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JANUARY 3, 2007
5:00 P.M.



Board Present: Fitzgerald A. Barnes, Willie L. Gentry, Jr., Willie L. Harper, Richard A. Havasy, Allen B. Jennings, Eric F. Purcell, and Jack T. Wright
Others Present: C. Lee Lintecum, County Administrator; Ernie McLeod, Deputy County Administrator; Patrick Morgan, County Attorney; Darren Coffey, Director of Community Development; Will Cockrell, Senior Planner; Jason Pauley, County Engineer; Kevin Linhares, Director of Facilities Management; Bob Hardy, Director of Information Technology; Amanda Lloyd, Office Manager and April Jacobs, Deputy Clerk


ORGANIZATIONAL MEETING

CALL TO ORDER

Mr. Lee Lintecum, County Administrator, called the January 3, 2007 annual organizational meeting of the Louisa County Board of Supervisors to order at 5:00 p.m.  Mr. Lintecum opened the meeting by asking for nominations for Chairman.

ELECTION OF CHAIRMAN

Mr. Jennings said that he would like to nominate Fitzgerald Barnes for Chairman. Mr. Havasy said that he would like to nominate Jack Wright for Chairman.

        On motion of Mr. Purcell, seconded by Mr. Havasy, which carried by a vote of 7-0, the Board agreed to close the nominations.

By nomination of Mr. Havasy, which carried by a vote of 4-3, the Board agreed to a resolution appointing Jack Wright as Chairman of the Louisa County Board of Supervisors for a one-year term beginning on January 3, 2007 through December 31, 2007.

PRESENTVOTE
Fitzgerald A. Barnes No
Willie L. Gentry, Jr. Yes
Willie L. Harper Yes
Richard A. Havasy Yes
Allen B. Jennings No
Eric F. Purcell No
Jack T. Wright Yes

ELECTION OF VICE-CHAIRMAN.

Chairman Wright opened the floor for nominations for the Vice-Chairman of the Louisa County Board of Supervisors for 2007. Mr. Havasy said that he would like to nominate Mr. Gentry for Vice-Chairman. Mr. Barnes said that he would like to nominate Mr. Harper for Vice-Chairman.

On the motion of Mr. Barnes, seconded by Mr. Havasy, which carried by a vote of 7-0, the Board agreed to close the nominations.

By nomination of Mr. Barnes, which carried a vote 4-3, a resolution was adopted appointing Mr. Harper as Vice-Chairman of the Louisa County Board of Supervisors for a one-year term beginning on January 3, 2007 through December 31, 2007.

PRESENTVOTE
Fitzgerald A. Barnes Yes
Willie L. Gentry, Jr. No
Willie L. Harper Yes
Richad A. Havasy No
Allen B. Jennings No
Eric F. Purcell Yes
Jack T. Wright Yes

Mr. Barnes stated that he would like to make the votes for Chairman unanimous, as traditionally done. Mr. Wright stated that he didnt see a problem with that.

        On motion of Mr. Barnes, seconded by Mr. Purcell, which carried by a vote of 6-1, with Mr. Gentry voting against, the Board agreed to make the election unanimous for the Chairmanship for Mr. Wright.

ESTABLISHMENT OF MEETING DATES AND TIMES

Mr. Wright stated that he would like to keep the meeting dates and times, that have already been established by the Boards Bylaws, for the first and third Monday of each month beginning at 5:00 p.m., with the exception that if the regular meeting falls on a legal holiday, then the meeting would be the next day at the same time, with public hearings beginning at 7:00 p.m.

On motion of Mr. Barnes, seconded by Mr. Jennings, which carried by a vote of 7-0, a resolution was adopted setting forth the date and time of the Louisa County Board of Supervisors monthly meetings to be held on the first and third Monday of each month at 5:00 p.m. with public hearings beginning at 7:00 p.m., with the exception of a meeting falling on a legal holiday, which the meeting would then be held the next day at the same time.

AMENDMENT AND APPROVAL OF THE BOARDS BYLAWS

Chairman Wright explained that he suggest that the approval of the Bylaws be delayed to the next meeting to give Board members a chance to review the Bylaws for clarification and the ability to propose amendments at the next meeting.

        On motion of Mr. Wright, seconded by Mr. Gentry, which carried by a vote of 7-0, the Board agreed to delay the approval of the Bylaws to the next regular meeting.

