for feedback.

        On motion of Mr. Wright, seconded by Mr. Barnes, which carried by a vote of 6-0, with Mr. Spencer being absent, the Board adopted a resolution approving the bills for the second half of January 2009 for the County of Louisa in the amount of $707,913.78.

APPROVAL OF MINUTES

        On motion of Mr. Havasy, seconded by Mr. Barnes , which carried by a vote of 6-0, with Mr. Spencer being absent, the Board adopted the minutes of the January 20, 2009 meeting.

BOARD APPOINTMENTS

Mr. Barnes stated he would like to appoint Mr. Aubrey Poindexter to the Board of Equalization.  Mr. Harper stated he would like to reappoint Mr. Halsey Green III to the Board of Equalization.

On motion of Mr. Barnes, seconded by Mr. Havasy, which carried by a vote of 6-0, with Mr. Spencer being absent, the Board appointed Mr. Aubrey Poindexter to the Board of Equalization and Mr. Halsey Green III to the Board of Equalization.  

LEGAL

CLOSED SESSION

On motion of Mr. Barnes, seconded by Mr. Havasy, which carried by a vote of 6-0, with Mr. Barnes being absent, the Board voted to enter Closed Session at 7:01 p.m. for the purpose of discussing the following:


1.        In accordance with §2.23711 (A) (1) VA Code Ann., for the purpose of discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body; and evaluation of performance of departments where such evaluation will necessarily involve discussion of the performance of specific individuals.

2.        In accordance with §2.23711 (A) (7) VA Code Ann., for the purpose of consultation with legal counsel on actual or probable litigation (specific legal matters requiring the provision of legal advice by counsel)

REGULAR SESSION

On motion of Mr. Barnes, seconded by Mr. Wright, which carried by a vote of 6-0, with the Board being absent, the Board voted to return to Regular Session at 7:47 p.m.

RESOLUTION - CERTIFICATION OF CLOSED SESSION

On motion of Mr. Barnes, seconded by Mr. Gentry, which carried by a vote of 6-0, with Mr. Spencer being absent, the Board voted to adopt the following resolution:


PRESENTVOTE
Willie L. Harper Yes
Richad A. Havasy Yes
P.T. Spencer, Jr. Absent
Jack T. Wright Yes
Fitzgerald A. Barnes Yes
Dan W. Byers Yes
Willie L. Gentry, Jr. Yes

WHEREAS, the Louisa County Board of Supervisors has convened a Closed Meeting this 2nd day of February 2009, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and


WHEREAS, §2.2-3712 of the Code of Virginia requires a certification by the Louisa County Board of Supervisors that such closed meeting was conducted in conformity with the Virginia Law.


NOW, THEREFORE BE IT RESOLVED on this 2nd day of February 2009, that the Louisa County Board of Supervisors does hereby certify that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting was heard, discussed or considered by the Louisa County Board of Supervisors.

NEW BUSINESS


Resolution -  Establishing  and committing to the Joint Authority structure with Fluvanna County and agreeing to appoint three (3) members of the joint authority to represent Louisa County  

Mr. Barnes asked did Mr. Mullen have more information on the James River Water Authority.

Mr. Mullen said he thought it would best if the Board could resolve to direct the Clerk to began preparing and advertisement of the resolution of the intent to create the Joint Water Authority and schedule the public hearing for April 6, 2009.  Mr. Mullen asked if the Board would consider making a resolution to authorize with approval and upon presentation of the appropriate documentation from Fluvanna County to the Louisa County Administrator such funds from the funds already appropriated and as maybe reasonable and necessary to conduct a surveying engineering and environmental easement acquisition and other related services to complete the project in a timely manner to take advantage of current market conditions.  Mr. Mullen said the Board also authorize and direct the Louisa County Attorney and/or Interim County Administrator to continue to work with the Fluvanna County Attorney and their County Administrator to continue drafting and presenting such drafts as are necessary and proper to establish the Joint Authority.  Mr. Mullen asked if the Board could also indicate names in terms of office of the Authority Members for Louisa County be presented to the Board for consideration and motion on Tuesday February 17,2009, he could meet the deadline necessary to advertise before the public hearing on April, 6, 2009.

On motion of Mr. Wright, seconded by Mr. Barnes, which carried by a vote of 6-0, with Mr. Spencer being absent, the Board accepted the terms given by Mr. Mullen in his previous statement.


Mr. Mullen asked that Mr. Harper withdraw from stepping down from the Joint Authority.  Mr. Harper said he would be glad to withdraw, however he did not
want to be a stumbling block.

Mr. Barnes asked for staff to send the Board the make up of other Authorities from different localities.

On motion of Messrs. Barnes, Byers, Gentry, Harper, Havasy, Wright, seconded by Messrs. Barnes, Byers, Gentry, Harper, Havasy, Wright, which carried by 6-0, with Mr. Spencer being absent, the Board voted for Mr. Dale Mullen to be hired immediately as the County Administrator for Louisa County.

Mr. Wright said Mr. Spencer agreed verbally with the motion to hire Mr. Dale Mullen as the County Administrator.

On motion Messrs. Barnes, Byers, Gentry, Harper, Havasy, Wright, secondly by Messrs. Barnes, Byers, Gentry, Harper, Havasy, Wright, which carried by a vote of 6-0, with Mr. Spencer being absent, the Board authorized Mr. Mullen to advertise a County Attorney.

ADJOURNMENT

On motion of Mr. Wright, seconded by Mr. Barnes, which carried by a vote of 6-0, the Board voted to adjourn the February 2, 2009 meeting at 7:56 p.m.


BY ORDER OF


________________________________
WILLIE L. HARPER, CHAIRMAN
LOUISA COUNTY BOARD OF SUPERVISORS
LOUISA COUNTY, LOUISA, VIRGINIA