CALL TO ORDER

Chairman Wright called the January 3, 2007 regular meeting of the Louisa County Board of Supervisors to order at 5:09 p.m.  Mr. Purcell led the invocation, followed by the Pledge of Allegiance.

CITIZEN INFORMATION PERIOD

Mary Rosson, Patrick Henry District, explained that since 1999 she has been trying to get Route 714, Horseshoe Farm Road paved. Ms. Rosson stated that during a traffic count, she was told that there werent enough cars traveling that road to justify it being a hard surface road. Ms. Rosson said that during a second traffic count, 179 cars were counted, and that is more than enough cars traveling on Route 714 to get this issue resolved. Ms. Rosson stated that she has contacted VDOT and the Board and thinks that it is time to get Route 714 paved.

ADOPTION OF THE AGENDA

Mr. Barnes asked to add the concern for Route 714, Horseshoe Farm Road to the agenda.

On motion of Mr. Barnes, seconded by Mr. Jennings, which carried by a vote of 7-0, the January 3, 2007 agenda was adopted as amended.

PRESENTATIONS

VDOT Monthly Update - Jamie Glass, Acting Resident Administrator, states that he has been offered and accepted the position for Residency Administrator for VDOT of Louisa County. Mr. Glass provided an update of VDOT activities, which included the following:

Maintenance:

Construction: Land Use: Traffic Engineering:

Mr. Barnes indicated to Ms. Rosson that previously Route 714, Horseshoe Farm Road, was not paved because landowners would not agree to sign off on the right-of-way and they didnt want a through lane going all the way to the end of Route 714.  Mr. Barnes stated that what they had proposed was just to pave one end of Route 714. Mr. Glass indicated that Route 714 was taken off of the six-year plan because the traffic count did not meet the requirements at that time. After a second traffic count was done, this did qualify for a paved road.  Mr. Glass explained to Ms. Rosson that VDOT lets the Board decide what routes go on, and which routes go off of, the six-year plan. Mr. Barnes said that he would recommend Route 714 to go back on the six-year plan. Ms. Rosson indicated that she has contacted all but three residents that live on Route 714 and they have given consent for the road to be widened and repaired. The other three have not been contacted because they do not live in area but Ms. Rosson said she would be more than willing to send them a letter to see if they will give consent for the right-of-way. The Board decided that Route 714 will considered to be added to the six-year plan.

Mr. Harper question if the criteria for a speed reduction was done the same way each time. Mr. Glass stated, yes, that this is done the same every time. Mr. Harper requested that a speed study be performed on Route 644, Mount Airy Road.

Mr. Purcell thanked Mr. Glass for all the work VDOT has done at Blue Ridge Shores for the safety of the children of the County. Mr. Wright explained to Mr. Glass that it would be helpful if the Board could have a brief explanation of why the study for a speed reduction on Route 250, west of Zion Crossroads was denied.

OLD BUSINESS

Discussion/ Recommendation Permanent County Stickers
- Ernie McLeod, Deputy County Administrator, indicated that at the request of the Louisa County Board of Supervisors, the Treasurer, the Commissioner, the County Administrator, and himself reviewed the process of creating a permanent decal and the time frame involved. Mr. McLeod stated that because of the requirements of not losing the revenue ($612,1445 in FY 06) and the ability to identify county vehicles for the Countys landfill, the group developed a strategy. Mr. McLeod explained that since the Board has already set the FY 07 tax rates, the sale of the County decals will be necessary in the spring of 2007 but the decals could be permanent ones, but sold at the normal cost of the vehicle license. Mr. McLeod stated that during the FY 08 budget process, the Board could set the cost of the vehicle license and include it on the personal property tax bill. The Treasurer is requesting that the Board change the personal property ordinance to reflect that all citizens owning personal property are taxed, which would include those vehicles valued under $1,000.  Mr. McLeod said that the Treasurer is utilizing the state tax refund process to insure personal property tax collections. Mr. McLeod noted that if a citizen sells or purchases a vehicle during the year, they would need to remove the old sticker and purchase another permanent sticker at a nominal cost.

Mr. Barnes stated that he had been informed that Fluvanna County has instated permanent county stickers and questioned what procedure Fluvanna County is using for permanent county stickers.  Mr. McLeod stated that he believes that Fluvanna County has stopped issuing County stickers but they have not decided what they will do about their fees or landfill usage.  Mr. McLeod stated that the Treasurer also has concerns about how to go about collections. Mr. Gentry asked what the savings would be if the County were to go to a permanent County sticker. Mr. McLeod said that the cost savings would be nominal but the real savings would be for the Treasurers Department. Mr. McLeod stated that the Treasurer would not have to employ additional staff to cover the increased traffic and citizens would not have to wait in long lines each year.  
Gloria Layne, Treasurer, stated that 45 localities have decided to eliminate county stickers and out of the 45 localities, five have gone to using permanent stickers. Ms. Layne stated that if the County does implement a permanent sticker, next year the licensing fee would be added to the personal property taxes Ms. Layne stated that if a person chooses not to pay their personal property tax, she questions how the County would go about retrieving the decals off of the vehicle. Bob Hardy, Director of Information Technology, stated that there is a program through the DMV, where a locality is able to put a stop on a vehicles ability to be registered.  Mr. Hardy stated that DMV-STOP is basically a way of tagging a vehicle to enable localities to have taxes paid. Mr. Hardy explained that there is a fair amount of work required from staff to put a restriction on a vehicles registration the County may want to consider targeting the top 20 percent of citizens who owe the most in personal property taxes. Mr. Purcell stated that if the County were to go to permanent stickers, the County would have no way to check if people are paying their taxes. Mr. Wright noted that it is too late for a permanent sticker to be implemented this year but he would like for the Board to continue trying to move to a permanent sticker and would like to aim for implanting it in 2008. Mr. Gentry asked Sheriff Ashland Fortune how a permanent sticker would effect law enforcement. Mr. Fortune stated that a permanent sticker would effect law enforcement a great deal because Officers use the decals to stop vehicles they know are from Louisa County on the highway and it helps to get criminals off the street. Mr. Fortune suggested that when you pay your taxes, then you would get the decal at the same time. Mr. Fortune stated that his main concern for the permanent stickers is how is this going to be enforced for everyone. Mr. Barnes asked Ms. Layne if you could legally bill citizens for their decals. Ms. Layne explained that if the Board passes this new policy of a permanent sticker, then yes, the County could include the cost of the sticker with personal property taxes. Mr. Barnes stated that he does not think we are ready to go with the permanent stickers yet. Mr. Wright agreed. Mr. Harper stated that we should continue with the present policy and present this issue to the Board at a later time with all weaknesses and strengths that this may have.

        
On motion of Mr. Harper, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board agreed to wait and look at this matter at the first meeting in August.

NEW BUSINESS

Resolution To award a contract to select Custom Apparatus, Inc. for the purchase of two ambulances  

Mr. McLeod stated that in FY 07 Capital Improvement Budget, the County budgeted for the purchase of two ambulances, knowing that the County was going to apply for a grant to help with cost. Emergency Services did apply for the grant and the County was notified that the grant was approved and would help to cover the cost of one ambulance. Mr. Schlemmer stated that the County received two bids during the RFP process.  Mr. Schlemmer stated that the County is requesting the Board to approve the bid from Custom Apparatus, Inc. in the amount of $67,576 per ambulance.  Mr. Harper stated that the County has 12 ambulances spread among the volunteer stations and the County can only put three ambulances on the road at one time now so why is the County interested in buying two more. Mr. Wright asked where the ambulances would be stationed and who would be staffing them. Mr. Schlemmer stated that one ambulance would be stationed at the Mineral Fire Department and the other would be at Zion Crossroads but the ambulances would be moved around the County to wherever there is the greatest need.  Mr. Havasy stated that one of the largest complaints now was that the ambulances currently owned by the volunteer stations, and the County, are getting high mileage quickly and that he thought this would be an excellent way to remedy that issue.

        
On motion of Mr. Havasy, seconded by Mr. Barnes, which carried by a vote of 6-1, with Mr. Harper voting against, the Board agreed to award a contract to Select Custom Apparatus, Inc. for the purchase of two ambulances.

 Discussion Termination and transfer of 457 plan currently administered by Nationwide to VRS

Mr. McLeod stated that he was not interested in terminating the 457 plan currently administered by Nationwide but is interest in creating an alternate plan for County employees because he is not satisfied with the investment choices available through Nationwide.  Mr. McLeod stated that he began looking into alternate 457 plans because of the high fees each investor has to pay and how investments have performed over the last few years. Mr. McLeod stated VRS is able to offer lower fees because of their larger investment options. Mr. McLeod noted if the County were to implement the VRS 457 plan, VRS is under State contract and that VRS also has a cash match program. Mr. McLeod stated what attracted him to this VRS 457 plan was the cash match option because the United States has a poor savings rate and he would like offer an option to County employees to help to increase their savings rate. Mr. McLeod explained that the minimum cash match amount by the County would be $10 per employee per paycheck, and what he would like to see cash match instated because he hoped it would bring in more participants into the 457 plan. Mr. Havasy asked Mr. McLeod if he would join this VRS 457 plan and Mr. McLeod stated that he would join the plan.

        
On motion of Mr. Barnes, seconded by Mr. Havasy, which carried by a vote of 5-1-1, with Mr. Harper opposing and Mr. Gentry abstaining, the Board voted to alter and transfer the 457 plan currently administered by Nationwide to VRS and include the Cash Match program.

Resolution Supplemental appropriation for the 2005 Homeland Security Grant

On motion of Mr. Purcell, seconded by Mr. Barnes, which carried by a vote of 6-0-1, with Mr. Harper abstaining, the Board adopted a resolution for supplemental appropriation for the 2005 Homeland Security Grant.

COMMITTEE REPORTS

Mr. Lintecum stated that because of changes in the federal tax-exempt status, the Cooke Foundation is required to make a public report to the Board to explain what they are doing with their monies. Mr. Lintecum explained that they have donated $50,000 to the visitor center at Zion Crossroads and have helped the Cultural Center at the Town Office.  Mr. Lintecum advised the Board that the Cooke Foundation also gives a lot of scholarships to the students in Orange and Louisa Counties.  Mr. Barnes asked if they would come in front of Board to tell what things they are doing for the community. Mr. Lintecum added that the ad in Virginia business Magazine for Louisa County was partially paid for by the Cooke foundation.

        
On motion of Mr. Jennings, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board agreed for the Cooke Foundation to make a public report.

BOARD APPOINTMENT

Mr. Harper asked that Mr. Fortune be reappointed to the James River Alcohol Board (ASAP).

On motion of Mr. Purcell, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board reappointed Mr. Fortune to the James River Alcohol Board (ASAP).  

CONSENT ITEMS

Resolution Authorizing a supplemental appropriation for vehicle sales
        

On motion of Mr. Harper, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board adopted a resolution to authorize a supplemental appropriation for vehicle sales.

Resolution Authorizing a supplemental appropriation and distribution of fire program funding for the fire association        

On motion of Mr. Harper, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board adopted a resolution to authorize a supplemental appropriation and distribution of fire program funding for the fire association.

CORRESPONDENCE

Mr. Purcell states that he would like to say he is proud to be part of this Board because this Board has never resorted to character attacks and has had no patience with gossip or false claims, instead we have simply dealt with issues.  Mr. Purcell would like the Board to continue to address issues on the basis of the issues themselves and what is involved. Mr. Barnes congratulated Mr. Wright on Chairmanship and Mr. Harper on Vice -Chairmanship. Mr. Barnes said that he has always treated people with respect but it bothers him when people take the political piece and make it personal without truth. Mr. Barnes stated that he trust that the media will stop giving people an outlet for accusations. Mr. Barnes stated that he was proud of everything the Board has supported and that the Board has taken care of the citizens of Louisa County. Mr. Wright agreed and said that he hopes the Board will continue to work closely together. Mr. Wright stated that the main thing that he would encourage is that if a citizen wants to know what is going on with the County, they should attend the Board meetings. Mr. Wright asked Mr. Lintecum for a resolution at the next meeting for Mr. Barnes and Mr. Gentry for the roles they have played for Chairman and Vice-Chairman.

APPROVAL OF BILLS

On motion of Mr. Harper, seconded by Mr. Purcell, with Mr. Barnes abstaining on bills pertaining to himself, which carried by a vote of 7-0, a resolution was adopted approving the bills for the second half of December 2006 for the County of Louisa in the amount of $272,166.20

ADJOURNMENT

On motion of Mr. Barnes, seconded by Mr. Havasy, which carried by a vote of 7-0, the Board voted to adjourn the January 3, 2007 meeting at 6:21 p.m.

BY ORDER OF


________________________________
JACKSON T. WRIGHT, CHAIRMAN
LOUISA COUNTY BOARD OF SUPERVISORS
LOUISA COUNTY, LOUISA, VIRGINIA